HR Assistant

Contract

This is a G-4 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 4 years of experience, depending on education.

Salary

The salary for this job should be more than 1,616 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

OBJECTIVES OF THE PROGRAMME

To ensure that effective WHO country presence is established to implement WHO country cooperation strategies that are aligned with Member State's health and development agendas, and harmonized with the United Nations country teams.

DESCRIPTION OF DUTIES

The incumbent will perform the following duties:

1. Type post descriptions and forms required for establishment of new positions and initiate related position actions in GSM as appropriate. Follow up with BUD and concerned units on creating and updating positions in the GSM HR plan.

2. Maintain and update HR confidential files and tracking systems pertaining to establishment of positions in the CO and preserve confidentiality of information.

3. Maintain an appropriate record and constant follow up on all stages of recruitment, drafting necessary correspondence and replying to routine queries, inform and consult supervisor on actual/anticipated problems.

4. Type and publish vacancy notices locally, assist in preliminary screening of applicants on the basis of agreed criteria; prepare screening sheets to facilitate review by supervisors and subsequent recruitment panels.

5. Arrange for interviewing and testing of short listed applicants by sending necessary correspondence, setting interview appointments, arranging for video conferences, etc.

6. Assist in preparing necessary background documents for selection committee submissions. Send necessary correspondence, compile selection files and distribute selection material to committee members.

7. Finalize preliminary recruitment formalities, such as reference checks, sending standard feeler letter to selected candidate, create applicant record in GSM, etc.

8. Submit different administrative transactions in GSM, including procurement of services, non-staff contracts, and follow up with concerned parties for the receipt of deliverables and finalization of payments.

9. Replace and assist other colleagues in the team and perform other related HR duties as required

REQUIRED QUALIFICATIONS

Education

Essential: Completion of secondary education supplemented by training in Admin/HR work Desirable: University degree in business administration, social sciences or related field is an asset

Experience

Essential: At least 3 years of experience in administrative work, part of which in the field of HR Desirable: Experience in the field of classification and recruitment

Skills

- Good knowledge of WHO rules, procedures and office practices- Ability to draft in English neatly, concisely and grammatically correct.- Discretion and the ability to handle and preserve confidential information.- Time management and organization skills; high sense of prioritization.- Respect for cultural diversity.

WHO Competencies

Teamwork Respecting and promoting individual and cultural differences Communication Producing results Moving forward in a changing environment

Use of Language Skills

Excellent knowledge of English and Local language.

Other Considerations (e.g. Physical Workplace Condition, if other than normal office environment; IT Skills; etc.) Proficiency in Microsoft Office applications.

REMUNERATION

WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at USD 19,392 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

ADDITIONAL INFORMATION

• This vacancy notice may be used to fill other similar positions at the same grade level

• Only candidates under serious consideration will be contacted.

• A written test may be used as a form of screening.

• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.

• Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.

• For information on WHO's operations please visit: http://www.who.int.

• WHO is committed to workforce diversity.

• WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.

• WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.

• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.

• This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.