MOVEMENT CONTROL ASSISTANT

Contract

This is a FS-4 contract. This kind of contract is known as Field Service. It usually requires 6 years of experience, depending on education. More about FS-4 contracts and their salaries.

Org. Setting and Reporting This position is located in the United Nations Multidimensional Integrated Stabilization Mission in Mali (MINUSMA) in Bamako, Mali. The Movement Control Assistant at this level typically reports to the Chief Joint Movement Control center (JMCC).

Responsibilities Within delegated authority, the Movement Control Assistant will carry out the following duties:

Joint Movement Control Centre duties/Passenger Booking duties: - Receives customer requests through Movement of Personnel (MOP) and cargo Movement Request (CMR) Forms for transportation of passengers and cargo (Including dangerous goods requiring special handling) within and or outside a field mission. - Assist in deter planning and scheduling the movement of passengers and cargo from military and police units provided by Troop/Police Contributing Countries. - Assist in planning cargo movement using Barge (Sea shipment) from Gao to Moti and Mopti to Tombuctou. - Prepare Task Orders, verify invoices, and participate in performance evaluation of Barge contracts. - Coordinate required escort with force and - Assists in determining the most efficient and cost-effective modes of transport for passengers and cargo (Including dangerous goods requiring special handling) within and/or outside a field mission. - Coordinates required transportation activities with the Aviation, Transport, and Riverine Units/Sections and/or commercial transportation service providers. - Liaise with other UN units/sections, non-government and government organizations, and intergovernmental agencies on immigration and customs matters. - Assist in analyzing projected passenger and cargo flows to estimate required resources. - Records statistical data on the movement of passengers and cargo (Including dangerous goods requiring special handling) within and/or outside a field mission. - Monitors contracts for the provision of transport support and evaluates vendor’s performance in coordination with the Contracts Management and/or the Procurement Unit/ Section.

Cargo Warehouse duties: - Receives excess personal luggage and cargo (including dangerous goods requiring special handling) from customers. - Prepares luggage and cargo for transportation (weighting, plastic wrapping, labeling, etc.) in accordance with required destinations. - Coordinates the transportation arrangements to the embarkation facility.

Airfield/Terminal/Transport/Riverine Movement Control Office duties: - Supervises a team of movement control assistants, passenger clerks, and cargo handlers - Coordinates the provision of passenger and cargo handling services (including dangerous goods requiring special handling) in support of a field mission from the established movement control facility and monitors that all activities are carried out in accordance with the UN rules, regulations, and applicable safety procedures. - Complies with passenger and cargo manifests and communicates them to aircrew, surface transport, and riverine personnel. - Monitors that aircraft, vehicles, and vessels are loaded in accordance with passenger and cargo manifest. - Brief passengers on schedules, routes, timing, and safety requirements. - Conduct check-in and check-out activities for outgoing and incoming passengers and cargo. - Participates in the integrated search and rescue operations for the UN assets and other assets upon request and coordinates the availability and operational readiness of the required personnel and equipment.

Administration and other duties - Participate in preparing Note Verbale for Deployment, Rotation, and Repatriation of troops, COE, and charted flights. - Follow up with Mission and Governmental entities to approve the Note Verbale document for Troops and COE deployment, Rotation, and Repatriation. - Maintains the electronic databases in accordance with the established procedures and deadlines. - Monitors that appropriate reference documents are current, readily available, and accessible to all relevant personnel. - Participates in developing the standard operating procedures for the related movement control processes. - Participates in developing budget proposals for the mission’s movement control operations. - Participates in preparing operational plans, performance reports, and responses to internal and external audit observations. - Participates in developing technical specifications for goods and services and provides inputs to the responses to bids and evaluations to ensure that the vendor’s proposal meets technical requirements. - Conduct inventories and annual physical checks of relevant facilities and equipment - Perform other related duties as required.

Inbound Delivery Coordination duties: - Draft Shopping cart for freight using UMOJA, SRM for goods purchase Order. - Coordinate with the Procurement section on the status of Freight PO and update clients. - Prepare a weekly report to the supervisor on Freight Shopping Carts.

Competencies Professionalism: Shows pride in work and in achievements; Demonstrated s professional competence in the field of movement control, multi-modal transportation, airline operations and logistics management; Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; Is motivated by professional rather than personal concerns; Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Planning and Organizing: Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments; Adjusts priorities as required; Allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning; Monitors and adjusts plans and actions as necessary; Uses time efficiently.

Accountability: Takes ownership of all responsibilities and honours commitments; Delivers outputs for which one has responsibility within prescribed time, cost and quality standards; Operates in compliance with organizational regulations and rules; Supports subordinates, provides oversight and takes responsibility for delegated assignments; Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

Education A high school diploma or equivalent is required. Training in the planning, coordinating, and controlling of at least two (2) modes of transport is required. A valid IATA and/or IMO dangerous goods certification is required.

Work Experience A minimum of six (06) years of progressively responsible experience in movement control, multi-modal transportation, airline operations, logistics management, or a related field is required

Experience in using IATA and/or ADR rules and procedures for transporting dangerous goods is required.

Experience in international operations in a post-conflict environment is desirable.

Languages English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required, knowledge of French is desirable

Assessment Previously rostered candidates are not subject to any further assessment and as such, will not be invited for such an assessment.

Special Notice This "Recruit from Roster" job opening is only open to roster applicants who are already placed on pre-approved rosters, following a review by a United Nations Central Review Body. Only roster applicants who were placed on rosters with similar functions at the same level are considered to be eligible candidates. Eligible applicants receive an email inviting them to apply. Rostered applicants are encouraged to apply only if they are interested and available to take up the position at the duty station/s specified in the Job Opening. Applying to this job opening carries an expectation to accept the offer, if selected.

United Nations Considerations According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.