MOVEMENT CONTROL ASSISTANT

Senior Logistics & Procurement

Overview

Provide movement control services for MINUSMA activities

You have:

• A high school diploma or equivalent is required.
• Training in the planning, coordination, and control of at least two (2) modes of transport is required.
• Knowledge of Microsoft Office tools such as Word, Excel, and PowerPoint is required.
• A valid driver's license is required.
• A knowledge of IATA and/or IMO dangerous goods is required
• A minimum of six (6) years of progressively responsible experience in movement control, multi-modal transportation, airline operations, logistics management, or a related field is required.
• Experience in using IATA and/or IMO rules and procedures for transporting dangerous goods is required.
• Experience in international operations in a post-conflict environment is desirable.
• Fluency in English (both oral and written) is required.
• A working knowledge of French is desirable.

Contract

This is a FS-4 contract. This kind of contract is known as Field Service. It usually requires 6 years of experience, depending on education. More about FS-4 contracts and their salaries.

Org. Setting and Reporting

The position is within the Liquidation Entity of the United Nations Multidimensional Integrated Stabilization Mission in Mali (MINUSMA) at Bamako. The incumbent is responsible for the provision of movement control services in support of activities of a field mission in accordance with the functional responsibilities of the Joint Movement Control Centre (JMCC), or the Passenger Booking Unit, or the Cargo Warehouse, or the Inbound Coordination Unit or the Airfield/Air Terminal/Transport Movement Control Office; participation in the development of the field mission movement control liquidation plans; participation in the development of budget proposals for movement control services within a field mission. The incumbent reports to the Chief Joint Movement Control Centre (JMCC).

Responsibilities

Within delegated authority, the Movement Control Assistant, FS-4, will be responsible for the following duties: Joint Movement Control Centre duties/Passenger Booking duties: • Receives customer requests through Movement of Personnel (MOP) and cargo Movement Request (CMR) Forms for transportation of passengers and cargo (Including dangerous goods requiring special handling) within and or outside a field mission. • Assists in planning and scheduling the movement of passengers and cargo from military and police units provided by Troop/Police Contributing Countries. • Prepares Task Orders, verifies invoices, and participates in performance evaluation of Inland Transportation contracts. Assists in determining the most efficient and cost-effective modes of transport for passengers and cargo (Including dangerous goods requiring special handling) within and/or outside a field mission. • Coordinates required transportation activities with the Aviation and Transport Units/Sections and/or commercial transportation service providers. • Liaises with other UN units/sections, non-government and government organizations, and intergovernmental agencies on immigration and customs matters. • Assists in analyzing projected passenger and cargo flows to estimate required resources. • Records statistical data on the movement of passengers and cargo (Including dangerous goods requiring special handling) within and/or outside a field mission. • Monitors contracts for the provision of transport support and evaluates vendor's performance in coordination with the Contracts Management and/or the Procurement Unit/Section. Cargo Warehouse duties: • Receives excess personal luggage and cargo (including dangerous goods requiring special handling) from customers. • Prepares luggage and cargo for transportation (weighting, plastic wrapping, labeling, etc.) in accordance with required destinations. • Coordinates the transportation arrangements to the embarkation facility. Airfield/Terminal/Transport Movement Control Office duties: • Supervises a team passenger clerks, and cargo handlers. • Coordinates the provision of passenger and cargo handling services (including dangerous goods requiring special handling) in support of a field mission from the established movement control facility and monitors that all activities are carried out in accordance with the UN rules, regulations, and applicable safety procedures. • Complies with passenger and cargo manifests and communicates them to aircrew, surface and transport personnel. • Monitors that aircraft and vehicles are loaded in accordance with passenger and cargo manifest. • Briefs passengers on schedules, routes, timing, and safety requirements. • Conducts check-in and check-out activities for outgoing and incoming passengers and cargo. • Participates in the integrated search and rescue operations for the UN assets and other assets upon request and coordinates the availability and operational readiness of the required personnel and equipment. Administration and other duties: • Participates in preparing Note Verbale for Rotation and Repatriation of troops, UNOE, COE, and chartered flights. • Follows up with Mission and Governmental entities to approve the Note Verbale document for Troops and COE Rotation and Repatriation. • Maintains the electronic databases in accordance with the established procedures and deadlines. • Monitors that appropriate reference documents are current, readily available, and accessible to all relevant personnel. • Participates in developing the lessons learned and best practices for the related movement control activities. • Participates in developing budget proposals for the mission's movement control operations. • Participates in preparing operational plans, performance reports, and responses to internal and external audit observations. • Participates in developing technical specifications for goods and services and provides inputs to the responses to bids and evaluations to ensure that the vendor's proposal meets technical requirements. • Conducts inventories and annual physical checks of relevant facilities and equipment Inbound Delivery Coordination duties: • Drafts Shopping cart for freight using UMOJA and SRM for goods purchase Order. • Coordinates with the Procurement section on the status of Freight PO and update clients. • Prepares a weekly report on freight shopping carts for the supervisor. Performs other related duties as required.

Competencies

Professionalism: Shows pride in work and achievements; Demonstrates professional competence in the field of movement control, multi-modal transportation, airline operations and logistics management; Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; Is motivated by professional rather than personal concerns; Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Planning and Organizing: Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments; Adjusts priorities as required; Allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning; Monitors and adjusts plans and actions as necessary; Uses time efficiently.

Teamwork: Works collaboratively with colleagues to achieve organizational goals; Solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; Places team agenda before personal agenda; Builds consensus for task purpose and direction with team members; Supports and acts in accordance with final group decisions, even when such decisions ay not entirely reflect own position; Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Education

• A high school diploma or equivalent is required. • Training in the planning, coordination, and control of at least two (2) modes of transport is required. • Knowledge of Microsoft Office tools such as Word, Excel, and PowerPoint is required.

Job - Specific Qualification

• A valid driver's license is required.

• A knowledge of IATA and/or IMO dangerous goods is required.

Work Experience

• A minimum of six (6) years of progressively responsible experience in movement control, multi-modal transportation, airline operations, logistics management, or a related field is required

• Experience in using IATA and/or IMO rules and procedures for transporting dangerous goods is required.

• Experience in international operations in a post-conflict environment is desirable.

Languages

• English and French are the working languages of the UN secretariat. For the position advertised, fluency in English (both oral and written) is required. • A working knowledge of French is desirable.

Assessment

Evaluation of qualified candidates may include an assessment exercise, which may be followed by a competency-based interview.

Special Notice

• This position is temporarily available within the MINUSMA Liquidation Team until 31 December 2024. If the selected candidate is a staff member from the United Nations Secretariat, the selection will be administered as a temporary assignment. • While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post. • Subject to the funding source of the position, the eligibility for this temporary job opening may be limited to candidates based at the duty station. • Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply. Submitting an application or selection for the current temporary job opening does not delay or increase the mandatory age of separation. • Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as "retirement." Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process.

By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions.

Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on “Manuals” in the “Help” tile of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

Apply now

Potential interview questions

Added 2 years ago - Updated 1 year ago - Source: careers.un.org