Human Resources Advisor, Employment Management

Contract

This is a P-4 contract. This kind of contract is known as Professional and Director staff. It is normally internationally recruited only. It's a staff contract. It usually requires 7 years of experience, depending on education.

Salary

The salary for this job should be between 154,831 USD and 199,622 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

OBJECTIVE OF THE OFFICE/DEPARTMENT

This requisition is for employment at the Pan American Health Organization (PAHO)/Regional Office of the World Health Organization (WHO)

The Department of Human Resources Management (HRM) supports PAHO’s mission of working in and with countries towards the improvement of health and quality of life in the countries of the Americas through strategic, innovative and variable human resources practices, policies, programs and services to attract, engage and retain highly qualified, talented staff committed to excellence, mutual respect and trust.

DESCRIPTION OF DUTIES

Under the direct supervision of the Director, Human Resources Management (HRM), and the general supervision of the Director of Administration (AM), the incumbent is responsible for, but not necessarily limited to, the following assigned duties:

1. Talent Acquisition

2. Develop and implement comprehensive talent acquisition strategies for fixed and short-term positions; analyze the Organization’s workforce trends, assessing needs and developing short- and long-range workforce plans;

3. Establish strong cross-functional relationships and partnerships with technical entities to understand workforce requirements in terms of headcount and skills required for current and future needs;
4. Advise and manage recruitment and selection processes for senior level positions; review applications, participate in selection panels, and liaise with executive search firms, specifically for managerial and executive roles;
5. Interpret and apply the staff rules and regulations and provisions, and policy decisions pertaining to employment management; provide guidance on policies relating to recruitment, placement and appointments;
6. Research best practices and develop HR metrics to support operations and communicate progress in recruitment processes;
7. Oversee the work of the Recruitment Team; provide leadership, guidance and monitoring of supervised staff by setting clear work objectives, ensuring timely and effective use of performance reviews and feedback mechanisms, engaging in regular communications, and solving interpersonal or technical conflicts; determine their work objectives and work distribution; establish effective methods for processing work assignments;
8. Manage and leverage corporate online recruiting system; oversee system updates; manage all related recruitment and selection vendors;
9. Manage the staff hiring process, ensuring the timely notification of selection to candidates and issuance of employment contracts which accurately reflect the individual’s benefits and entitlements;
10. Represent PAHO in WHO and UN global communities for employment related matters.

II. Classification:

10. Develop and implement streamlined job classification processes and procedures, maximizing the use of automated processes, and ensuring the availability of up-to-date staffing information;
11. Oversee the work of the Classification Team, providing guidance and oversight regarding the various classification plans used by the Organization for determining the proper categorization, organization and job structure, and grade of all staff positions, temporary appointments and other related contractual arrangements as well as work performed under local contractual agreements in country offices and centers to ensure the application of uniform classification/compensation criteria throughout the Region;
12. Provide management with advice on various alternatives, and on post classification activities to assist in identifying, diagnosing and resolving organizational and job structure problems and issues;

13. Represent the Organization in the United Nations Common System regarding classification matters.

14. HR strategic partner:

Serve as a consultant to management in the Organization on all human resources related issues. This includes: provide guidance on workforce planning; act as change agent; assess and anticipate HR-related needs; provide HR policies, guidance and interpretation; analyze HR trends and develop solutions, programs and best practices; maintain an effective level of business literacy about the designated departments and country offices financial position, strategic plans, etc.;

4. Perform other related duties, as assigned.

REQUIRED QUALIFICATIONS

Education****:

Essential: A bachelor’s degree in a discipline related to the functions of the post, and a master's degree in human resources management, public and/or business administration, or other related social science from a recognized university.

In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO, only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. PAHO will also use the databases of the Council for Higher Education Accreditation http://www.chea.org and College Navigator, found on the website of the National Centre for Educational Statistics, https://nces.ed.gov/collegenavigator to support the validation process.

Experience****:

Essential: Nine years of combined national and international experience in the field of human resources with particular experience in recruitment, classification, and posts’ administration. Track record of design and effective implementation of employment management related policies, practices and procedures.

SKILLS****:

PAHO Competencies:

• Overall attitude at work****: Maintains integrity and takes a clear ethical approach and stance; demonstrates commitment to the Organization’s mandate and promotes the values of the Organization in daily work and behavior; is accountable for work carried out in line with own role and responsibilities; is respectful towards, and trusted by, colleagues and counterparts.
• Respecting and promoting individual and cultural differences****: Relate well to diversity in others and capitalize on such diversity - Relates well to diversity in others and capitalizes on such diversity. Treats all people with dignity and respect. Relates well to people with different cultures, gender, orientations, backgrounds and/or positions; examines own behavior to avoid stereotypical responses; considers issues from the perspective of others and values their diversity.
• Teamwork****: Collaborate and cooperate with others - Works collaboratively with team members and counterparts to achieve and build rapport; helps others when asked; accepts joint responsibility for the team’s successes and shortcomings.
• Communication****: Write effectively/Share knowledge - Writes down ideas in a clear, structured, logical and credible way; drafts and supports the development of guidelines, policies and procedures. Shares relevant information openly and ensures that the shared information is understood; considers knowledge sharing as a constructive working method and demonstrates awareness of the Organization.
• Creating an empowering and motivating environment****: Provide direction - Manages individual and group projects and ensures that roles, responsibilities and reporting lines are clearly defined, understood and accepted; delegates work appropriately to achieve best results.
• Producing Results****: Work efficiently and independently/Deliver quality results - Monitors own and others’ work in a systematic and effective way, ensuring required resources and outputs. Aligns projects with Organization’s mission and objectives. Consistently solves own and team’s problems effectively as needed. Proactively engages in projects and initiatives, accepting demanding goals, in line with Organizational Strategies and Program of Work. Demonstrates accountability for work of team and sets an example, while explicitly articulating lessons learnt for own and team’s benefit.
• Ensuring effective use of resources****: Strategize and set clear objectives/Monitor progress and use resources well - Sets specific, measurable, attainable, realistic and timely objectives for own team and/or the Organization; systematically analyses and anticipates priority projects for own team and allocates necessary resources to achieve them; identifies the cross-Organizational resources needed for large- scale projects in line with key Organizational objectives. Anticipates foreseeable changes and adapts own and team’s projects in the face of unforeseen circumstances and/ or challenges; creates measures and criteria to monitor progress of overall projects against key Organizational objectives; creates cost-effective solutions for the Organization.
• Building and promoting partnerships across the Organization and beyond****: Develop networks and partnerships and encourage collaboration - Builds and negotiates strategic partnerships and alliances with a wide range of key stakeholders to ensure Organizational results and success. Creates innovative opportunities for promoting synergies inside and outside the Organization to improve Organizational success.

Technical Expertise:

• In-depth knowledge and understanding of human resources concepts, theories and practices.
• Strong business acumen and the ability to manage change in a resource constrained environment.
• Thorough understanding of the principles and practices of job classification and recruitment processes, as well as of organizational and management concepts.
• Interpretation, application, and/or development/adaptation of policies, principles and practices which address the needs of human resources.
• Ability to manage an organizational unit, provide leadership and guidance and to promote teamwork on the part of the staff.
• Strong professional oral and writing skills, including the development of reports, oral presentations, and technical/persuasive documents for consideration at the highest levels of the Organization.

Languages:

Very good knowledge of English or Spanish with a working knowledge of the other language. Knowledge of French and/or Portuguese would be an asset.

IT Skills:

Demonstrated ability to effectively use a computer and utilize software programs such as Microsoft Office Word, Excel, PowerPoint and Outlook. Other IT skills and knowledge of other software programs such as Visio, Microsoft SharePoint and Project would be an asset.

REMUNERATION

Annual Salary****: (Net of taxes)

USD $75,602.00 post adjustment

Post Adjustment****: 54.1% of the above figure(s). This percentage is to be considered as indicative since variations may occur each month either upwards or downwards due to currency exchange rate fluctuations or inflation.

ADDITIONAL INFORMATION

This vacancy notice may be used to fill other similar positions at the same grade level****.

Any appointment/extension of appointment is subject to PAHO Staff Regulations, Staff Rules and e-Manual.

For information on PAHO please visit: http://www.paho.org

PAHO/WHO is an ethical organization that maintains high standards of integrity and accountability. People joining PAHO are required to maintain these standards both in their professional work and personal activities.

PAHO/WHO also promotes a work environment that is free from harassment, sexual harassment, discrimination, and other types of abusive behavior. PAHO conducts background checks and will not hire anyone who has a substantiated history of abusive conduct.

PAHO/WHO personnel interact frequently with people in the communities we serve. To protect these people, PAHO has zero tolerance for sexual exploitation and abuse. People who commit serious wrongdoing will be terminated and may also face criminal prosecution.

PAHO/WHO is committed to workforce diversity. PAHO/WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.

PAHO/WHO offers an attractive compensation package including an annual net salary and post adjustment, which reflects the cost of living in a particular duty station and exchange rates (subject to mandatory deductions for pension contributions and health insurance). Other benefits include: 30 days annual leave, dependency benefits, pension plan and health insurance scheme. Benefits for internationally recruited staff may include home leave, travel and removal expenses on appointment and separation, education grant for dependent children, assignment grant and rental subsidy.

Candidates appointed to an international post with PAHO are subject to mobility and may be assigned to any activity or duty station of the Organization throughout the world.

All applicants are required to complete an on-line profile to be considered for this post.

Candidates will be contacted only if they are under serious consideration. A written test and/or interview will be held for this post. The post description is the official documentation for organization purposes.