HR Assistant

Organizational Setting

FAO Partnership and Liaison Office in Azerbaijan.

Reporting Lines

Ms. Narmin Rahimli, HR Support Specialist

Technical Focus

Under the overall supervision FAO Representative (FAOR) in Azerbaijan, and under the direct supervision of HR support specialist, the incumbent will be responsible to perform the following tasks:

Tasks and responsibilities

• Review, answer and follow-up on enquiries and claims regarding human resources issues related to recruitment/extensions, onboarding, terminations and etc.; matters related to recruitment/extensions, etc; • Assemble and review supporting documentation for processing various human resources actions related to recruitment; • Send VA for issuance and run report from TALEO, once deadline finished; • Proceed with interview arrangement as per request received, communicate with the shortlisted candidates, panel members and provide all interview details including invitations, Taleo details; • Follow up new starters Mandatory training enrolment and assist with GRMS Account activation; • Assist in initiating of HR actions (ePPR, attendance/OTL); • Maintain personnel and/or position management files for staff, ensuring all documentation is complete; maintain and update confidential information and documents, and ensure relevant documents are kept in their respective files; • Assist in ensuring timely completion recruitment, selections, contracting matters, in line with approved HR plans; • File and keep up to date records of all HR related incoming and outgoing correspondence, ensure confidentiality; • Prepare contracts, form and letters on standard HR actions and draft correspondence on a variety of NSHR related matters; • Perform other duties as required.

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements

• University degree or an equivalent internationally recognized certification in a field related to business management, human resources or/and in other social sciences; • At least 1 years of relevant experience in HR and administration. Familiarity with related processes in international organizations is an asset; • Working knowledge of English (Level C) and Azerbaijani; • National of Azerbaijan or resident in the country with a regular work permit.

FAO Core Competencies • Results Focus • Teamwork • Communication • Building Effective Relationships • Knowledge Sharing and Continuous Improvement

Technical Focus • Ability to collaboratively work as a member of a diverse team; • Consistently approaches work with energy and a positive, constructive attitude; • Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks; • Demonstrates good knowledge of information technology and applies it in work assignments; • Initiative and ability to plan and organize work, set priorities and meet deadlines; • Flexibility in undertaking new and additional assignments; • Demonstrates strong oral and written communication skills and applies them in the work.