National Project Personnel - Human Resources Assistant

Organizational Setting

The Human Resources Assistant performs a large variety of routine functions in support of human resources transactions. He/ she assists providing guidance and advice in the application of policies, rules and procedures and supports sound human resources practice.

Reporting Lines

Under the overall supervision of the DRO/Head of Office in Ukraine, the direct supervision of the Operations Officer, and receives guidance from Admin/Human Resources Associate.

Tasks and responsibilities

The Human Resources Assistant interacts with a variety of colleagues within the work unit and with immediate clients, supporting the effective and efficient delivery of human resources services

• Review, answer and follow-up on standard requests, enquiries and claims regarding human resources matters; provide readily available information from office files and databases;

• Assemble and review supporting documentation for processing various human resources actions relating to recruitment, staffing, organizational design, staff development and learning, policy and/or social security and administrative law;

• Assist in the recruitment process of all categories of staff and non-staff including the preparation of vacancy announcements; communicate with applicants and prepare offers/terms of employment;

• Assist supervisor(s) in monitoring the contractual status of staff on various appointments; assist in the timely preparation and issuance of contract renewals and personnel action forms;

• Check and maintain attendance records, leave reports, DSA forms and other documentation and reports for staff and non-staff;

• Maintain personnel and/or position management files for staff, ensuring all documentation is complete; maintain and update confidential information and documents, and ensure relevant documents are kept in their respective files;

• Search for, retrieve, compile, assemble and archive a variety of human resources statistical data from questionnaires, publications, surveys, research projects, websites, reports, databases, etc., for internal and external use as required ;

• Draft routine correspondence; assist in the preparation of administrative reports; assist with briefings and debriefings; take notes at meetings;

• Perform other duties as required.

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements

• University degree in Human Resource Management, Business Administration, Public Administration or a closely related field • Minimum three years of relevant experience in administrative and human resources support work. • Advanced knowledge of English. Knowledge of one of the other FAO languages (Arabic, Chinese, French, Russian or Spanish) is an advantage. • Proficiency in Ukrainian. • National of Ukraine.

FAO Core Competencies

• Results Focus • Teamwork • Communication • Building Effective Relationships • Knowledge Sharing and Continuous Improvement

Technical/Functional Skills

• Strong knowledge of the MS Office applications, Internet and office technology equipment. • Good knowledge of relevant corporate Human Resources policies and procedures • Good knowledge of corporate computerized administrative systems • Good knowledge of the communication and documentation standards • Work experience in more than one location or area of work, particularly in field positions. • Demonstrated written communications skills to draft different types of outputs tailored to different audiences. • Ability to keep sensitive and personal information as confidential. • Ability to identify and resolve problems expeditiously and pragmatically; tact, initiative and sound judgment; ability to establish and maintain good working relations with other staff/colleagues from different cultural background.

ADDITIONAL INFORMATION

• FAO does not charge a fee at any stage of the recruitment process (application, interview meeting, processing)
• Incomplete applications will not be considered. If you need help please contact: [email protected]
• Applications received after the closing date will not be accepted
• Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http://www.whed.net/
• For additional employment opportunities visit the FAO employment website: http://www.fao.org/employment/home/en/
• Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.