Human Resources Assistant (Service Contract Level 5) - Open to Egyptian Nationals & Residents only

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WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles.

Selection of staff is made on a competitive basis, and we are committed to promoting diversity and gender balance.

ABOUT WFP

Assisting more than 90 million people in 83 countries each year, the United Nations World Food Programme (WFP) is the largest humanitarian organization saving lives and changing lives, delivering food assistance in emergencies, and working with communities to improve nutrition and build resilience.

As the international community has committed to ending hunger, achieve food security, and improved nutrition by 2030, one in nine people worldwide still do not have enough to eat. Food and food-related assistance lie at the heart of the struggle to break the cycle of hunger and poverty.

We are the leader in the global movement to achieve Zero Hunger. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

WHY WORK AT WFP?

SAVING & CHANGING LIVES ❤ Make a difference the world will notice. We are driven by our mission to fight world hunger and feed people’s dreams of a brighter future.

GLOBAL COMMUNITY 🌍 Build bridges that unite people across the world. Being part of a global, diverse and multicultural community like WFP, will continuously expose you to new ideas and perspectives. How we deliver our mission in deep respect for personal and cultural differences and close collaboration between every member of our global team, will certainly enrich your experience and knowledge on so many levels.

UNLIMITED POSSIBILITIES 💡 Unlock possibilities you never thought you'd find. WFP goes anywhere it is needed and does whatever it takes to get the job done.

LIFE-CHANGING EXPERIENCE ⭐ Reach beyond yourself and discover your true potential. WFP offers the kind of life-changing experiences you’re unlikely find in many other organizations.

Join us to make a difference

Watch this video to know more about WFP; the 2020 NOBEL PEACE PRIZE LAUREATE!!

Link: https://www.linkedin.com/posts/world-food-programme_thankyou-nobelpeaceprize-activity-6721012515532234752-RRa6/

Follow @WFP_Careers on Twitter

JOB PURPOSE

This job is located in the Regional Bureau Cairo (RBC) for WFP in Middle East, North Africa, Central Asia and Eastern Europe.

Within RBC, the HR Services Team provides the Regional Bureau with the full HR service delivery from:

1. Talent sourcing, recruitment and selection, and onboarding
2. HR servicing, including payroll and benefits administration, and overseeing all contracting and extension actions, leave management, and HR policy advice and development
3. Talent management, including learning and development, and career development

At this level, you are expected to take responsibility for the completion of a full range of HR activities as described above, requiring some interpretation of standard guidelines and practices. You are able to recommend a course of action within your area of expertise and may provide guidance to other staff.

In particular, the selected candidate(s) will perform a range of HR tasks to support accurate implementation of WFP policies and procedures and facilitate the effective functioning of a client-focused and strategy-oriented HR services.

WFP is seeking to build a roster of highly motivated and talented candidates to be deployed to provide backfilling support in any or all of the above referenced areas.

KEY ACCOUNTABILITIES (not all-inclusive)

• Provide assistance on general HR queries and follow up actions, to ensure consistent and high quality HR services are delivered to clients.
• Provide guidance and on-the-job training to other more junior staff, to support their development and increased knowledge of HR systems and procedures required to perform their duties.
• Liaise with other internal units/offices on HR related matters, i.e. payroll, contracts, etc. and provide necessary information in order to enable timely HR services.
• Extract and compile HR data on staff recruitment and selection, contractual conditions, entitlements, performance and training requirements, to support analysis and reporting needs.
• Provide administrative support in various HR activities in the areas of work allocated by the supervisor including on boarding of new staff members in compliance with relevant processes and procedures.
• Maintain confidential personnel records, HR databases and archives, to ensure data and files are accurately stored and updated in compliance with the established standards.
• Draft various HR documentation required for the specific area of work (e.g. employment contracts, transfer letters, training-related documents, etc.) ensuring accuracy and meeting established deadlines.
• Use HR management systems for entering and updating a variety of HR data including assistance in monitoring various deadlines (e.g. contract expiration, performance , etc.), ensuring compliance with the established deadlines and accuracy of HR data.
• Support staff deployment and related administrative actions including preparation of basic reports, to facilitate efficient HR service enabling WFP to respond quickly to a crisis.

STANDARD MINIMUM QUALIFICATIONS

Education:

Completion of a university degree. A post-secondary certificate in the related functional area is desirable.

Experience:

At least 2 years of experience in HR, admin, or a similar domain.

Languages:

Excellent spoken and written English and Arabic.

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

The successful candidate shall:

• Demonstrate a developed understanding of the various employee contexts and needs when applying and adapting HR policy and practices, to best meet employee needs.
• Take initiative and identify suitable solutions when partnering with employees and local Country Office management.
• Interpret and apply detailed knowledge of HR policies, operational processes, leading HR practices and internal regulations, within a complex organizational context, to provide guidance to employees and implement solutions within area of responsibility.
• Apply advanced knowledge of WFP's organizational and HR strategic objectives, as well and operational complexities, in order to ensure alignment of HR support within own area of responsibility. Establishes and maintains internal network on an ongoing basis, to develop understanding of organizational challenges and local teams context and therefore, ensure focus on local priorities and people.
• Demonstrate advanced knowledge of WFP HR solutions within area of responsibility. Applies this, along with an in-depth understanding of the end user context, to plan, coordinate and manage effectively the implementation and execution of HR solutions.
• Demonstrate understanding of HR operations impact on the broader organisational context. Proactively identifies opportunities for HR operational improvement and creates work plans to implement changes.

4Ps CORE ORGANISATIONAL CAPABILITIES

Purpose

• Help teammates articulate WFP’s Strategic Objectives.
• Suggest potential improvements to team’s work processes to supervisor.
• Explain the impact of WFP activities in beneficiary communities to teammates.
• Articulate how own unit’s responsibilities will serve WFP’s mission.

People

• Train junior teammates on new skills and capabilities.
• Seek opportunities to engage and work with people from different backgrounds and promotes diversity, inclusion and gender equality.
• Serve as a peer coach for colleagues in same area of work.
• Track progress toward goals and shares this information on a regular basis with supervisor.

Partnership

• Suggest opportunities for partnering with other units to supervisor.
• Identify opportunities to work with colleagues and partners in the field towards common goals.
• Develop an understanding of the value of WFP’s teams and external partners in fulfilling team’s goals and objectives.
• Align own activities with supervisor’s priorities to fulfil internal and external partner needs.

Performance

• Explore ways to consistently be more efficient and accurate in own areas of work and share new methods of work with colleagues.
• Focus on getting results and track trends in completion rates for own tasks to identify opportunities for efficiency.
• Take responsibility for own tasks and notify supervisor as soon as possible of potential delays in meeting deadlines or commitments
• Independently decide what action to take when faced with critical choices in the workplace or in dangerous situations in the field.

TERMS AND CONDITIONS

Job Title: HR Assistant Type & Level of Contract: Service Contract / Level 5 Duration & Start Date: 12 months (renewable) - Starting ASAP Unit/Division: HR Duty Station(City, Country): Regional Bureau in Cairo (RBC), Egypt Reports To: HR Officer or Associate

DEADLINE FOR APPLICATIONS

Interested candidates are invited to submit their application no later than Tuesday, 22 December 2020.

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WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.