Human Resources Associate

Contract

This is a UNV National Specialist contract. This kind of contract is known as National UN Volunteer. It is normally only for nationals. More about UNV National Specialist contracts.

The Human Resources Associate (UN Volunteer Specialist) will report to a professional staff member in either the national or international category, depending on the office context. This DOA covers a broad range of HR functions, however, depending on the context, the incumbent may focus on all, some, or only one or two areas with great depth. In addition, there may be additional functions not mentioned in the DOA. If this is the case, this can be made clear in work plans and/or individual performance plans.

The focus of HR functions at this level is on the provision of transactional HR activities pertaining to recruitment and selection, induction and orientation, administration of entitlements and data analytics.

Within the delegated authority and under the supervision of the Chief, Human Resources Social or his/her designated mandated representative(s), the UN Volunteer will provide supports in the following areas:

• Supports in Recruitment and Selection: · Prepares and circulates internal and external advertisements. · Review applications and prepare initial shortlist for Hiring Managers review. · Liaises with candidates in the various stages of the recruitment process. · Prepares formal acknowledgement, offers and regret letters. · Initiates and follows up on reference checks and academic verifications, and ensuring the completion of other background checks. · Monitors life-cycle of recruitment process including timely updating the recruitment tracker to update supervisor as necessary. · Update the office organogram and staff list as necessary.

• Induction and Orientation: · In collaboration with other HR team members, prepare new staff induction programme and coordinate timely execution. · Assist Supervisor in organizing new staff orientation.

• Supports in processing entitlement requests: · In consultation with supervisor, analyze, research, verify, and compile data and information on cases that do not conform to UN or UNICEF’s HR Rules & Regulations, to support consistent and equitable application of decisions and implementation of agreed upon action. · In consultation with supervisor, analyze, research and verify information for the purpose of responding to staff queries. · Review and process staff entitlement requests e.g. Rest and Recuperation (R&R) travel, Home Leave, Family Visit, Education/Reverse Education Grant Travel, etc. Maintains and prepares all personnel-related records and files, ensuring all information on each staff member is up-to-date and accurate. Data, Analytics and Knowledge Management: · Assist supervisor in data and analytics by collating data and information related to recruitment, gender, diversity, performance management, staff, non-staff, etc. · Assist supervisor by preparing power point presentations to organize HR webinars for all or targeted group of staff.

Results/expected outputs:

· As an active UNICEF team member, efficient, timely, responsive, client-friendly and high-quality support rendered to UNICEF and its clients in the accomplishment of her/his functions, including: - Improved transactional services and delivery processes. - Worked with a high degree of sense of responsibility and commitment for the achievement of overall service delivery results in HR activities. - Completed recruitments – particularly consultancy recruitments – in a timely matter meeting the set standards and principles of the UNICEF recruitment and selection policies. -Analyzed various HR data to support supervisor and senior management to support their decision makings. - Enhanced efficiency and reputation of HR.

• The scope of HR work typically covers two or more transactional HR activities (i.e. recruitment, entitlements management and servicing, classification, staff development, performance management etc.) as generalist yet requiring the handling of complex and intricate HR matters on which quality and authoritative procedural advice is provided to the supervisor.

• Professionalism: demonstrated understanding of operations relevant to UNICEF; technical capabilities or knowledge relevant or transferrable to UNICEF procedures and rules; discretion, political sensitivity, diplomacy and tact to deal with clients; ability to apply good judgement; ability to liaise and coordinate with a range of different actors, especially in senior positions; where appropriate, high degree of autonomy, personal initiative and ability to take ownership; resourcefulness and willingness to accept wide responsibilities and ability to work independently under established procedures; ability to manage information objectively, accurately and confidentially; responsive and client-oriented;

• Integrity: demonstrate the values and ethical standards of the UN and UNICEF in daily activities and behaviors while acting without consideration of personal gains; resist undue political pressure in decision-making; stand by decisions that are in the organization’s interest even if they are unpopular; take prompt action in cases of unprofessional or unethical behavior; does not abuse power or authority.

• Teamwork and respect for diversity: ability to operate effectively across organizational boundaries; excellent interpersonal skills; ability to establish and maintain effective partnerships and harmonious working relations in a multi-cultural, multi-ethnic, mixed-gender environment with sensitivity and respect for diversity; sensitivity and adaptability to culture, gender, religion, nationality and age; commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of UN operations; ability to achieve common goals and provide guidance or training to colleagues.

• Commitment to continuous learning: initiative and willingness to learn new skills and stay abreast of new developments in area of expertise; ability to adapt to changes in work environment. • Planning and organizing effective organizational and problem-solving skills and ability to manage a large volume of work in an efficient and timely manner; ability to establish priorities and to plan, coordinate and monitor (own) work; ability to work under pressure, with conflicting deadlines, and to handle multiple concurrent projects/activities.

• Communication: proven interpersonal skills; good spoken and written communication skills, including ability to prepare clear and concise reports; ability to conduct presentations, articulate options and positions concisely; ability to make and defend recommendations; ability to communicate and empathize with staff (including national staff), military personnel, volunteers, counterparts and local interlocutors coming from very diverse backgrounds; capacity to transfer information and knowledge to a wide range of different target groups;

• Flexibility: adaptability and ability to live and work in potentially hazardous and remote conditions, involving physical hardship and little comfort; to operate independently in austere environments for protracted periods; willingness to travel within the area of operations and to transfer to other duty stations within the area of operations as necessary; \• Genuine commitment towards the principles of voluntary engagement, which includes solidarity, compassion, reciprocity and self-reliance; and commitment towards UNICEF mission and vision, as well as to the UN Core Values.

the national level in Human Resources functions.

Skills and competencies : · Good coordination and organizing skills. · Good communication skills with tact and courtesy. · Proficiency in written and spoken English including drafting correspondences and preparing concise reports. · Excellent interpersonal skills; culturally and socially sensitive; ability to work inclusively and collaboratively with a range of clients. · Ability to work in a multicultural environment. · Solid overall computer literacy, including proficiency in various MS Office applications (Excel, Word, etc.) and email/internet; familiarity with database management; and office technology equipment. · Ability to work with minimum supervision and ability to work with tight deadlines. · Highest level of diligence, commitment, integrity, flexibility, and team spirit

As this is a national UN Volunteer assignment, the UN Volunteer will be responsible for arranging his/her own housing and other living essentials.