Human Resource Specialist, Job Classification

Contract

This is a P-3 contract. This kind of contract is known as Professional and Director staff. It is normally internationally recruited only. It's a staff contract. It usually requires 5 years of experience, depending on education.

Salary

The salary for this job should be between 127,053 USD and 166,365 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

OBJECTIVE OF THE OFFICE/DEPARTMENT

This requisition is for employment at the Pan American Health Organization (PAHO)/Regional Office of the World Health Organization (WHO)

The Department of Human Resources Management (HRM) supports PAHO’s mission of working in and with countries towards the improvement of health and quality of life in the countries of the Americas by ensuring consistent application of staff rules and regulations, strategic and innovative human resources practices, programs and services to attract, engage and retain highly qualified, talented staff committed to excellence, mutual respect and trust.

DESCRIPTION OF DUTIES

Under the general supervision of the Director, Human Resources Management (HRM), and the direct supervision of the Human Resources Advisor, Employment Management (HRM/EM), the incumbent is responsible for, but not necessarily limited to, the following assigned duties:

1. Implement and administer the effective and timely processes of job revision and classification for UN positions in the Organization; conduct analyses by applying the International Civil Service Commission (ICSC) classification standards;
2. Ensure position classification accuracy and consistency in interpreting and applying position classification standards, and in reviewing classification issues for program implications;
3. Conduct desk audits and evaluate positions at all levels in the Organization to determine the proper position category and grade, including review of job descriptions; prepare written analyses for reclassification or reprofiling recommendations;
4. Advise managers and staff on the accepted principles and rules in job design, analysis of individual position and organizational structure issues, and job description writing and re-profiling principles;
5. Conduct entity reviews and reprofiling as needed, in accordance with approved HR Plans.
6. Manage the review, updating and preparation of job descriptions ensuring accuracy in terms of technical content; ensure that work complexity is consistent with the established/proposed grading, and in alignment with similar positions in the Organization, and in accordance with the classification standards and job evaluation system; ensure post descriptions properly reflect programmatic needs and alignment with respective organizational entity;
7. Ensure periodic review and update of post descriptions in each entity in accordance with the applicable Staff Rules; provide guidance and support for the re-definition of positions, job design, analysis of individual positions, organizational and programmatic alignment and preparation of job descriptions following re-profiling or restructuring exercises;
8. Conduct position management studies to propose streamlining and operational efficiency measures for complex organizational entities and offices;
9. Collaborate and contribute to the corporate HR planning process; conduct reviews of entities and provide advice to entity managers on positions, in line with organizational guidance; participate as member of HR Planning review team for biennial planning processes;
10. Monitor and control the adequate execution of HR Plans for classification actions in accordance with established timelines, ensuring quality of work and consistency in grading of positions;
11. Ensure efficiency of staffing reviews and organizational structure activities through the development of methodologies and guidelines; provide briefings and training; update and improve the tools available for job description writing;
12. Provide guidance, interpretation and technical support to Country Offices and Centers on matters related to classification of locally recruited assignments/positions; evaluate and make recommendations regarding categorization and grading of positions for non-UN personnel at the national level;
13. Participate as HR counterpart, jointly with other organizational entities, in the analysis and recommendations for organizational design; perform and give advice on job analysis studies including job audits or actions and position description questionnaires, and make recommendations based on analysis of results;
14. Manage the operations of the Classifications unit, ensuring the effective and timely processing of job revision and classification of UN positions, locally recruited staff (CLTs) and other personnel in the Organization; monitor and ensure that all requests for job classifications and reclassification actions, review and updating of post descriptions, management of positions and related tasks are performed accurately and in accordance with established classification standards and pertinent staff rules;
15. Manage staff assigned to the Job Classification team, establishing priorities and objectives, providing guidance, evaluating performance and maintaining a strong team ethic;
16. Perform other related duties, as assigned.

REQUIRED QUALIFICATIONS

Education****:

Essential: A bachelor’s degree in human resources management, industrial relations, business administration, or any other field related to the functions of the post, from a recognized university.

Desirable: A master’s degree in human resources management would be an asset

In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO, only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. PAHO will also use the databases of the Council for Higher Education Accreditation http://www.chea.org and College Navigator, found on the website of the National Centre for Educational Statistics, https://nces.ed.gov/collegenavigator to support the validation process.

Experience****:

Essential: Seven years of combined national and international experience in human resources management with emphasis on the areas of job design and job classification.

Desirable: Experience working with the ICSC job evaluation standards and their application in the UN common system or similar classification standards would be an asset.

SKILLS****:

PAHO Competencies:

• Overall attitude at work: Maintains integrity and takes a clear ethical approach and stance; demonstrates commitment to the Organization’s mandate and promotes the values of the Organization in daily work and behavior; is accountable for work carried out in line with own role and responsibilities; is respectful towards, and trusted by, colleagues and counterparts.
• Teamwork: Collaborate and cooperate with others/Deal effectively with conflict - Creates team spirit; promotes collaboration and open communication in the team; proactively supports others; welcomes team responsibilities and drives team results; promotes knowledge sharing in the team. Proactively identifies conflicts and facilitates their resolution in a respectful manner; tactfully resolves conflicts between or with others and takes action to reduce any possible tension; effectively builds a rapport with individuals and teams, establishing good personal and professional relationships, as well as minimizing risk of potential conflict.
• Respecting and promoting individual and cultural differences: Relate well to diversity in others and capitalize on such diversity - Treats all people with dignity and respect. Relates well to people with different cultures, gender, orientations, backgrounds and/or positions; examines own behavior to avoid stereotypical responses; considers issues from the perspective of others and values their diversity.
• Communication: Express oneself clearly when speaking/Listen/Write effectively/Share knowledge - Foresees communication needs of audience and targets message accordingly. Facilitates open communication; encourages others to share their views openly and takes time to understand and consider their views. Writes down ideas in a clear, structured, logical and credible way; drafts and supports the development of guidelines, policies and procedures. Shares relevant information openly and ensures that the shared information is understood; considers knowledge sharing as a constructive working method and demonstrates awareness of the Organization.
• Producing Results: Work efficiently and independently/Deliver quality results/Take responsibility - Prioritizes work, monitors own progress against objectives and adapts plans as required; communicates adjustments as necessary. Acts proactively and stimulates action as needed; handles problems effectively and constructively. Produces high-quality results and workable solutions that meet clients’ needs. Works independently to produce new results and sets own time lines effectively and efficiently. Shows awareness of own role and clarifies roles of team members in relation to project’s expected results. Makes proposals for improving processes as required and takes responsibility for own work and/or actions, as necessary. Demonstrates positive attitude in working on new projects and initiatives. Demonstrates accountability for own success, as well as for errors; learns from experience.
• Moving forward in a changing environment: Propose change/Adapt to change - Actively supports Organizational change initiatives and demonstrates personal commitment to them, including when faced with new demands; proposes workable solutions to challenging situations. Engages in positive responses to a changing environment and promotes workable solutions to achieve own and team’s results. Welcomes, and actively seeks to apply, new ideas, approaches and working methods and technologies in order to improve own and/or team’s work processes and results; demonstrates commitment to Organizational change initiatives.

Technical Expertise:

• Theoretical and practical knowledge of job classification methods with demonstrated expertise in performing job analysis.
• Knowledge of the principles and practices of the human resources profession, including job design and classification, and organizational development.
• Ability to exercise and apply job classification and evaluation standards combined with sound professional judgment in providing well-informed recommendations regarding complex classification and position management issues.
• Ability to research and analyze complex staffing issues, evaluating varied information and data, either in statistical or narrative form, and to exercise sound judgment within established guidelines.
• Mature judgment, strong technical, analytical and conceptual skills; demonstrated ability to assess, analyze, synthesize and provide recommendations on key administrative issues.
• Strong professional oral and writing skills, including the development of reports, oral presentations, and technical/persuasive documents for consideration at the highest levels of the Organization.

Languages:

Very good knowledge of English or Spanish with a working knowledge of the other language. Knowledge of French and/or Portuguese would be an asset

IT Skills:

Demonstrated ability to effectively use current technology and software, spreadsheets and presentations, as well as Enterprise Resource Planning (ERP) and management information systems. Other IT skills and knowledge of software programs such as Microsoft Excel, Outlook, OneDrive, PowerPoint, Teams, SharePoint, and Word are considered essential.

REMUNERATION

Annual Salary****: (Net of taxes)

USD $64,121.00 post adjustment

Post Adjustment****: 63.5% of the above figure(s). This percentage is to be considered as indicative since variations may occur each month either upwards or downwards due to currency exchange rate fluctuations or inflation.

ADDITIONAL INFORMATION

This vacancy notice may be used to fill other similar positions at the same grade level****.

Any appointment/extension of appointment is subject to PAHO Staff Regulations, Staff Rules and e-Manual.

For information on PAHO please visit: http://www.paho.org

PAHO/WHO is an ethical organization that maintains high standards of integrity and accountability. People joining PAHO are required to maintain these standards both in their professional work and personal activities.

PAHO/WHO also promotes a work environment that is free from harassment, sexual harassment, discrimination, and other types of abusive behavior. PAHO conducts background checks and will not hire anyone who has a substantiated history of abusive conduct.

PAHO/WHO personnel interact frequently with people in the communities we serve. To protect these people, PAHO has zero tolerance for sexual exploitation and abuse. People who commit serious wrongdoing will be terminated and may also face criminal prosecution.

PAHO/WHO is committed to workforce diversity. PAHO/WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.

PAHO/WHO offers an attractive compensation package including an annual net salary and post adjustment, which reflects the cost of living in a particular duty station and exchange rates (subject to mandatory deductions for pension contributions and health insurance). Other benefits include: 30 days annual leave, dependency benefits, pension plan and health insurance scheme. Benefits for internationally recruited staff may include home leave, travel and removal expenses on appointment and separation, education grant for dependent children, assignment grant and rental subsidy.

Candidates appointed to an international post with PAHO are subject to mobility and may be assigned to any activity or duty station of the Organization throughout the world.

All applicants are required to complete an on-line profile to be considered for this post.

Candidates will be contacted only if they are under serious consideration. A written test and/or interview will be held for this post. The post description is the official documentation for organization purposes.