Operations Associate (GS-6), FT, Asuncion, Paraguay

Contract

This is a G-6 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 6 years of experience, depending on education. More about G-6 contracts.

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, Peace

The fundamental mission of UNICEF is to promote the rights of every child, everywhere, in everything the organization does — in programs, in advocacy and in operations. The equity strategy, emphasizing the most disadvantaged and excluded children and families, translates this commitment to children’s rights into action. For UNICEF, equity means that all children have an opportunity to survive, develop and reach their full potential, without discrimination, bias or favoritism. To the degree that any child has an unequal chance in life — in its social, political, economic, civic and cultural dimensions — her or his rights are violated. There is growing evidence that investing in the health, education and protection of a society’s most disadvantaged citizens — addressing inequity — not only will give all children the opportunity to fulfill their potential but also will lead to sustained growth and stability of countries. This is why the focus on equity is so vital. It accelerates progress towards realizing the human rights of all children, which is the universal mandate of UNICEF, as outlined by the Convention on the Rights of the Child, while also supporting the equitable development of nations.

Strategic office context:

Having effective teams in place will ensure solid coordination and monitoring of programme implementation, generation of data, and provision of timely responses at office level in the short- and longer-term, in a context of a new Country Programme Cooperation and an increasingly PFP operations.

The incumbent will provide support primarily in financial activities and other administrative activities (travel management, assets management, common premises and services management, etc) .

How can you make a difference?

Purpose for the job:

Under the general supervision of the Operations Officer, the incumbent performs financial and administrative support functions.

Key functions, accountabilities and related duties/tasks:

• • Maintain financial records and monitoring systems to record and reconcile expenditures, balances, payments, statements and other data for day-to-day transactions and reports.
  • Finance related invoices are timely processed in line with applicable procedures
  • Select and enter data from a wide variety of documents, verifying and ensuring accuracy by checking sources, making necessary calculations and assuring inclusion of all relevant data.
  • Prepare recurring reports as schedules and special reports, as required for budget preparation, audits or other reasons. Monitor expenditures and budget allotment to keep within yearly allotment and collect all the necessary information for budget revisions and preparation.
  • Close mid and end of year account and assist in the preparation of year-end reports related to accounts receivable, accounts payable, prepayment, deposits, NEP (Non-Expendable Property) and leave balances, etc.
  • Advise and assist on all aspects related to preparation of reports, compilation of data and answering queries on pledges recorded, funds received, adjustments made to ensure financial compliance, accuracy and completeness of data for its inclusion into statement of accounts and adjustment of budgets. Advise units of discrepancies and assist to resolve differences in their records.
  • Maintain liaisons with officials of local banks to obtain day-to-day information on exchange and interest rates, changes in procedures and regulations, and matters pertaining to maintenance of office bank accounts. This includes prepares recurring reports and bank reconciliation, including individual donors campaigns and private sector campaigns revenues.
  • Knowledgeable delivery of operations and administrative quality services contributing to achievement of work objectives.
  • Assist supervisor in preparing estimates on office premises, supplies and equipment requirements for budget preparation purposes.
  • Responsible for the systematic review of office premises to ensure good and secure working environment for all staff members.
  • Maintain, update, control and report UNICEF assets, through appropriate inventory system. Assets management in compliance with the applicable policies, procedures, rules and regulations.
  • Support in the management of administrative supplies, office equipment and vehicles, updating inventory of items.
  • Manage all staff duty travel, based on rules and procedures.
  • Work closely with team colleagues and provides support in achievement of work priorities and objectives.

Impact for Results:

She/He supports the operations section in the implementation of key work activities, ensuring deadlines are met and that established rules and procedures are followed. The key results have an impact on the overall performance of the country office and success in the implementation of overall activities.

To qualify as an advocate for every child you will have…

Education:

Completion of secondary education is required, preferably supplemented by technical or university courses related to the field of work.

Experience:

A minimum of 6 years of relevant administrative or clerical work experience is required.

Language Requirements:

Fluency in Spanish and English is required.

For every Child, you demonstrate...

UNICEF's values of Care, Respect, Integrity, Trust, and Accountability (CRITA).

The UNICEF competencies required for this post are...

• Demonstrates Self Awareness and Ethical Awareness (1)
• Works Collaboratively with others (1)
• Builds and Maintains Partnerships (1)
• Innovates and Embraces Change (1)
• Thinks and Acts Strategically (1)
• Drive to achieve impactful results (1)
• Manages ambiguity and complexity (1)

The functional competencies required for this post are...

• Analyzing (1)
• Learning & Researching (1)
• Planning and organizing (1)
• Following Instructions and Procedures (1)

View our competency framework at: CF_Short_Brochure_Jan2020_FIN3.pdf

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Remarks:

Mobility is a condition of international professional employment with UNICEF and an underlying premise of the international civil service.

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.