The NRC has recently re-registered to operate in Sudan, and is currently in country start-up phase, conducting assessments and designing the first steps of the programme. Focus will be given to people displaced by conflict, refugees, and vulnerable migrants, and potential geographical areas of work will be Khartoum state, South Kordofan and Blue Nile on a first phase, with the idea to expand to other States.

As a priority, NRC is therefore hiring a HR & Admin Officer be part of establishing NRC's programme in Sudan.

Role and responsibilities

The following is a brief description of the role.

Implement delegated support function portfolio according to plan of action
Prepare and develop status reports as required by management and ensure proper filing of documents
Promote and share ideas for improvement of the support function
Provides direction, assigns tasks and gives instructions to staff, specifies their individual work plans and evaluates individual team member’s performance
Supports assigned staff in their professional development, identifies training needs, supports staff to achieve the objectives defined in their learning development plans and/or Provides advanced technical support and develops capacity building initiatives to enhance the technical knowledge and professional development of staff.
Monitors the progress of the team activities and ensures they are implemented conform planning, quality guidelines, budget and (donor) guidelines. and/or Monitors on progress and on the quality of the team output.
Ensure adherence with NRC policies, tools, handbooks and guidelines
Organize and participate in interviews by ensuring transparency in the process.
Ensure the recruitment files are complete and updated with every stage of recruitment both hard copies and on the web recruiter and regret letters are issued, and files archived in a timely manner
Compile attendance of training matrix and update on a weekly basis.
Facilitate induction for national staff.
Ensure that induction for international staff take place on a monthly basis.
Facilitate trainings as needed; i.e. CV writing skills, code of conduct, etc.
Promote NRC values and safe working environment same as protection from sexual exploitation/abuse of beneficiaries
Arrangement of ID cards and business cards
Managing of translation services of official documents on request
Management of offices and residences including supervision of staff assigned (cleaners): cleaning, maintenance, opening & closing office, payment of electricity/water bills, ensuring functioning and securing office equipment’s
Management of lease agreements for all premises (office, residence, warehouse): preparation, renewals, termination, rents, addressing issues with Landlords,
Arrange accommodation for visitors and staff in residences and hotels, from booking to billing,
Checks health and safety standards of offices & guest houses (according to MOSS and MORSS) in relation with the Health & Safety Security Officer
Provision of office and guest houses supplies consumables and non-consumables,
Manage meeting rooms (occupancy, furniture, equipment)
Managing of minor maintenance for the Khartoum office including office equipment/furniture as agreed with procurement department.
Ensure adequate supply of stationery and office supplies; managing of the reception
Maintaining of the guesthouses, guesthouse equipment and supplies

Professional competencies

Experience from working in the HR unit for a minimum of 3 years
Experience from working in a humanitarian/recovery context preferable
Documented results related to the position’s responsibilities
Fluent both English and Arabic, written and spoken
Preferred to be located in Kosti
Bachelor’s Degree in Business Administration or related field with minimum 3 years of experience
Intermediate computer skills in Microsoft Office (MS Excel, Word, and Outlook)
Strong communication and interpersonal skills
Service minded, with strong organizational and planning skills
Good cultural awareness and sensitivity
Highly approachable, trustworthy and confidential
Good diplomacy and negotiating skills
Attention to details, problem solving skill, excellent time management skills