Human Resources Assistant

Contract

This is a G-5 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 5 years of experience, depending on education. More about G-5 contracts.

Org. Setting and Reporting The objective of this Convention is to combat desertification and mitigate the effects of drought in countries experiencing serious drought and/or desertification, particularly in Africa, through effective action at all levels, supported by international cooperation and partnership arrangements, in the framework of an integrated approach which is consistent with Agenda 21, with a view to contributing to the achievement of sustainable development in affected areas. The functions of the secretariat are, among others, to make arrangements for sessions of the Conference of the Parties (COP) and its subsidiary bodies. In addition, the secretariat also provides assistance to Parties in implementing the Convention.

This post is located at the UNCCD secretariat duty station in Bonn, Germany.

Responsibilities Under the direct supervision of the Snr. Human Resources Associate and overall supervision of Chief, Administration Services, the the incumbent will perform the following duties:

Recruitment and placement - Assists hiring managers and project officers in the recruitment of staff and of consultants/individual contractors (C/IC), in line with respective administrative guidelines, and as per UNCCD established roles, including as applicable by reviewing and building the job opening, verifying eligibility of applicants and ensuring recruitment is viable for the candidate(s) proposed for selection. - Prepares and maintains case files in a timely and orderly manner for selected staff, prospected consultants/individual contractors and of C/IC contracts, records information for statistical purposes. - Assists in the administration of written tests and other type of candidates' assessments. - Liaises with partners, including with Finance/Payment Offices for availability of funds and to ensure the completion of the pre-recruitment formalities, coordinates with Snr. HR Associate on onboarding formalities as needed. - Reviews requests for C/IC payments and liaises with Finance/Payment Offices for the approval of payments. - Prepares relevant documentation of recruitment and C/IC requests and presents summaries as required for related meetings. - Maintains job opening files and tracks status of job openings. - Coordinates with relevant colleagues and selected candidates on travel arrangements, visa matters and shipment of personal effects.

Classification

• Assists in reviewing and processing requests for classification.
• Provides advice and answers general queries on classification procedures and processes.

General - Provides general office support services; drafts and/or processes a variety of correspondence and other communications. - Monitor HR Action requests and other correspondence on staff movements, filling of vacancies, changes in post funding, changes in functions of incumbents and update post/job data in the electronic databases and respective classification records. - Undertakes research on a range of HR related issues and assists in the preparation of notes/reports. - Assists in the preparation of necessary documentation for distribution to various offices, departments and overseas offices. - Act as back-up for colleagues in the team. - Perform any other job-related activity required to achieve the goals and objectives of the Secretariat and its programmes.

Competencies Professionalism: Knowledge of human resources policies, procedures and practices and ability to apply them in an organizational setting. Ability to use initiative and make appropriate linkage in work requirements and anticipate next steps. Uses analytical skills to assist in organizing, managing, and disseminating of information with attention to detail. Assists with analysis, modeling and interpretation of data in support of decision-making. Writes queries, assists with report drafting and assembles findings for presentations. Advanced knowledge in MS Excel, including data analysis using pivot tables. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Planning and Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Client Orientation: Considers all those to whom services are provided to be "clients" and seeks to see things from clients' point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients' needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

Education High school diploma or equivalent is required.

Work Experience A minimum of five years of experience in human resources management, administrative services or related area is required.

Out of these, two (2) years in human resources within the UN Common System or other international organization is desirable.

Experience with human resources ERP systems and recruitment platforms required.

Experience in working with MS Excel creating pivot tables and charts using worksheet data and external resources is desirable.

Experience in contract administration for consultants and individual contractors is desirable.

Languages For this position, fluency in English language is required. Knowledge of another UN official language would be an advantage.

Assessment Evaluation of qualified candidates may include an assessment exercise which will be followed by competency-based interview.

Special Notice Appointment against this post is for an initial period of one year and may be subject to extension.

This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules. All staff in the General Service and related categories shall be recruited in the country or within commuting distance of each office, irrespective of their nationality and of the length of time they may have been in the country. A staff member subject to local recruitment shall not be eligible for the allowances or benefits exclusively applicable to international recruitment.

External candidates will be considered only when no suitable candidate from the duty station is identified. The candidate is responsible for any travel expenses incurred in order to take up the appointment.

United Nations Considerations According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.