Human Resources Assistant

Organizational Setting

FAO Partnership and Liaison Office in Azerbaijan.

Reporting Lines

Assistant FAO Representative in Azerbaijan (AFAOR)

Technical Focus

The Human Resources Assistant coordinates and performs the full range of human resources support functions. He /she ensures quality, transparency and consistency of data and processes within his/her area of responsibility and contributes to the smooth functioning of human resources operations.

Tasks and responsibilities

• Review, answer and follow-up on enquiries and claims regarding human resources matters;
• Assemble and review supporting documentation for processing various human resources actions relating to recruitment;
• Support the recruitment cycle: advertisement of VA, screening, reporting, organizing interviews, writing selection reports, contacting successful and unsuccessful candidates.
• Follow up new starters Mandatory training enrolment and assist with GRMS Account activation;
• Assist in initiating of HR actions (ePPR , attendance/OTL);
• Maintain personnel and/or position management files for staff, ensuring all documentation is complete; maintain and update confidential information and documents, and ensure relevant documents are kept in their respective files;
• Assist in ensuring timely completion recruitment, selections, contracting matters, in line with approved HR plans;
• Filing and keeping up to date records of all HR related incoming and outgoing correspondence, ensure confidentiality;
• Prepare contracts, form and letters on standard HR actions and draft correspondence on a variety of NSHR related matters;
• Perform other duties as required.

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements

• University degree of human resources or a relevant educational background in a field related to business management, or/and in other social sciences
• At least 1 years of relevant experience in HR and Administration
• Working knowledge of English (Level C) and Azerbaijani
• National of Azerbaijan or legal resident in the country with a regular work permit.

FAO Core Competencies

• Results Focus
• Teamwork
• Communication
• Building Effective Relationships
• Knowledge Sharing and Continuous Improvement

Technical/Functional Skills

• Ability to collaboratively work as a member of a diverse team
• Consistently approaches work with energy and a positive, constructive attitude
• Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks
• Initiative and ability to plan and organize work, set priorities and meet deadlines