Human Resources Assistant "B"- Fixed Term- Field Office Jerusalem - For Internal and External candidates- Grade

Contract

This is a RLG-09 contract. This kind of contract is known as Relocation Grant. More about RLG-09 contracts.

Org. Setting and Reporting The incumbent of this post may be located in any of the sections of the two divisions of the Field Human Resources Department namely the HR Services and the HR Career Management, allowing flexibility in rotation of incumbents in the different sections of HR Department.

Responsibilities In accordance with Agency policy and procedures, the incumbent: (A) Checks various human resources records, forms and tables for accuracy and initiates corrective action, as required; maintains and updates such records and other files and follows up, as necessary, and reviews documents and certificates as related to his/her section; (B) Drafts routine correspondences, Personnel Action Forms and other forms; collects and compiles information from files and prepares or assists in preparing and updating routine statistical and other periodic reports related to the functions of the relevant division/section; (C) Maintains Temporary Assistance and Casual employees’ files and periodic evaluation reports for staff in his/her own section; (D) Receives, registers and distributes incoming mail and dispatches outgoing mail; attends to the reproduction, collation and stapling of various documents and materials; (E) Enters data on Human Resources Management (HRM) and Payroll System; (F) Relieve his/her counterpart(s) in other divisions/sections; (G) Performs such other duties as may be assigned.

Competencies You will also need to demonstrate the following competencies: (i) Demonstrated computer skills; good knowledge of databases, spreadsheets and other applications used by the Agency; (ii) Basic drafting skills in English; (iii) Good work organizing skills; (iv) Ability to work under tight deadlines and manage competing priorities; (v) Ability to work under pressure; (vi) Good interpersonal skills; (vii) Ability to maintain confidentiality.

Education (i) Successful completion of full secondary education; (ii) Two year post secondary diploma in business and office practice or any other related discipline.

Work Experience At least three years of relevant experience in administrative or clerical work.

Languages Good command of spoken and written English and Arabic.

Assessment Written assessment followed by competency based interview

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UNRWA is committed to achieving gender parity at all levels of staffing under the current UN-wide gender agenda and strongly encourages applications from qualified women. UNRWA welcomes applications from qualified candidates with disabilities.

* Conditions of service -Type of Contract: Fixed Term Appointment - Duration of Contract: 3 years including 1 year probation period, with the possibility of further extension, subject to the availability of funds, satisfactory performance and continuing need.

Monthly basic salary USD959.80, payable in JD at UN monthly exchange rate, plus an allowance of 1000NIS payable in JD at UNRWA rate.

Other benefits include: •Provident Fund contribution (15.2% of basic salary paid by the Agency). •Dependency allowances (if applicable). •30 days of annual leave. •Compulsory medical insurance.

* DESIRABLE QUALIFICATIONS Knowledge of UNRWA’s Staff Rules and Regulation.

**ADDITIONAL INFORMATION Willingness to work beyond working hours.

* Equivalency: When the minimum requirements are not fully met, the Director of Human Resources may exceptionally substitute part of the unmet requirements with a combination of relevant academic qualifications and progressive relevant work experience. NB: Work experience alone or formal qualifications with no relevant work experience are not considered an acceptable combination.

For guidance on how to prepare for competency-based interviews: https://careers.un.org/lbw/home.aspx?viewtype=AYI

*Important information 1-This vacancy notice is open to internal and external candidates. Only candidates residing in West Bank or Jerusalem with authorization to work in the duty station at the time of application are eligible to apply. The Agency will not assume responsibility or accountability to support or facilitate the issuance of work permit in West Bank/ Jerusalem, and without a valid work permit, the appointment may be rescinded. 2- A roster may be created from the selection exercise, and successful candidates may become eligible for appointment to the same post or a similar post. 3-Please ensure that the e-mail address and mobile phone number that you have written in your Personal History Form are accurate and active. Your status in relation to the vacancy will be communicated to you via email listed on your Personal History Form, as we will no longer be using telephone calls. 4-It is the responsibility of the candidate to provide full, accurate and up to date information in his/her application form. Any missing and/or misleading data may lead to candidate disqualification. 5-Applicants have to complete the Personal History Profile (PHP) in inspira in order to be considered. The PHP should be completed with full relevant work experience under the experience tabs as per the requirements in the Job Opening, in order to be considered. All university degrees must also be stated, if applicable. Please also insure to include your current grade level, where applicable. UNRWA is a United Nations organization whose staff are expected to uphold the highest standards of integrity, neutrality and impartiality. This includes respect for and commitment to human rights, diversity, and non-violent means of dealing with all kinds of conflict. UNRWA staff are expected to uphold these values at all times, both at work and outside. Only persons who fully and unconditionally commit to these values should consider applying for UNRWA jobs. UNRWA is a non-smoking work environment. The Agency reserves the right not to make an appointment, to make an appointment at a lower grade, or to make an appointment with a modified job description. On appointment, all individuals will be asked to sign a self-attestation, confirming that they have not committed, been convicted of, or prosecuted for, any criminal offence and that they have not been involved, by act or omission, in the commission of any violation of international human rights law or international humanitarian law. UNRWA, the largest United Nations operation in the Middle East with over 30,000 staff working across five areas of operation, is looking for professionals like you. UNRWA's human development goals UNRWA is funded almost entirely by voluntary contributions from UN member states, regional bodies, business foundations and individual contributions. The mission of UNRWA is to help Palestine refugees achieve their full potential in human development under the difficult circumstances in which they live How can you make a difference? You will be joining a team of around 4,000 staff in the West Bank Field Office working to foster the human development of some 800,000 registered Palestine refugees.

For more details on UNRWA, please visit: https://www.unrwa.org/

United Nations Considerations Staff members are subject to the authority of the Commissioner-General of UNRWA and to assignment by him or her.

UNRWA is committed to achieving gender parity at all levels of staffing under the current UN-wide gender agenda and strongly encourages applications from qualified applicants from under-represented groups.

At UNRWA, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. UNRWA is committed to creating a diverse and inclusive environment of mutual respect. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application.

UNRWA Considerations UNRWA staff are expected to uphold the highest standards of efficiency, competence, neutrality, impartiality and integrity. This includes respect for and commitment to human rights, diversity and non-violent means of dealing with all kinds of conflict. Only persons who fully and unconditionally commit to these values should consider applying for UNRWA jobs. Candidates will not be considered for employment with UNRWA if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. The Agency may disqualify applicants who have separated for reason of misconduct, who left a UN Agency while misconduct processes were pending, or who appear on the UN Sanctions List. UNRWA is a non-smoking work environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.