Logistics Coordinator Jordan Irbid Host Area
Contract
This is a Professional contract, Grade 7 (NRC) contract. More about Professional contract, Grade 7 (NRC) contracts.
Roles and Responsibilities
The role of the Logistics Coordinator is to manage the Logistics function for the Jordan Host Area Office and provide leadership to the Logistics team.
Specific responsibilities
- Coordinate and oversee the management of the supply and logistics support for operations in Jordan HOST Area Offices, including requisitioning, receiving, storing, issuing and delivering goods
- Manage the expansion of NRC Host’s existing supplier portfolio and ensure professional management of suppliers and contractors at all times
- Ensure monthly documented meetings with direct reports with particular support to their development and capacity building.
- Ensure internal and external compliance regulations adhered to, within deadline, for all Logistics activities in Jordan HOST.
- Oversee the Logistics Team Leader in the management of Jordan Host procurement up to 50000JD & Fleet Management and explore the options to further expanding the potential procurement opportunities in the vicinities of the area of support and improved fleet management.
- Oversee Irbid Admin Officer in the management of NRC premises, building maintenance, and any governmental related business.
- Oversee and manage Irbid Logistics Technical assistant in term of Stock and Assets management, ensure compliance with donors’ rules and regulations
- . Manage, implement/maintain and follow NRC standard warehousing/stock practices and supervise staff in record of keeping best audit standard.
- Provide training for line managers with logistics responsibilities, particularly in Procurement procedures, Fleet and Stock & Assets management.
- Attend Monthly coordination meeting and work on improving the communication between the Host, Country and Camps logistics units.
- Conduct periodical Corruption Risk Mapping (CRM) checks requested by Compliance department on fleet, assets and procurement.
- Other tasks as assigned by the support manager
Generic responsibilities
- Adherence to NRC policies, guidance and procedures.
- Implement NRC’s systems and procedures at area level
- Ensure adherence to NRC policies, handbooks, guidelines and donor requirements.
- Prepare and submit reports and analysis.
- Ensure proper filing of all support documents.
- Support line managers in procedures and require support team trainings.
- Management of support team.
- Ensure development and implementation of administrative systems and procedures.
- Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards & principles within NRC and amongst beneficiaries served by NRC.
- Provide anti-corruption, transparency and cost efficiency focus in all processes (e.g. in procurement, vehicle management, asset management).
- Ensure safe and efficient transport of staff and materials/goods.
Critical Interfaces:
By interfaces, NRC means processes and projects that are interlinked with other departments/units or persons. Relevant interfaces for this position are
- Auditors (internal/external)
- Relevant implementation
- staff Budget holders
- Others: Country Office Logistics
Department Scale and scope of position:
Staff: 1 Logistics Team Leader, 1 Admin officer, 1 Logistics Officer – Mafraq, 1 Technical Logistics Assistant
Stakeholders
Budgets
Information: Agresso, Office 365
2. Competencies
- Competencies are important in order for the employee and the organization to deliver desired results. They are relevant for all staff and are divided into the following two categories
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- Professional Competencies
Generic professional competencies for this position
- Experience from working as a Logistics Coordinator in a humanitarian/recovery context.
- Previous experience from working in complex and volatile contexts.
- Documented results related to the position’s responsibilities.
- Knowledge about own leadership skills/profile.
- Fluency in English, both written and verbal.
Context/specific skills, knowledge and experience:
Years of Experience: 5 years or more
Knowledge of the context in Jordan host
Behavioral Competencies:
- Planning and delivering results
- Working with people
- Communicating with impact and respect
- Coping with Change
- Strategic thinking
- Managing performance and development