Human Resources Intern

Human Resources

Overview

Provide human resources and administrative support to DRC's Regional Office.

You have:

• Minimum Diploma in Business management, Human Resource Management or related social science
• Prior 6-12 months work/internship experience within HR environment with familiarity of human resources procedures and practices
• Attention to detail, ability to prioritize tasks and handle numerous assignments simultaneously
• Interest and aptitude to work in Human Resources, or non-profit management/administrative fields

Contract

This is a DRC - National contract. More about DRC - National contracts.

DRC has been providing relief and development services in the Horn of Africa since 1997. Using a human rights framework, the DRC East Africa and Great Lakes (EAGL) operation focuses on people who are affected by displacement, including refugees, internally displaced, migrants, and host communities in Burundi, Ethiopia, Djibouti, Democratic Republic of Congo, Kenya, Somalia, South Sudan, Sudan, Tanzania and Uganda.

Overall purpose of the role:

The purpose of the role is to provide human resources and administrative support to Regional Office HR department across the full range of HR processes and service areas. The HR Intern will report to Regional HR and Admin Manager.

Key responsibilities

Assist in the recruiting and selection process

• Preparing job advertisements and posting on DRC Website and other relevant media/sites as required; Assist in long-listing process as may be required;
• Schedule and administer written tests for shortlisted candidates, and compile & forward to the hiring manager;
• Schedule interviews in consultation with the hiring manager, and other panelists;
• Preparation of interview files/documents and ensure arrangements including venue are in place ahead of I interviews.
• Inform job applicants on status of their application;
• Assist in administration of HRManager (recruitment system) including updating candidate status, sending correspondence through the system, and closing out vacancies;
• Assist in scheduling and arrange onboarding process for new staff.

HR Administration

• Assist in preparation of documentation for immigration processing as assigned by the supervisor
• Support timely in processing Visas, special passes and work permits
• Support timely payment processing for the Regional office HR services
• Update/create personnel files ensuring completeness while adherence to highest level of confidentiality
• Assist on audit requests; retrieval of documents and ensure completeness on audit documents
• Monitor expiry of staff contracts and advise the Regional HR on timely basis;
• Update HR related databases such as contract trackers, staff lists and reports

DRC Dynamics:

• Assist in updating and cleaning employee data in DRC Dynamics;
• Assist users to use the HR module in DRC Dynamics;
• Extract reports from DRC Dynamics as requested e.g. leave balances,

Payroll

• Assist in consolidating payroll documentation and payroll changes in the system.

Separation

• Preparation of certificate of service for departing staff
• Coordinate for staff exit documents and ensure they are filed accordingly.

About you

In this position, you are expected to demonstrate DRC’s five core competencies:

• Striving for excellence: You focus on reaching results while ensuring an efficient process.
• Collaborating: You involve relevant parties and encourage feedback.
• Taking the lead: You take ownership and initiative while aiming for innovation.
• Communicating: You listen and speak effectively and honestly.
• Demonstrating integrity: You act in line with our vision and values.

Qualifications and Experience

• Minimum Diploma in Business management, Human Resource Management or related social science
• Prior 6-12 months work/internship experience within HR environment with familiarity of human resources procedures and practices
• Interest and aptitude to work in Human Resources, or non-profit management/administrative fields;
• Attention to detail, ability to prioritize tasks and handle numerous assignments simultaneously;

Conditions

Contract: 6 months contract

Availability: July 2023

Duty station: This position is based in Regional Office Nairobi.

Reporting Line: Regional HR and Administration Manager

Providing equal opportunities We are committed to creating an inclusive and positive work environment based on mutual respect for all employees. All applicants are considered for employment without attention to race, age, ability, ethnicity, nationality, religion, gender identity, sexual orientation, marital status, or any other factor. At DRC we celebrate diversity and appreciate our employees for the people they are and their unique skills, backgrounds, and perspectives. We encourage all interested candidates to apply.

Promoting high standards : DRC’s capacity to ensure the protection of and assistance to refugees, IDP’s and other persons of concern depends on the ability of our staff to uphold and promote the highest standards of ethical and professional conduct in relation DRC’s values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment. DRC conducts thorough and comprehensive background checks as part of the recruitment process

Application and CV

Only motivated applications that address the stipulated duties and meet the required qualifications, sent together with a CV, will be considered.

Apply now

Potential interview questions

Added 3 years ago - Updated 1 year ago - Source: drc.ngo