National Project Personnel - Human Resources Assistant
Assist in human resources functions by providing administrative support
This opening expired 3 years ago.
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Overview
Assist in human resources functions by providing administrative support
You have:
- University degree in Human Resource Management, Business Administration, Public Administration or a closely related field
- Minimum three years of relevant experience in administrative and human resources support work.
- Advanced knowledge of English. Knowledge of one of the other FAO languages (Arabic, Chinese, French, Russian or Spanish) is an advantage.
- Proficiency in Ukrainian.
- National of Ukraine.
Organizational Setting
The Human Resources Assistant performs a large variety of routine functions in support of human resources transactions. He/ she assists providing guidance and advice in the application of policies, rules and procedures and supports sound human resources practice.
Reporting Lines
Under the overall supervision of the DRO/Head of Office in Ukraine, the direct supervision of the Operations Officer, and receives guidance from Admin/Human Resources Associate.
Tasks and responsibilities
The Human Resources Assistant interacts with a variety of colleagues within the work unit and with immediate clients, supporting the effective and efficient delivery of human resources services
• Review, answer and follow-up on standard requests, enquiries and claims regarding human resources matters; provide readily available information from office files and databases;
• Assemble and review supporting documentation for processing various human resources actions relating to recruitment, staffing, organizational design, staff development and learning, policy and/or social security and administrative law;
• Assist in the recruitment process of all categories of staff and non-staff including the preparation of vacancy announcements; communicate with applicants and prepare offers/terms of employment;
• Assist supervisor(s) in monitoring the contractual status of staff on various appointments; assist in the timely preparation and issuance of contract renewals and personnel action forms;
• Check and maintain attendance records, leave reports, DSA forms and other documentation and reports for staff and non-staff;
• Maintain personnel and/or position management files for staff, ensuring all documentation is complete; maintain and update confidential information and documents, and ensure relevant documents are kept in their respective files;
• Search for, retrieve, compile, assemble and archive a variety of human resources statistical data from questionnaires, publications, surveys, research projects, websites, reports, databases, etc., for internal and external use as required ;
• Draft routine correspondence; assist in the preparation of administrative reports; assist with briefings and debriefings; take notes at meetings;
• Perform other duties as required.
CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING
Minimum Requirements
• University degree in Human Resource Management, Business Administration, Public Administration or a closely related field • Minimum three years of relevant experience in administrative and human resources support work. • Advanced knowledge of English. Knowledge of one of the other FAO languages (Arabic, Chinese, French, Russian or Spanish) is an advantage. • Proficiency in Ukrainian. • National of Ukraine.
FAO Core Competencies
• Results Focus • Teamwork • Communication • Building Effective Relationships • Knowledge Sharing and Continuous Improvement
Technical/Functional Skills
• Strong knowledge of the MS Office applications, Internet and office technology equipment. • Good knowledge of relevant corporate Human Resources policies and procedures • Good knowledge of corporate computerized administrative systems • Good knowledge of the communication and documentation standards • Work experience in more than one location or area of work, particularly in field positions. • Demonstrated written communications skills to draft different types of outputs tailored to different audiences. • Ability to keep sensitive and personal information as confidential. • Ability to identify and resolve problems expeditiously and pragmatically; tact, initiative and sound judgment; ability to establish and maintain good working relations with other staff/colleagues from different cultural background.
ADDITIONAL INFORMATION
- FAO does not charge a fee at any stage of the recruitment process (application, interview meeting, processing)
- Incomplete applications will not be considered. If you need help please contact: [email protected]
- Applications received after the closing date will not be accepted
- Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http://www.whed.net/
- For additional employment opportunities visit the FAO employment website: http://www.fao.org/employment/home/en/
- Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.
Potential interview questions
| Can you describe a time when you handled a sensitive personnel issue? | This question assesses your ability to handle confidential information and sensitive situations effectively. | Provide an example of a situation, explaining the actions you took to ensure confidentiality and resolve the issue. |
| How do you prioritize your tasks when managing multiple HR appointments? | This question evaluates your organizational skills and ability to manage time effectively in a busy HR environment. | Pro members can see the explanation. |
| What steps do you take to stay updated with HR policies and procedures? | Pro members can see the explanation. | Pro members can see the explanation. |
Added 3 years ago
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Updated 1 year ago
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Source:
fao.org
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