HR and Admin Assistant Sudan Kosti
Support HR and administrative functions for NRC in Sudan
This opening expired 3 years ago.
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Overview
Support HR and administrative functions for NRC in Sudan
You have:
- Bachelor’s degree in social sciences, Administration, Human Resources or another related field
- 1-2 years’ work experience as an HR or Administrative function
- Fluent in oral and written English and Arabic
- Experience from working as Human Resources and/or administration Assistant in a humanitarian/recovery context
- Ability to meet deadlines
- Achievement of set benchmarks and objectives
- Ability to communicate (vertically & horizontally)
Contract
This is a Professional contract, Grade 3 (NRC) contract. More about Professional contract, Grade 3 (NRC) contracts.
HR & Administration Assistant Sudan Kosti (Only for Nationals)
Job Advertisement
The Norwegian Refugee Council has an interesting and rewarding opportunity to be part of our newest country of operation - Sudan.
Who Are We ? NRC is an International Non-Governmental Organization that operates in more than 30 countries. The main headquarter is in Oslo – Norway. NRC resumes its operation in Sudan on March 2020 and since then it has established different Area Offices in Gadarif, Fasher, Geneina, Kosti and South Kordofan. NRC is mainly involved in different core competencies such as Education, Protection, Wash, Shelter, Livelihoods and Food Security and Camp Management. The current Country Office is placed in Khartoum.
As a priority, NRC is therefore hiring a HR & Admin Assistant be part of establishing NRC's programme in Sudan.
Role and responsibilities
The following is a brief description of the role.
- Adhere to NRC policies, tools, handbooks and guidelines.
- Assist with the implementation of the HR and Admin function portfolio according to plan of action for Sudan.
- Prepare and develop status reports as required by management.
- Promote and share ideas for improvement of the HR and Admin function
- Assist with the implementation of HR policies and procedures at office level.
- Provide support in recruitment processes, including advertisements, filling applications, inviting candidates, organizing interview venues etc.
- Update staff records and files, including contracts, leave, medical, appraisals, etc. and ensure proper filing of documents on O365.
- Generate monthly records and reports such as staff lists, leave and other HR statistics.
- Process and follow up claims for medical cover and insurance.
- Prepare staff contributions to relevant statutory bodies (social security, pensions etc.)
- Under the supervision of the HR Coordinator / Manager, the Assistant is responsible for maintaining of trackers and NRC People Systems (staff database, Attendance, Leave, Overtime and health insurance), provides information on request and compiles information for HR reporting.
- Assist in the staff recruitment throughout the process.
- Ensure monthly timesheet are done by staff within the office area and kept at HR files.
- To maintain the incentive workers records in the line with NRC related standard operation procedures (SOP).
- To facilitate and advise staff on the local medical insurance.
- Scan, print, copy as required, and ensure that the filing tree of NRC Sudan is updated with scanned copies for all employees’ personal files.
- Provide secretarial support such as typing, takings minutes, drafting letters, and translation of English or Arabic documents etc.
- Any other tasks by line manager.
Professional competencies
- Experience from working as Human Resources and/administration Assistant in a humanitarian/recovery context.
- Previous experience from working in complex and volatile contexts.
- Documented results related to the position’s responsibilities
- Bachelor’s degree in social sciences, Administration, Human Resources or another related field
- 1-2 years’ work experience as an HR or Administrative function
- Fluent in oral and written English and Arabic
- Ability to meet deadlines.
- Achievement of set benchmarks and objectives
- Ability to communicate (vertically & horizontally)
Candidates are encouraged to apply early, as applications may be screened prior to the vacancy deadline
Female candidates are strongly encouraged to apply!
Email and paper applications will not be considered.
Salary/benefits: According to NRC’s salary scale and terms and conditions
Duty station: Kosti Area Office
Travel: 20%
To apply please visit www.nrc.no careers
Potential interview questions
| Can you describe a time when you had to meet a tight deadline? | This question assesses your time management and prioritization skills under pressure. | Provide a specific example where you successfully met a deadline and the strategies you used. |
| How have you handled a challenging recruitment process? | This question evaluates your experience in recruitment and your problem-solving abilities. | Pro members can see the explanation. |
| What strategies do you use to maintain accurate employee records? | Pro members can see the explanation. | Pro members can see the explanation. |
| Describe a situation where you had to assist or support a team member. | Pro members can see the explanation. | Pro members can see the explanation. |
| In what way do you stay updated with HR policies and regulations? | Pro members can see the explanation. | Pro members can see the explanation. |
Added 3 years ago
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Updated 1 year ago
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Source:
nrc.no
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