Human Resources Assistant SC5, WFP Regional Office in Cairo

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WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

TERMS AND CONDITIONS

JOB TITLE: Human Resources Assistant

TYPE & LEVEL OF CONTRACT: Service Contract SC5

UNIT/DIVISION: Human Resources Unit, Regional Bureau Cairo (RBC)

DUTY STATION: (City, Country): Cairo, Egypt

REPORT TO: HR Officer

DURATION: Six months, renewable

NOTE: This recruitment will be used to fill other same level positions on Special Services Agreement in Regional Office and Egypt Country Office.

ABOUT WFP

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

WFP’s Regional Bureau for the Middle East and Northern Africa (RBC), based in Cairo, Egypt, provides strategic guidance, policy/technical support and direction to WFP operations and activities in 16 countries: Algeria, Armenia, Egypt, Iran, Iraq, Jordan, Lebanon, Libya, Morocco, Moldova, State of Palestine, Syria, Tunisia, Turkey, Ukraine, and Yemen. These country offices aim to assist roughly one-third of all of WFP’s beneficiaries (approx. 30 million) in some of the most critical humanitarian emergencies of our time. RBC is also active in the ‘Changing Lives’ side of WFP’s mandate, helping national governments and local communities improve nutrition, livelihoods, school feeding, social protection, climate and disaster risk reduction and other programmes that build resilience and support development.

WHY WORK AT WFP?

SAVING & CHANGING LIVES ❤ Make a difference the world will notice. We are driven by our mission to fight world hunger and feed people’s dreams of a brighter future.

GLOBAL COMMUNITY 🌍 Build bridges that unite people across the world. Being part of a global, diverse and multicultural community like WFP, will continuously expose you to new ideas and perspectives. How we deliver our mission in deep respect for personal and cultural differences and close collaboration between every member of our global team, will certainly enrich your experience and knowledge on so many levels.

UNLIMITED POSSIBILITIES 💡 Unlock possibilities you never thought you'd find. WFP goes anywhere it is needed and does whatever it takes to get the job done.

LIFE-CHANGING EXPERIENCE ⭐ Reach beyond yourself and discover your true potential. WFP offers the kind of life-changing experiences you’re unlikely find in many other organizations.

Join us to make a difference Watch this video to know more about us!! Link: https://www.youtube.com/watch?v=3mzGbaRAhz8&feature=youtu.be

KEY ACCOUNTABILITIES (not all-inclusive)

1. Provide assistance on general HR queries and follow up actions, to ensure consistent and high-quality HR services are delivered to clients across the region.
2. Liaise with other internal units/offices on HR related matters, i.e., payroll, contracts, etc. and provide necessary information to enable timely HR services.
3. Extract and compile HR data on staff recruitment and selection, contractual conditions, entitlements, performance and training requirements, to support analysis and reporting needs.
4. Provide administrative support in various HR activities in the areas of work allocated by the professional officer including on boarding of new staff members in compliance with relevant processes and procedures.
5. Maintain confidential personnel records, HR databases and archives, to ensure data and files are accurately stored and updated in compliance with the established standards.
6. Draft various HR documentation required for the specific area of work (e.g. employment contracts, transfer letters, training-related documents, waivers etc.) ensuring accuracy and meeting established deadlines.
7. Support and review regional recruitment request and coordinate local appointment and promotion committee meetins
8. Use HR management systems for entering and updating a variety of HR data including assistance in monitoring various deadlines (e.g., contract expiration, performance management, etc.), ensuring compliance with the established deadlines and accuracy of HR data.
9. Support staff deployment and related administrative actions including preparation of basic reports, to facilitate efficient HR service enabling WFP to respond quickly to a crisis.
10. Support the capacity building and knowledge sharing bulletin board for the region.
11. Any other duties as required

STANDARD MINIMUM QUALIFICATIONS

Education:

Completion of secondary school education, preferably supplemented by a university degree in HR, Business, Management or other related field.

Work Experience:

At least four or more years of work experience in HR operations and/or HR administrative support.

Knowledge & Skills:

• Has conducted specific HR services activities such as payroll administration and timekeeping.
• Has provided briefing to new recruits as part of the onboarding process.
• Knowledge of standardized business support work routines and methods.
• Knowledge of standard office software packages, e.g. Microsoft Office.
• Ability to work to deadlines and follow clear instructions.
• Uses tact and courtesy to give and receive information with a variety of individuals.

Languages:

Fluency in spoken and written English and Arabic.

DEADLINE FOR APPLICATIONS

Interested candidates are invited to submit their application no later than Sunday, 04 September 2022 (11:59 PM Cairo Time).

COMPENSATION AND BENEFITS

WFP offers a competitive compensation package including:

• Attractive salary in accordance with industry standards
• Medical coverage for staff and eligible dependents
• Variety of leave entitlements, including but not limited to 24 days annual leaves per year, maternity/paternity leave, and special leave arrangements.

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All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.