HR Assistant (Afghan Nationals Only)
Manage front office operations and assist with HR tasks.
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Overview
Manage front office operations and assist with HR tasks.
You have:
- Holding bachelor's degree (BBA or BA) in HR or equivalent specialization.
- Minimum 1 to 2 years’ relevant experience working with International NGOs.
- Having proven knowledge of personal file management.
- Proficiency in Office Management.
- Fluency in Pashto, Dari, and English.
- Computer skills including MS Word, Excel, Access, and internet.
- Ability to work closely and professionally with others regardless of background.
Job Description
General Duties
- Responsible for front office operations and activities, this includes the switchboard, receiving/forwarding and registration of letters, mails and pouches. - Arrange delivery of mails to external organizations (Kabul) and ensure regularly and systematic check on IRC Box at ACBAR for incoming mails. - Responsible for the office notice boards, positing of information, clearing old information, proper arrangement. - Assisting in posting of job advertisements, receiving and sorting applications. Ensure all applications are organized and cleanly maintained until the closing date of the relevant announcement. - Keeping track of the staff timesheets for IRC Country Program through a clean and systematic way, in which filing transparency should exist.
Specific Duties:
- Assisting in maintaining personnel files. Ensure all relevant documents are filed for Kabul office. - Responsible for keeping update all personnel files. - Responsible for receiving field offices request and processing those requests. - Responsible for updating HRIS database and all other HR related tracking forms. - Perform any other job related duties as assigned by your supervisor.
Qualifications
- Education: Holding bachelor’s degree (BBA or BA) in HR or other specialization equivalent to the Degree. - Years of Experience: Minimum 1 to 2 years’ relevant Experience professionally working with International NGOs - Skills: Having Proven knowledge of Personal File Management - Technical Competency: in Office Management - Communication and reporting skills - Fluency in Pashto, Dari, and English - Computer skills (including MS Word, Excel, Access, and internet) an advantage. - Ability to work closely, professionally, and constructively with all others regardless of nationality, ethnicity, gender, religion, race, tribe, or cultural background.
Potential interview questions
| Can you describe your experience with maintaining personnel files? | This question assesses your knowledge of personal file management and attention to detail. | Discuss specific experiences where you ensured accuracy and confidentiality in file maintenance. |
| How do you prioritize your tasks in a busy office environment? | The interviewer seeks to understand your organizational skills and ability to manage time effectively. | Pro members can see the explanation. |
| Describe a time when you had to communicate information to a diverse group of people. | Pro members can see the explanation. | Pro members can see the explanation. |
| What steps do you take to ensure the confidentiality of sensitive information? | Pro members can see the explanation. | Pro members can see the explanation. |
| How do you handle conflicts or disagreements with colleagues? | Pro members can see the explanation. | Pro members can see the explanation. |
Added 2 years ago
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Updated 1 year ago
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Source:
rescue.org
