Operations Associate

Contract

This is a GS-7 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 7 years of experience, depending on education.

Salary

The salary for this job should be more than 2,823 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

Under the direct supervision of the Country Programme Manager, the Operations Associate carries out varied and inter-related operational, financial and logistical activities ensuring high quality and accuracy of work. The Operations Associate is results and client oriented producing administrative services of the highest quality in a timely and proactive fashion.

Duties and Responsibilities

1. Contribute technically to the operations in UN Women Honduras in accordance with UN Women rules and regulations and policies and strategies

• Contribute to an annual workplan for the Operations Team and assist with its implementation and monitoring;
• Participate in review meetings and provide support to the assessment of the managerial and operational capacities of implementing partners in collaboration with the programme and technical team;
• Provide substantive inputs to business process mapping and the establishment of internal standard operating procedures in all areas of the Operations Team’s functions;
• Provide substantive inputs to the implementation of corporate, budget, financial, procurement, and HR policies and systems and support in the training of personnel in UN Women Honduras on these issues;
• Provide technical support and guidance to office on operational issues;
• Ensure a continuous and up-to-date flow of information between the Regional Office (RO) for the Americas and the Caribbean and UN Women Honduras.
• 2. Contribute technically to the planning, expenditure tracking and auditing of financial resources in accordance with UN Women rules and regulations and policies and strategies
• Oversee and monitor the tracking and auditing of financial resources for UN Women Honduras;
• Provide substantive inputs to the management of office and programme financial resources while exercising proper financial controls;
• Review and verify accuracy and relevancy of the supporting documents for payments and financial reports;
• Maintain data in Quantum;
• Prepare for internal and external audits and coordinating implementation of audit action plan by drafting periodic status update reports and collating supporting documents.
• 3. Contribute technically to the provision of Human Resources services in accordance with UN Women rules and regulations and corporate policies and strategies
• Provide substantive inputs to recruitment processes and contract management; liaise with the RO and HQ as necessary;
• Provide technical support to UN Women Honduras as necessary and in collaboration with the Administrative Assistant and the RO HR Associate;
• 4. Contribute technically to procurement processes in accordance with UN Women rules and regulations and corporate policies and strategies
• Monitor and track UN Women Honduras transactions, as necessary, and in collaboration with the Administrative Assistant and the RO Procurement Specialist and the RO Procurement Associate;
• Review procurement processes including submissions to the Contract, Asset and Procurement Committee and Advisory Committee on Procurement;
• Provide substantive inputs to the preparation of procurement plans;
• Ensure proper inventory control of assets and liabilities.
• 5. Coordinate the audit process in accordance with UN Women rules, regulations, policies and procedures
• Coordinate the pre-audit preparations for UN Women Honduras to be audit ready and complete the pre-audit checklist;
• Provide advice and technical support to UN Women Honduras on audits;
• Contribute to the training in UN Women Honduras as part of the training plan or requirement of pre-audit preparations or as otherwise determined by the RO Operations Manager.
• 6. Contribute to knowledge sharing
• Ensure knowledge is shared and adequately applied between the Training Center and UN Women Honduras.
• 7. Provide technical backstopping to the Country Programme Manager in all functions of the Operations Unit.
• 8. The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.

Competencies

Core Values:

• Respect for Diversity
• Integrity
• Professionalism

Core Competencies:

• Awareness and Sensitivity Regarding Gender Issues
• Accountability
• Creative Problem Solving
• Effective Communication
• Inclusive Collaboration
• Stakeholder Engagement
• Leading by Example

FUNCTIONAL COMPETENCIES:

• Good knowledge of administrative and financial rules and regulations;
• Ability to administer and execute administrative processes and transactions;
• Ability to extract and interpret data;
• Ability to manage business processes re-engineering, and implementation of new systems;
• Ability to perform work of confidential nature and handle a large volume of work;
• Strong IT skills;
• Ability to priorities work and to multi-task;
• Ability to handle web-based management systems.

Required Skills and Experience

Education and certification:

• Secondary Education.
• University Degree in Business, Administration and Finance, would be desirable, but it is not a requirement.

Experience:

• A minimum of 7 years of progressively responsible experience in administration, finance, procurement, human resources or logistic support services at the national or international level;
• Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and spreadsheet and database packages, experience in handling of web-based management systems is required.
• Experience in the use of a modern web-based ERP System, preferably Oracle Cloud, is desirable.
• Experience in supporting a team is required.
• Work experience in the UN System, international organizations, NGOs is an asset.

Language Requirements:

• Fluency in English and Spanish is required.
• Working knowledge of French and/or Portuguese is desirable.

Other requirements:

The person to be hired must be a Hondurans citizen (natural or legal), or foreigner with permanent legal residence and valid work permit to remain and work in Honduras for the duration of the contract.

HOW TO APPLY:

Application:

All applications must include (as an attachment) the completed UN Women Personal History form (P-11) which can be downloaded from: https://www.unwomen.org/sites/default/files/Headquarters/Attachments/Sections/About%20Us/Employment/UN-Women-P11-Personal-History-Form.doc. Kindly note that the system will only allow one attachment. Applications without the completed UN Women P-11 form will be treated as incomplete and will not be considered for further assessment.

Only short-listed qualified candidates will be contacted.

If you are experiencing difficulties with online job applications, please contact [email protected]

In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW and UNIFEM), which focused exclusively on gender equality and women's empowerment.

Diversity and inclusion:

At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect. UN Women recruits, employs, trains, compensates, and promotes regardless of race, religion, color, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, competence, integrity and organizational need.

If you need any reasonable accommodation to support your participation in the recruitment and selection process, please include this information in your application.

UN Women has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to UN Women’s policies and procedures and the standards of conduct expected of UN Women personnel and will therefore undergo rigorous reference and background checks. (Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Additional Note:

In accordance with the UN Staff Regulation 4.5 (c) A fixed-term appointment does not carry any expectancy, legal or otherwise, of renewal or conversion, irrespective of the length of service. This fixed-term appointment is budgeted through 31 December 2025.

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