Human Resources Assistant (Thai national only)

Contract

This is a SC-5 contract. This kind of contract is known as Service Board / Service Contract. It is normally only for nationals. More about SC-5 contracts.

Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

The UN Women Regional Office for Asia and the Pacific (ROAP) addresses gender equality and women’s empowerment challenges in the Asia-Pacific region, including deeply embedded discriminatory social norms and practices that perpetuate inequalities based on gender and other intersectional identities (e.g. ethnicity, class, region, age, disability, migratory status, and sexual orientation and gender identity, among others). The Regional Office works across the following areas: Governance and Inter-governmental support (including on Gender Statistics); Women’s Economic Empowerment (including Migration, Ending Violence Against Women; Women, Peace and Security; Climate Change, Disaster Risk Reduction and Humanitarian Action. Covering 42 countries within Asia and the Pacific, it exercises its triple mandate and functions i.e. Normative, Coordination and high-quality programming at a regional level and in support of UN Women’s offices and UN Country Teams in 24 countries across the region. The UN Women Asia Pacific Regional Office also oversees and manages programming in programme presences.

Under the overall guidance of the Regional HR Business Partner and the daily supervision of HR Specialist, the Human Resource (HR) Assistant, working closely with the HR Associate, is responsible for administratively and logistically supporting the recruitment and placement, administration of benefits and entitlements of staff and other personnel, other HR administration issues and separation of personnel.

Duties and Responsibilities

1. Ensure implementation of HR strategies and policies in RO in full compliance with UN Women rules, regulations, and HR policies and guidelines

• Provide general, standard information to the management and staff on HR strategies, rules and regulations;
• Identify ways in which the administrative needs can be met within existing policies; interpret processes and procedures, anticipate and manage operational requirements;
• Provide input to HR business process mapping and elaboration of the content of Standard Operations Procedures (SOP) in consultation with the direct supervisor.

2. Provide HR administrative services to RO in full compliance with UN Women rules, regulations, and HR policies and guidelines

• Process, draft, edit, proofread for approval a variety of correspondence and other communications; maintain files/records, monitor deadlines;
• Provide administrative coordination in the extension of contracts, processing of national benefits and allowances, and entitlements;
• Input and track all transactions related to positions, recruitment, benefits, earnings/deductions, retroactivities, recoveries, adjustments and separations through Atlas;
• Facilitate responses to audit findings and recommendations;
• Provide support to leave management; record management;
• Process payment, and administer entitlements for international staff as delegated; validate and coordinate local payroll and related issues;
• Facilitate staff separation process;
• Support internship management;
• Process monthly Personnel Validation for RO and Project Offices.

3. Facilitate and coordinate recruitment processes in full compliance with UN Women rules, regulations, and HR policies and guidelines

• Process vacancy announcements for RO and Project Offices;
• Screen candidates and facilitate and participate in interview panels as necessary;
• Prepare recruitment recommendations/supporting documentation for the Central Review Board (CRB) or Regional Director’s approval;
• Provide regular recruitment status reports;
• Provide advice to local recruitment in programmes/projects when necessary;
• Review the submission of SSA contract issuance and amendment, ensuring completion and correction of required documents.

4. Provide administrative support to staff performance management and learning and development in full compliance with UN Women rules, regulations, and HR policies and guidelines

• Follow up with staff and supervisor on the performance appraisal review in the office and Asia Pacific region to ensure compliance to deadlines;
• Track and monitor the completion of UN Women mandatory courses of staff in RO and Project Offices;
• Provide support to the preparation of Office learning plan and individual learning plans in consultation with the direct supervisor.

5. Maintain data in relation to HR in full compliance with UN Women rules, regulations, and HR policies and guidelines

• Maintain and update internal database and files on administrative HR matters in a confidential and secure manner;
• Generate a variety of standard and non-standard statistical and other reports from various databases.

6. Facilitate knowledge building and knowledge sharing globally

• Organize training courses, workshops, information sessions, orientations and consultations for staff;
• Provide a synthesis of lessons learnt and best practices in HR administration;
• Liaise with HR headquarters in HR administration and staffing to disseminate information on a variety of HR matters.

Key Performance Indicators:

• Timely and accurate HR administration
• Timely and accurate organization of recruitments
• Timely and accurate information provision to staff on HR administrative and benefit and entitlement issues
• Timely administrative service delivery to the RO and Project offices
• Up-to-date and secure databases, files and records

Competencies

Core Values:

• Respect for Diversity
• Integrity
• Professionalism

Core Competencies:

• Awareness and Sensitivity Regarding Gender Issues
• Accountability
• Creative Problem Solving
• Effective Communication
• Inclusive Collaboration
• Stakeholder Engagement
• Leading by Example

Functional Competencies

• Strong knowledge of HR administration, processes and policies;
• Ability to administer and execute administrative processes and transactions;
• Ability to handle information of a confidential nature;
• Ability to provide inputs to business processes re-engineering, implementation of new systems;
• Good quantitative skills; ability to produce reports;
• Strong IT skills.

Required Skills and Experience

Education:

• Completion of secondary education is required.
• Bachelor’s degree in HR, Business or Public Administration is an asset.

Experience:

• At least 5 years of relevant experience in office administration and/or human resource management;
• At least 3 years of direct experience in human resources;
• Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and experience in handling of web-based management system;
• Experience working in development organization is an asset;
• Experience with the UN system is an advantage.

Lanuage Requirement:

• Fluency in English and Thai is required
• Knowledge of the other UN official working language is an asset.

Application:

• All applications must include (as an attachment) the completed UN Women Personal History form (P-11) which can be downloaded from https://www.unwomen.org/en/about-us/employment/application-process Kindly note that the system will only allow one attachment. Applications without the completed UN Women P-11 form will be treated as incomplete and will not be considered for further assessment. Only shortlisted candidates will be notified.

At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect. UN Women recruits, employs, trains, compensates, and promotes regardless of race, religion, color, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, competence, integrity and organizational need.

If you need any reasonable accommodation to support your participation in the recruitment and selection process, please include this information in your application.

UN Women has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to UN Women’s policies and procedures and the standards of conduct expected of UN Women personnel and will therefore undergo rigorous reference and background checks. (Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.)