HUMAN RESOURCES ASSISTANT (50% part-time)

Contract

This is a G-5 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 5 years of experience, depending on education. More about G-5 contracts.

Org. Setting and Reporting

This vacancy is available for 50% part-time employment. The incumbent works under the direct supervision of the Associate Administrative and Human Resources Officer and the overall guidance of the Head of the Administrative and Personnel Division. S/he performs human resources administration functions, including those related to recruitment and selection, payroll, entitlements and benefits, administration of consultants and individual contractors, maintenance of personnel files, responding to staff queries, and other related human resources functions.

Responsibilities

Recruitment and placement

• Monitors job openings, processes applications, and arranges for written assessments and interviews.
• Initiates and follows up on reference checks and academic verifications and ensures the completion of the pre-recruitment formalities, calculating salaries and related benefits, and preparing and dispatching letters of appointment and statements of emoluments.

Administration of Staff Contracts and Benefits & Entitlements:

• Reviews and approves time and attendance requests (maternity leave, paternity leave, certifies sick leave, special leave without pay (SLWOP), etc.
• Reviews and approves staff travel entitlements for home leave, family visit, and education grant travel.
• Processes requests for salary advances, rental subsidies, dependency allowances, and other payroll-related entitlements.
• Ensures banking details for all staff members and non-staff personnel are updated in Umoja.
• Monitors contract expiration dates and processes requests and actions for contract extensions.
• Maintains HR data in Umoja, paying attention to the accuracy of personal data, family status, dependency information, organizational assignment, addresses, absence quotas, time, and attendance records, etc.
• Replies to queries from staff on payroll, entitlements, and other relevant HR related issues, and keeps them informed on progress.
• Assists with onboarding and separation processes and entitlements as required.
• Assists in reviewing and submitting documentation to the Pension fund or to the medical insurance company, as required.

Consultant and Individual Contractor Administration

• Assists in the recruitment and selection of consultants and individual contractors, reviews and processes shopping carts for consultants and individual contractors, and processes or amends purchase orders/contracts for consultants and individual contractors.

Other HR administration duties

• Maintains HR related automated systems and applications including automated databases containing HR related statistics and prepares periodic reports.
• Undertakes research on a range of HR related issues and assists in the preparation of notes/reports.
• Provides general office support services; processes, drafts, edits, proofreads and finalizes for signature/approval a variety of correspondence and other communications;
• Sets up and maintains personnel files/records (electronic and paper);
• Prepares written response to queries concerning HR related matters.
• Assists with visualizations and updating information material such as web pages or brochures.
• Performs other related duties as required.

Competencies

• Professionalism: Has knowledge of human resources policies, procedures and practices and ability to interpret and apply them in an organizational setting; demonstrates use of initiative and makes appropriate linkages in work requirements and anticipates next steps; shows pride in work and in achievements; demonstrates professional competence and mastery of subject-matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.

• Planning and organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

• Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

• Technological awareness: Keeps abreast of available technology; understands applicability and limitation of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology.

• Client orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

Education

• High school diploma or equivalent is required.
• University Degree in Human Resources Management, Business Administration, Public Administration, or related area is an asset.
• Coursework/training in human resources are highly desirable.
• Very good computer skills are considered an added advantage.

Job - Specific Qualification

Not available.

Work Experience

• A minimum of five (5) years of progressively responsible experience in human resources management, administrative services or related area is required.

  • Experience in Human Resources context within the UN Common System or other comparable international organization is desirable.

  • Experience with using Enterprise Resource planning such as Umoja for the administration of staff benefits and entitlements is desirable.

Languages

English and French are the official languages of the Court. For this post, excellent command of either English or French, and working knowledge of the other language is required.

Assessment

The assessment of qualified candidates may include a written test and interviews.

Special Notice

The post is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules.

Remuneration: Depending on professional background, experience and family situation, a competitive compensation and benefits package is offered.

AS AN EQUAL OPPORTUNITY EMPLOYER, THE COURT ENCOURAGES ALL QUALIFIED INDIVIDUALS, IRRESPECTIVE OF GENDER, NATIONALITY, RELIGION, ETHNIC ORIGIN OR DISABILITY, TO APPLY.

The selected candidate may be subject to security clearance, including verification of the information provided and a criminal record check. All candidates should be prepared to submit an electronic copy of their passport and all diplomas listed on their profile when requested.

The Registrar reserves the right not to appoint any candidate to the post, or to appoint one at a lower level or on the basis of a modified job description. Applications that are found by the Court to meet the above criteria may be added to a reserve list in case a similar vacancy arises in the future.

United Nations Considerations

In accordance with the ICJ Staff Regulations and Rules, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity.

Candidates will not be considered for employment with ICJ if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts.

Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Applicants are urged to carefully follow all instructions available in the online recruitment platform, Inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on "Manuals" hyper-link on the upper right side of the Inspira account-holder homepage.

The evaluation of applicants will be conducted based on the information submitted in the application according to the evaluation criteria of the job opening and the applicable Staff Regulations and Rules, administrative issuances, and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in Inspira to be considered for the current job opening. No amendment, addition, deletion, revision, or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised in Inspira will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

ICJ does NOT charge any fees or request money from candidates at any stage of the recruitment process, nor does it concern itself with bank account details of applicants. Requests of this nature allegedly made on behalf of ICJ are fraudulent and should be disregarded.