HR Assistant - Tripoli

Job Description

The HR assistant assists the Senior HR Field Officer - North in an effective manner through progressive HR Management (HRM)

The HR Assistant is responsible to promote quantitative aspects of HRM.

She/he is in charge of all administrative issues for national staff in the North Region.

Major Responsibilities:

- Assist the Senior HR field Officer in applying IRC HR policies and procedures. - On boarding of new IRC employee and Service providers, as the HR Assistant will be the first focal point for new joiners. - Raise purchase requests and prepare payment requests and follow-up on their approval by liaising with Finance and the Supply Chain Department. - Ensure that personal files of all staff are administrated with appropriate quality. - Be responsible for the logistical arrangements of meetings, workshops and other events. - Prepare meetings and workshops materials. - Draft agendas take minutes at meetings and workshops and maintain attendance sheets. - Type correspondence, reports and other documents, requested by the Senior HR Field Officer – North in English and Arabic - Prepare all necessary documentation and make all arrangements for movements and missions. - Prepare payments for Service providers and consultants working with the IRC officer in the North. - Track, follow up, and collect time sheets. - Check time sheets allocations on a monthly basis and share them on BOX for auditing purpose. - Maintain a monthly tracking system for all IRC staff leave balances. - Maintain and update the HR electronic and hard filing system. - Maintain the confidentiality of all sensitive HR information at all times. - Show flexibility is supporting other field offices as needed. - Up to 50% mobility between North Offices – Tripoli and Akkar. - Report to Senior HR Field Officer – North Region all relevant information on HR situations. - Prepare certificates and other HR documents when needed. - Any other tasks or responsibilities assigned by the Senior HR Field Officer – North Region.

Key Working Relationships:

Position Reports to: Senior HR Field Officer – North Region.

Position directly supervises: N/A.

Other Internal and/or external contacts

Internal: Field HR Officers, Senior HR Officer – Payroll, Finance department, Supply chain department, IRC programs.

Qualifications