Information Management Specialist

Volunteering Crisis & Emergency Response IT & Telecom Environment

Contract

This is a UNV National Specialist contract. This kind of contract is known as National UN Volunteer. It is normally only for nationals. More about UNV National Specialist contracts.

The Programme will enhance access to energy from decentralized renewable sources, foster economic empowerment, and improve public governance in the energy sector. These outputs will contribute to Ukraine’s nationally determined contributions (NDCs) towards the Paris Agreement, aimed at reducing global greenhouse gas emissions.

The activities of the Programme are implemented in close coordination with the Ministry of Energy in order to ensure the Programme is in line with Government priorities in the energy sector.

As a result of March-May 2024 attacks on Ukraine's energy infrastructure, critical energy facilities were dramatically damaged - almost 80% of energy generation, transmission and distribution assets were damaged or destroyed, impacting the lives of millions of Ukrainians.

To address this crisis and prepare for the winter 2024-2025, UNDP will support the Ministry of Energy by establishing the Emergency Energy Crisis Technical Headquarters (EECT HQ). In this context UNDP is recruiting an Administrative Assistant to support the EECT HQ team by providing essential administrative and communication support to ensure smooth operations, effective communication with key stakeholders and smooth coordination of the emergency response activities.

The IM Specialist will perform the following tasks:

1. Analyze data related to identified needs, procurement pipelines, and project progress:

- Collect and analyze data on project needs, procurement pipelines, and progress metrics. - Identify trends, gaps, and areas for improvement based on data analysis. - Provide up-to-date information to Programme team and stakeholders to support decision-making process.

2. Regularly update and provide inputs to the Energy Programme Information Management System (EPIMS) tracking tool:

- Ensure accurate and timely updates to the EPIMS system. - Monitor the EPIMS dashboard and address any data discrepancies or issues. - Provide regular inputs and feedback to improve the functionality and usability of EPIMS.

3. Contribute to reports and provide data-driven inputs to support decision-making and strategic planning:

- Draft minutes of the coordination working groups meetings. - Prepare data summaries, charts, and visualizations for inclusion in project reports. - Collaborate with Programme team to draft sections of reports that require data analysis and insights. - Support strategic planning by providing data-driven recommendations.

4. Coordinate with stakeholders to ensure data accuracy and consistency:

- Work with Prgramme team, government agencies, UN agencies and other humanitarian/ development actors, other stakeholders to collect and validate data. - Facilitate regular communication and information sharing among stakeholders. - Address any data-related issues or concerns raised by stakeholders.

• Accountability
• Adaptability and flexibility
• Creativity
• Judgement and decision-making
• Planning and organising
• Professionalism
• Self-management

data analysis, data modeling, and database management. • Strong understanding of data quality control processes and data integration techniques. • Proficiency in data analysis tools and software. • Ability to develop and implement data management strategies and processes. • Strong analytical skills with the ability to interpret complex data sets and provide actionable insights. • Excellent problem-solving skills and attention to detail. • Excellent communication and interpersonal skills, with the ability to effectively engage with diverse stakeholders, including project teams, government bodies, and international organizations. • Ability to present data findings in a clear and concise manner. • Strong organizational and time management skills, with the ability to manage multiple tasks and priorities simultaneously. • Ability to work under pressure and adapt to changing project requirements and priorities. • Proactive approach to identifying and addressing data management issues. • Proficiency in MS Office applications (Word, Excel, PowerPoint, Outlook). • Familiarity with data visualization and reporting tools.

The contract lasts for the period indicated in the vacancy with the possibility of extensions subject to availability of funding, operational necessity, and satisfactory performance. However, there is no expectation of renewal of the assignment. This is a full-time contract.

Allowances: • Volunteer Living Allowance (VLA): A Volunteer Living Allowance (VLA) USD 1587 (equivalent in UAH) is provided monthly to cover housing, utilities, and normal cost of living expenses. This includes Well-Being Differentials for the period while the ICSC applies hardship classification to duty stations in Ukraine as “E”. • USD 400 entry lump sum, one-time payment.

Medical and life insurance: • Medical insurance: The UN Volunteer and eligible PFU dependents will receive UNV provided medical insurance coverage. Coverage for UN Volunteers begins from the Commencement of Service and normally ceases one month after the last day of the UN Volunteer Contract date. • Life Insurance: UN Volunteers are covered by life insurance for the duration of the UN Volunteer assignment. If a UN Volunteer dies during the UN Volunteer assignment, the eligible designated beneficiaries will be entitled to receive a life insurance lump sum.

Leave entitlements: • Annual leave:  UN Volunteers accrue an entitlement to 2.5 days of Annual Leave per completed month of the UN Volunteer assignment. Unused accrued Annual Leave up to a maximum of 30 days is carried over in case of a contract extension within the same UN Volunteer assignment. Unused accrued Annual Leave may not be carried over in case of reassignment or a new assignment. • Learning leave: Subject to supervisor approval and exigencies of service, UN Volunteers may request up to ten working days of Learning Leave per consecutive 12 months of the UN Volunteer assignment, starting with the Commencement of Service date, provided the Learning Leave is used within the contract period. • Certified Sick Leave: UN Volunteers are entitled to up to 30 days of certified sick leave based on a 12-month cycle. This amount is reset every 12-month cycle. • Uncertified Sick Leave: UN Volunteers receive seven days of uncertified sick leave working days in a calendar year. This amount will be reset at the established interval period.

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Added 2 hours ago - Updated 2 hours ago - Source: unv.org