Operations Assistant, GS-5, Sarajevo, Bosnia and Herzegovina

Contract

This is a G-5 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 5 years of experience, depending on education.

Salary

The salary for this job should be more than 1,995 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child

Why working for UNICEF video

How can you make a difference?

Job organizational context:

Under the supervision of the Operations Manager and in close collaboration with Human Resources, Finance and ICT Associates and Administrative Assistant, the Operations Assistant is accountable for procedural and some specialized operational and administrative support services, requiring thorough knowledge of UNICEF administrative, financial, human resources procedures, processes and policies.

Purpose for the job:

Under the supervision and guidance of the Operations Manager, the Operations Assistant is responsible for executing a broad variety of routine and some specialized tasks for the Operations section.

Due to increased workload in the Country Office, the incumbent will provide support to existing Administrative, Human Resources and Finance functions in the tasks of transactional nature.

Key functions, accountabilities and related duties/tasks:

1. Administration provide support the existing function in transactional tasks:

• Administration of incoming invoices: registration and distribution
• Administration of the incoming correspondence: registration and distribution
• Management of engagements of UNICEF Individual Contractors for translation/interpretation and editing/proofreading services
• Selection of the Event Management companies for UNICEF events
• Administration of data collection for the annual report for Environmental Footprint and Accessibility Assessment Tool (EFAAT)
• Administration of Office inventory records, office supplies and issuing records of Property Inventory Receipt for equipment issued to UNICEF staff and consultants

2. Human Resources (specialized) provide support the existing function in transactional tasks:

• Drafts vacancy announcements in TMS for positions for review by HR Associate
• Ensures timely and efficient screening of applications for non-staff vacancies for minimum eligibility, taking into account qualifications, competencies, and post requirements.
• Liaises with candidates in the various stages of the recruitment process.
• Coordinates the scheduling of interviews and technical assessments.
• Records and maintains recruitment files, ensuring all necessary documentation has been prepared.
• Monitors life-cycle of recruitment process to update supervisor as necessary.
• Drafting selection reports for non-sensitive, non-staff recruitments for review by HR Associate
• Assists in HR non-sensitive transactional work

3. Finance/Invoice Processing provide support the existing function in transactional tasks:

• Administration of petty cash
• Finance filling (adding original invoices to appropriate payments, labeling finance folders, filling payments on a weekly basis)
• Drafting invoice processing in Service gateway during the absence of Finance associate, following up approval and, thereafter preparing payment orders, bank orders, collecting signatures in accordance with Signatory panel and following up with the correspondent bank.
• Daily reconciliation of bank account with Vision when replacing
• Uploads electronic files and verifies results to destination system.
• Responds to client transaction status and other inquiries

4. Communications & Workflow

• Facilitates the communications and workflow of the Operations section to enhance the efficiency and timeliness of operations and outputs.
• Communicates routine and some non-routine information pertaining to the work of the team.

• Establishes and maintains the office filing and reference systems, both traditional and digital

  5. Calendar/Meetings/Correspondence Management

• Maintains office calendar and arranges meetings

• Takes minutes of meetings, ensuring accuracy, attention to detail and coherence.

To qualify as an advocate for every child you will have:

• Completion of secondary education is required; Technical or university courses related to the field of work and/or university degree will be considered as asset.
• A minimum of 5 years of relevant administrative or clerical work experience is required, preferably in Operations
• Similar experience from UN system organization will be considered as an asset
• Fluency in English and local languages is required

For every Child, you demonstrate:

UNICEF's values of Care, Respect, Integrity, Trust, and Accountability (CRITA).

The UNICEF competencies required for this post are:

Core Competencies:

• Demonstrates Self Awareness and Ethical Awareness (1)
• Works Collaboratively with others (1)
• Builds and Maintains Partnerships (1)
• Innovates and Embraces Change (1)
• Thinks and Acts Strategically (1)
• Drive to achieve impactful results (1)
• Manages ambiguity and complexity (1)

To view our competency framework, please visit here.

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Remarks:

For further information please contact Human Resources at UNICEF Office in Sarajevo, Ms. Marina Kadic at [email protected]

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.