Human Resources Assistant

Volunteering Admin Human Resources Finance & Economy

Overview

Support recruitment and client services in HR.

You have:

• Previous experience in admin related issues, or HR Management, would be an asset.
• Ability to handle sensitive information discreetly.
• Demonstrated communication skills in a professional environment.
• Capacity to support recruitment processes efficiently.
• Familiarity with HR software systems is a plus.
• Engagement in teamwork and collaborative processes.

Contract

This is a UNV National Specialist contract. This kind of contract is known as National UN Volunteer. It is normally only for nationals. More about UNV National Specialist contracts.

The Office of Human Resource and Training Section (HRTS) is responsible for International and National Staff client support, including advisory roles, recruitment of International and National Staff, post management. The Office also includes: a) The Travel Unit, which assist UN Personnel in travel formalities; b) The Training Unit, which accompany UN Personnel in their learning development.

The incumbent will be based and support the International Client Support and National Recruitment Team. In addition the incumbent will backstop the front office of the HRO.

Under the supervision of the Head of the International Client Support and National Recruitment Team, the National UN Volunteer will undertake the following tasks:

National Staff Recruitment:

Support the review process of all the applications received by the Office;
Prepare all the supporting documents for conducting interviews;
Assist as a note-taker during interview processes;
Ensure that the files related to recruitments are completed.

International Client Support:

Review documents submitted by Staff Members in consultation with the Head of the Team;
Prepare letter of attestations as requested by Staff.

Under the supervision of the Chief HR, the National UN Volunteer will undertake the following tasks:

    Responsible for recruitment of international and national staff from assigned Sections;
    Responsible for client support for international and national staff from assigned Sections;;
Replace, when needed, the HR Assistant in the front office of the CHRO.

I-NEED (Software to track tasks assigned within HR Office):

    Assist the HR Section in the implementation of I-NEED, supporting the monitoring and follow up on 
    assigned tasks;
Act as a focal point for I-NEED when the HR Admin Officer is absent

Accountability; Client Orientation; Communication; Professionalism; Respect for Diversity; Working in Teams.

Previous experience in admin related issues, or HR Management, would be an asset.

The contract lasts for the period indicated above with possibility of extensions subject to availability of funding, operational necessity and satisfactory performance. However, there is no expectation of renewal of the assignment.

Travel to duty station (if applicable) and a Settling-In-Grant will be provided in the event the duty station is not within commuting distance from the place of recruitment. The applicable Volunteer Living Allowance is provided monthly to cover housing, utilities and normal cost of living expenses. Life, health and permanent disability insurance are included ) and final repatriation (if applicable).

Furthermore, in non-family duty stations that belong to hardship categories D or E, as classified by the ICSC, a Well-Being Differential (WBD) on a monthly basis will be provided.

For UN Volunteer entitlements, kindly refer to the link: https://vmam.unv.org/calculator/entitlements

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Potential interview questions

Added 3 years ago - Updated 1 year ago - Source: unv.org