Operations Assistant

Job Description

Job Overview: The Operations Assistant works with the Compliance & Operations team to support day-to-day business operations and related administrative responsibilities for IRC’s offices in Miami and Tallahassee. The primary areas of responsibility are fleet management, safety & security, and day-to-day facilities upkeep. Other duties may be assigned as needed.

Major Responsibilities:

Responsibilities include, but are not limited to:

- Support fleet management, safety & security, and day-to-day facilities maintenance. - Monitor the safety and cleanliness of interior and exterior areas, such as offices, conference rooms, parking lots, and outdoor recreation spaces. - Assist with the procurement, storage, and disbursement of office supplies by processing office supply requests in accordance with established processes and managing staff supply inventory. - Schedule routine inspections and emergency repairs with outside vendors and property owners and prepare facilities and staff for changing weather conditions. - Complete annual fleet and business license or registrations to ensure compliance with local government regulations. - Support the onboarding of Florida-based new hires, including completing in-person verifications of I-9 documentation. - Support special projects and initiatives. - Other duties as assigned.

Qualifications

Job Requirements:

Education: Bachelor’s degree preferred.

Work Experience:

- Relevant professional experience required; minimum of 1-2 years’ experience strongly preferred.

Demonstrated Skills & Competencies:

- Strong relationship building, diplomacy, and networking skills; ability to effectively build internal and external relationships. - Demonstrated success working and communicating effectively in a multi-cultural environment. - Self-starter with excellent problem-solving skills combined with the proven ability to prioritize and manage time effectively. - Attention to detail and accuracy in work product. - Fluent in English, both spoken and written; proficiency in language(s) spoken by client group is desired. - Ability to lift 35+ lbs safely. - Proficient in Microsoft Office applications (Word, Excel, Outlook); ability to use the internet and other digital tools for data entry, research, and problem-solving purposes. - Valid driver’s license and access to a personal, insured vehicle.

Working Environment:

- A combination of standard office environment, remote work, and ‘field’ time within the service delivery area to perform the above outlined responsibilities. - - May require occasional weekend and/or evening work.

COVID-19 Vaccination Requirement: In accordance with IRC’s duty to provide and maintain a workplace that is free of known hazards and our commitment to safeguard the health of our employees, clients, and communities, IRC requires candidates who are selected for interview to furnish proof of vaccination against COVID-19 in order to be considered for this position.

Commitment to Diversity and Inclusivity: IRC is committed to building a diverse organization and a climate of inclusivity. We strongly encourage applications from candidates who can demonstrate that they can contribute to this goal.

Equal Opportunity Employer: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.