Human Resources/Admin Assistant (Afghan National Only)

Job Description

HR Part:

- Responsible for front office operations and activities, this includes the switchboard, receiving/forwarding and registration of letters, mails and pouches. - Responsible for arranging orientation to newly hired employees. - Arrange delivery of mails to external organizations (Kabul) and ensure regularly and systematic check on IRC Box at ACBAR for incoming mails. - Responsible for the office notice boards, positing of information, clearing old information, proper arrangement. - Assisting in posting of job advertisements, receiving and sorting applications. Ensure all applications are organized and cleanly maintained until the closing date of the relevant announcement. - Keeping track of the staff timesheets for IRC Country Program through a clean and systematic way, in which filing transparency should exist. - Tracking the national staff leave records and notifying Kabul based staff of the status of their accrued used and unused annual leave and sick leave days. - Assisting in maintaining personnel files. Ensure all relevant documents are filed for Kabul office. - Assisting in maintaining files for all terminated staff. Ensure that files for all terminated staff from all sites are forwarded to Kabul. - Responsible for keeping update all personnel files. - Responsible for receiving field offices request and processing those requests. - Responsible for updating HRIS database and all other HR related tracking forms. - Carries out other duties as assigned by your supervisor

Admin Part:

- Responsible for stationery stock in the base ensuring stock card is up to date and replenishing in time - To closely work with different departments for their monthly or bi-monthly stationery requests and make PR for SC to procure needed quantity if stationery, printer tonner and relevant - To maintain up to date lease status, and lease agreement of all rental properties and communicate with Kabul administration unit - To ensure in time payment of electricity and other facility bills and records are maintained - To ensure offices cleanliness on cleaners duty roster and kitchen hygiene is well maintained - To ensure proper plumbing, electric wires and other related things are well functional - Manage the accommodation/guesthouse ensure bedsheets, blankets are clean and necessary items are inside. - Coordinate with Security and Kabul for wavier of liability for non IRC guesthouse. Guests without Kabul written permission are not accommodated - Other administrative activities - Managing Mobile card distribution and clearance with finance

Qualifications

- Proven experience in Personnel Management - Excellent English and Dari/Pashtu - Must have computer skills. - Experience in working with international NGOs - Good organizational and reporting skill - Ability to work under pressure. - Prior experience working in a multi-cultural environment is an added advantage. - At least 14th graduate. Bachelor degree is preferable - 2-3 years relevant experience