HR and Admin Technical Assistant Ukraine Kyiv

Human Resources

Contract

This is a Professional contract (NRC) contract. More about Professional contract (NRC) contracts.

This position is open to candidates who have the legal right to work in Ukraine. Please note that we are unable to provide work permits or visa sponsorships for this position.

All NRC employees are expected to work by the organization’s core values: dedication, innovation, inclusivity and accountability. These attitudes and beliefs shall guide our actions and relationships.

Responsibilities

1. Role and responsibilities

The HR Admin Technical Assistant will be responsible for the day-to-day implementation of HR and Admin work at the Area level.

Generic responsibilities:

• Adhere to NRC policies, tools, handbooks and guidelines.
• Assist a range of support with the implementation of the support function portfolio according to plan of action.
• Independently implement procedures and activities within own function or core competency as delegated.
• Responsible for organizing and delivery of tasks in line with priorities and standards.
• Use initiative in day-to-day problem solving in line with agreed procedures, priorities and standards for the area of work.
• Collaborate with relevant departments & focal points.
• Promote and share ideas for improvement in your area of expertise.

Specific responsibilities

• Perform all administrative tasks to ensure the smooth operation of Area Offices: ordering cleaning supplies, office supplies and consumables, management of lease agreements in Kyiv oblast (Kyiv office, LAC office, guest house, expats apartments) by preparing the lease agreements, submitting PR/PO necessary for rent payments, being the focal point for all the Landlords, preparing lease amendments (extension, termination, other changes of the agreement).
• Focal point for cleaning company, reporting any issues to HR/Admin Coo.
• Assist in drafting letters, cover letter for official correspondence. Reply to general information requests with accurate information. Sending, receiving, distributing and filing incoming and outgoing correspondence.
• Organize events and meetings in Kyiv oblast (finding venue, organizing catering, processing the payment).
• Booking accommodation in Kyiv oblast for NRC staff and visitors if needed
• Deal with official institutions when needed.
• Provide research and administrative support when necessary.
• Timely reconciliation of cash advance if taken.
• Perform other relevant tasks as requested by the Line Manager / ASM / AM / CD.
• Proceed with staff timesheets from Kyiv AO (collecting signatures, archiving).
• Prepare Orders for business trips according to TARs & Per Diems.
• Perform other relevant tasks as requested by the Line Manager / ASM / AM.

2. Competencies

Professional competencies:

• Bachelor’s degree in relevant field. University degree will be an asset.
• Minimum 1 year of similar work experience.
• Experience working in a humanitarian organization will be an asset.
• Experience working in a complex and volatile context.
• Intermediate in English, fluent in Ukrainian, written and spoken.

Behavioral competencies:

• Strong organizational and planning skills
• Strong networking and negotiations skills.
• Resilience and ability to work in insecure environment with challenging workload.
• Ability to work independently and proactively.

Apply now

Added 7 days ago - Updated 9 hours ago - Source: nrc.no