MOVEMENT CONTROL OFFICER

Logistics & Procurement

Overview

Oversee movement control services for UN operations in Mali.

You have:

• High school diploma or equivalent is required.
• Training in the planning, coordination, and control of at least two (2) modes of transport is required.
• A valid driver's license is required.
• Experience in the use of IATA and/or IMO rules and procedures for the transportation of dangerous goods is required.
• Knowledge of Microsoft Office tools such as Word, Excel, and PowerPoint is required.
• A minimum of ten (10) years of progressively responsible experience in movement control, multi-modal transportation, airline operations, logistics management is required.
• Three (3) years of supervisory experience in a position directly related to the coordination of at least (2) two modes of transport operations in the international environment is required.
• Experience in quality management is desirable.
• Knowledge of UN financial regulations and rules is desirable.
• Experience in international operations in a post-conflict environment is desirable.
• Fluency in English and French (both oral and written) is required.

Org. Setting and Reporting

The position is within the Liquidation Entity of the United Nations Multidimensional Integrated Stabilization Mission in Mali (MINUSMA), at Bamako. The incumbent is responsible for the provision of movement control services in support of activities of a liquidation entity in accordance with the functional responsibilities of the Joint Movement Control Centre (JMCC), or the Passenger Booking Unit, or the Cargo Warehouse, or the Airfield/Air Terminal/Transport/Riverine Movement Control Office. Participation in the development of budget proposals for movement control services within a liquidation entity. Provision of Inbound Delivery Coordination services for all cargo shipments into the liquidation entity area of operations.

Responsibilities

Within delegated authority, the Movement Control Officer, FS-6 will be responsible for the following duties: Movement Control duties: • Coordinates the activities of a regional movement control office within a specific geographic area of operations in a liquidation entity. • Participates in coordination of the provision of reliable, cost effective and efficient movement control services for the transportation of passengers and cargo (including dangerous goods requiring special handling) within the liquidation entity area of responsibility. • Provides technical advice to the support elements of a liquidation entity on all aspects of transportation activities. • In consultation with the supervisors, prepares operational plans, performance reports and responses to internal and external audit observations. • Provides inputs to the standard operating procedures for the movement control related processes. • Monitors quality control procedures to ensure they are implemented for all work processes. • Monitors the accuracy and validity of data recorded in the management information systems. • Monitors the reference documents to ensure that they are current and readily available and accessible to all relevant personnel. • Develops, in consultation with the Chief of Section, Movement Control, cost-effective and efficient transport plans, accessing the modalities of different means of transport, examining the costs and benefits of outsourcing transport functions and their feasibility in operational terms. • Evaluates short-term aviation, sea and surface transport contracts. • Conducts inventories and physical annual checks of relevant facilities and equipment. • Provides inputs for budget proposals for the liquidation entity movement control section/unit. • Participates in coordination of the requisition process with purchasing authorities to ensure that bidding and approval activities meet required timetable. • Determines technical specifications for movement control services and develops statements of work/requirements. • In consultation with the supervisor, provides inputs to responses to UNHQ during the vendor's evaluation to ensure that vendor's proposals meet technical requirements. • Monitors that UN financial regulations and rules are complied with in all activities of the subordinate elements. • Participates in the missions conducted in the-filed by the administrative bodies such as the Local Committee on Contracts, the Tenders Committee, the Local Property Survey Board and Boards of Inquiry. • Participates, in collaboration with insurance specialists, in resolving problems related to insurance policies for movement control services. • Manages the allocation and rotation of appropriate work assignments. • Coordinates the individual annual Work Plans and evaluates the performance of employees. • Develops training courses, workshops and other related training activities.

Joint Movement Control Centre duties/ Passenger Booking duties: • Monitors the receipt and registration of customer requests, through Movement of Personnel (MOP) and Cargo Movement Request (CMR) Forms, for transportation of passengers and cargo (including dangerous goods requiring special handling) within and/or outside a liquidation entity. • Plans and schedules the movement of passengers and cargo from military, police and guard units provided by Troop/Police Contributing Countries. • Determines the most efficient and cost-effective modes of transportation for passengers and cargo (including dangerous goods requiring special handling) within and/or outside a liquidation entity. • Coordinates required transportation activities with the Aviation, Transport and/or commercial transportation service providers. • Liaises with other UN units/sections, non-government and government organizations and intergovernmental agencies on immigration and customs matters. • Analyzes projected passenger and cargo flows in order to estimate required resources. • Monitors that statistical data on the movement of passengers and cargo (including dangerous goods requiting special handling) within and/or outside a liquidation entity is recorded in accordance with the established procedures and deadlines.

Cargo Warehouse duties: • Supervises the activities of the Cargo Warehouse. Monitors the process of excess personal luggage and cargo receipt and registration (including dangerous goods requiring special handling). • Monitors the preparation of luggage and cargo for transportation and ensures that weighting, plastic wrapping, and labelling are conducted in accordance with the established procedures. • Ensures that luggage and cargo are labelled in accordance with required destinations. • Ensures the timely coordination of the transportation arrangements to the embarkation facility.

Airfield/Air Terminal/Transport/Riverine Movement Control Office duties: • Supervises a team of movement control assistants, passenger clerks and cargo handlers. • Supervises the provision of passenger and cargo handling services (including dangerous goods requiring special handling) in support of a liquidation entity from the established movement control facility and monitors that all activities are carried out in accordance with the UN rules, regulations, and applicable safety procedures. • Monitors the process of compilation of passenger and cargo manifests and ensures that manifests are communicated to the aircrew and surface transport personnel in accordance with the established procedures and deadlines. • Monitors that aircraft, vehicles and vessels are loaded in accordance with passenger and cargo manifests. • Monitors that passengers are briefed on schedules, routes, timing, and safety requirements in accordance with passenger and cargo manifests. • Monitors check-in and check-out activities for outgoing and incoming passengers and cargo. • Participates in the integrated search and rescue and CaseEvac operations upon request.

Inbound Delivery Coordination duties: • Coordinates the inbound activities for freight into the mission in accordance with the liquidation entity supply chain plan with Vendor, Procurement, Centralised Warehouse and all other parties concerned. • Contacts vendor to confirm delivery status and to review shipment documents to secure that goods are delivered according to the agreed terms and conditions on the Purchase Order. • Collects, checks and updates information (e.g. ETA, quantities, etc.) and documents (e.g. BoL, customs clearance, etc.), provided by commodity and. freight forward vendors, in ERP system (Umoja) to facilitate downstream processes. • Tracks and traces all deliveries and updates the Inbound Delivery with necessary information and shipment documents to provide all stakeholders with a constant status overview of incoming shipments. • Searches for issues, which may delay and/or disturb the delivery of goods and seek for remedial solutions with all parties concerned (Procurement, Vendor, Centralised Warehouse). • Confirms delivery dates and quantities received and provides delivery confirmation documents to support virtual and/or physical receipt in accordance to agreed Incoterms. • Plans deliveries, raises shopping carts, and drafts SOW for freight forwarding services, including technical evaluation of bids. • Liaises and coordinates customs, transport and MovCon activities, related to inbound shipments with vendors, customs, and all other relevant local and national authorities. • Ensures that daily activities are in compliance with the DPO/DOS Environmental and Waste Management policies and in line with the DOS Environment Strategy objectives. Performs other related duties as required.

Competencies

Professionalism: Excellent knowledge in the field of movement control services. multi-modal transportation, airline operations, logistics management in support of liquidation activities of a liquidation entity, in accordance with the functional responsibilities of the Joint Movement Control Centre (JMCC), or the Passenger Booking Unit, or the Cargo Warehouse, or the Airfield/Air Terminal/Transport/Riverine Movement Control Office; shows pride in his/ her work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Planning and Organizing: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.

Teamwork: Works collaboratively with colleagues to achieve organizational goals; Solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; Places team agenda before personal agenda; Builds consensus for task purpose and direction with team members; Supports and acts in accordance with final group decisions, even when such decisions ay not entirely reflect own position; Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Education

• High school diploma or equivalent is required. • Training in the planning, coordination, and control of at least two (2) modes of transport is required.

Job - Specific Qualification

• A valid driver's license is required.

• Experience in the use of IATA and/or IMO rules and procedures for the transportation of dangerous goods is required

• Knowledge of Microsoft Office tools such as the Word, Excel and PowerPoint is required.

Work Experience

• A minimum often (10) years of progressively responsible experience in movement control, multi-modal transportation, airline operations, logistics management is required.

• Three (3) years of supervisory experience in a position directly related to the coordination of at least (2) two modes of transport (air, sea, road, and rail) operations in the international environment is required.

• Experience in the use of IATA and/or IMO rules and procedures for the transportation of dangerous goods is required.

• Experience in quality management is desirable.

• Knowledge of UN financial regulations and rules is desirable.

• Experience in international operations in a post conflict environment is desirable.

Languages

• English and French are the working languages of the UN secretariat. For the position advertised, fluency in English and French (both oral and written) is required.

Assessment

• Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

• This position is temporarily available within the MINUSMA Liquidation Team, until 31 December 2024. If the selected candidate is a staff member from the United Nations Secretariat, the selection will be administered as a temporary assignment. • While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post. • Subject to the funding source of the position, the eligibility for this temporary job opening may be limited to candidates based at the duty station. • Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply. Submitting an application or selection for the current temporary job opening does not delay or increase the mandatory age of separation. • Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as "retirement." Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process.

By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions.

Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on “Manuals” in the “Help” tile of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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Potential interview questions

Added 2 years ago - Updated 1 year ago - Source: careers.un.org