Founded in 1956, The Danish Refugee Council (DRC) is a humanitarian, non-governmental, non-profit organization providing direct assistance to conflict-affected populations – refugees, internally displaced people (IDPs) and host communities – in more than 40 countries around the world. DRC has been implementing emergency response projects in Tanzania since the onset of the Burundi refugee crisis in 2015 in three refugee camps in the Kigoma Region at the border with Burundi. DRC’s integrated projects for refugees, asylum seekers and host communities comprise sectors such as Camp Coordination and Camp Management (CCCM), Protection (CBP, PSN, GBV, CP and Legal), Shelter and infrastructure, and Economic Recovery.

The overal purpose of the role: The objective of this position is to assist with general office tasks and to provide administrative and logistical support to the HR department while gaining valuable experience in the field.

Responsibilities:

Assist in introducing new staff to all respective offices and help new staff familiarize with external environment.
Assist in opening of files for new staff and ensure all other old files contain all relevant documents (updated as per organization’s checklist)
Scan all relevant documents from personal files to be stored in softcopy
Filing all other documents related to HR & Admin including suppliers’ contracts
Assisting HR Officer in receiving and sorting of invoices for payment preparation
Assisting on receiving office supplies and materials (counting and record inventory)
Assist in store keeping to ensure safety of the office supplies and materials
Assist HR Officer on distributing and organizing office supplies and materials
To perform any other lawful duties as and when required by DRC

Experience and competencies:

At least field training experience in HR and Admin roles
Good knowledge in Human Resources & Administration
Verbal and written in English
Ability to work as part of a team

Education: Bachelor Degree in Human Resources Management or Public Administration from a recognized institution.

All DRC roles require the post-holder to master DRC’s core competencies:

Striving for excellence: You focus on reaching results while ensuring an efficient process.
Collaborating: You involve relevant parties and encourage feedback.
Taking the lead: You take ownership and initiative while aiming for innovation.
Communicating: You listen and speak effectively and honestly.
Demonstrating integrity: You act in line with our vision and values.

Providing equal opportunities We are committed to creating an inclusive and positive work environment based on mutual respect for all employees. All applicants are considered for employment without attention to race, age, ability, ethnicity, nationality, religion, gender identity, sexual orientation, marital status, or any other factor. At DRC we celebrate diversity and appreciate our employees for the people they are and their unique skills, backgrounds, and perspectives. We encourage all interested candidates to apply.

DRC strives to attract, motivate and retain qualified national staff within its programs. As such, we strongly encourage national and diaspora candidates to apply for this position. However, candidates should take into consideration that DRC cannot employ, under an international contract, a national of the country in which he or she will be working (in this case, the United Republic of Tanzania)

Promoting high standards : DRC’s capacity to ensure the protection of and assistance to refugees, IDP’s and other persons of concern depends on the ability of our staff to uphold and promote the highest standards of ethical and professional conduct in relation DRC’s values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment. DRC conducts thorough and comprehensive background checks as part of the recruitment process.

Application and CV

Only motivated applications that address the stipulated duties and meet the required qualifications, sent together with a CV, will be considered.

DRC only accepts applications sent via our online-application form on www.drc.ngo under JOB.

Apply now

Potential interview questions

Can you describe a time you helped a colleague with administrative tasks?	This question assesses your teamwork and support skills in an office environment.	Provide a specific example that highlights your role and the positive outcome.
How would you handle a conflict with a team member regarding a shared task?	The interviewer wants to evaluate your conflict resolution skills.	Pro members can see the explanation.
What strategies do you use to stay organized while managing multiple tasks?	Pro members can see the explanation.	Pro members can see the explanation.
How do you ensure accuracy when processing documents?	Pro members can see the explanation.	Pro members can see the explanation.
Can you give an example of how you have contributed to a team project?	Pro members can see the explanation.	Pro members can see the explanation.