Human Resources Assistant G5

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WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

ABOUT WFP

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

ORGANIZATIONAL CONTEXT

These jobs are found in Country Offices (COs), Regional Bureaux (RBs) and Headquarters (HQ). The job holders report to an HR Officer or the designate. At this level job holders are expected to take responsibility for the completion of a full range of HR activities requiring some interpretation of standard guidelines and practices. Job holders are able to recommend a course of action within their area of expertise and may provide guidance to other staff.

JOB PURPOSE

To perform a range of HR tasks to support accurate implementation of WFP policies and procedures and facilitate the effective functioning of a client-focused and strategy-oriented HR services.

STANDARD MINIMUM QUALIFICATIONS

Education: University degree in Human Resources, Business Administration, Organizational Psychology or a relevant field, with additional years of work experience or trainings/courses. Experience: Five or more years of progressively responsible support work experience in general administrative work, including at least two years in human resources or other related field. Knowledge & Skills:

• Good communication skills and basic understanding of HR principles and their application in order to respond to and resolve general HR queries. • Ability to develop and maintain relationships with a wide range of individuals in order to provide a high quality support service. • Ability to collate and compile relevant data from a variety of sources in order to produce periodic reports for supervisor(s). • Ability to monitor and record personnel files and documentation in an organised manner and in line with compliance standards.

Languages: Spanish and English (intermediate level)

KEY ACCOUNTABILITIES (not all-inclusive)

1. Provide assistance on general HR queries and follow up actions, to ensure consistent and high quality HR services are delivered to clients.
2. Provide guidance and on-the-job training to other staff, to support their development and increased knowledge of HR systems and procedures required to perform their duties.
3. Liaise with other internal units/offices on HR related matters, i.e. payroll, contracts, etc. and provide necessary information in order to enable timely HR services.
4. Provide administrative support in various HR activities in the areas of work allocated by the HR officer including implementation of People Policy initiatives.
5. Maintain confidential personnel records, HR databases and archives, to ensure data and files are accurately stored and updated in compliance with the established standards.
6. Draft various HR documentation required for the specific area of work (e.g. employment contracts, transfer letters, training-related documents, etc.) ensuring accuracy and meeting established deadlines.
7. Others required by the supervisor.

LEADERSHIP FRAMEWORK

Leads by example with integrity

Upholds WFP values, principles and standards:

Demonstrates the WFP values,principles and standards.

Respects others and values diversity:

Values diversity using respectful and inclusive language.

Stays focused and calm under pressure:

Stays focused and calm when under pressure.

Demonstrates humility and a willingness to learn:

Shows humility and a willingness to learn and share knowledge, seeking and acting on feedback, and taking up opportunities to develop.

Drives Results and delivers on commitments.

Delivers results for maximum impact:

is accountable for the delivery of results.

Delegates appropiately:

Seeks guidance and support where needed.

Adapts readily to change:

Adapts readily to change adjusting work as needed.

Fosters inclusive and collaborative teamwork

Is inclusive and collaborative:

Promotes teamwork by sharing ideas and openly raising issues.

Gives timely and constructive feedback:

Gives timely and constructive feedback to others.

Builds and shares new perspectives:

Listens attentively to others and shares views.

Applies strategic thinking

Communicates and fulfills WFP´s vision:

Embraces WFP´s vision and how it impacts their role

Embraces curiosity and new ways of doing things:

Shows curiosity and implements new ways of doing things when relevant.

Analyzes and evaluates data:

Gathers data and shares knowledge to inform team activities.

Considers the impact of decisions:

Asks questions to understand the impact of decisions for their objectives.

Builds and maintain sustainable partnerships

Builds partnerships:

Acts professionally with external partners.

Collaborates to deliver common objectives:

Works together with partners to deliver common goals.

OTHER SPECIFIC JOB REQUIREMENTS

• Negotiating skills, enthusiasm, and a high service orientation.
• Strong ability to maintain confidentiality in all dealings.
• Self-driven and very strong organizational and planning skills.
• Collaborative spirit, able to partner with a wide range of people at all levels and across different cultures and to act with credibility and diplomacy.

TERMS AND CONDITIONS

Position: Human Resources Assistant

Number of openings: 1

Based in: Caracas, Venezuela

Type of Contract: Fixed Term

Level: GS-5

Duration: 12 months.

This position is open only to Venezuelan citizens.

You can consult the UN Salary Scale for Venezuela page for your reference.

Fixed-Term appointments are for a continuous period of one year or more and shall have a specified expiration date. The initial appointment is subject to a probationary period of one year.

DEADLINE FOR APPLICATIONS

Closing date: 04 August 2023

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WFP has a zero-tolerance approach to conduct such as fraud, sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to WFP’s standards of conduct and will therefore undergo rigorous background verification internally or through third parties. Selected candidates will also be required to provide additional information as part of the verification exercise. Misrepresentation of information provided during the recruitment process may lead to disqualification or termination of employment

WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.