HR and Admin Officer South Sudan Mayom
Implement daily HR and administrative activities in Mayoum
This opening expired 3 years ago.
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Overview
Implement daily HR and administrative activities in Mayoum
You have:
- Experience from working as a Support Function Officer in a humanitarian/recovery context
- Previous experience from working in complex and volatile contexts
- Documented results related to the position’s responsibilities
- Some knowledge of English
- Diploma/Degree in HR/Admin
- Strong interpersonal skills
- Result oriented approach
- Handling insecure environment
- Planning and delivering results
- Empowering and building trust
- Communicating with impact and respect
Contract
This is a Professional contract, Grade 5 (NRC) contract. More about Professional contract, Grade 5 (NRC) contracts.
Job Description
A job description is a written statement that describes the employee’s role and responsibilities. The role and responsibilities shall be executed within the NRC framework. The job description facilitates the recruitment process by stating the necessary competencies. It is mandatory for all positions.
Position: HR/ Admin Officer
Reports to: Area Manager
Supervision of: None
Duty station: Mayoum
Travel: 10%
Project number: SSFM 2022
Duration and type of contract: May to December 31, 2022
All NRC employees are expected to work in accordance with the organisation’s core values: dedication, innovation, inclusivity and accountability. These attitudes and believes shall guide our actions and relationships.
- Role and responsibilities
The purpose of the officer position is day to day implementation of the support functions responsibilities. Use actions words such as ensure, implement or assist for the position relevant responsibilities.
Generic responsibilities (max 10)
These responsibilities shall be the same for all positions with the same title. The responsibilities shall be short and essential. Details belong in the Work and Development plan.
- Ensure adherence with NRC policies, tools, handbooks and guidelines
- Implement delegated support function portfolio according to plan of action
- Prepare and develop status reports as required by management
- Ensure proper filing of documents
- Promote and share ideas for improvement of the support function
Specific responsibilities
These responsibilities shall be adapted to the particularities of the job location and context, phase of operation, strategic focus and type of programme intervention. This section shall be revised whenever a new employee is hired or the context changes significantly.
- Support the area office with recruitment and advertisement
- Maintain All staff HR personnel files
- Submit monthly HR report to Coordinator/Juba country office
- Maintain staff leave record/over time
- Support with final settlement of staff
- Build good and effective relationship with labour office
- Keep and maintain the office and accommodation updated
- Provide basic facilities to the team
- Develop the monthly payroll
- Supports and resolve the staff issue
- Attend area weekly meeting
- Keep record and maintain information and request for contract renewal or request from line managers.
- Follow up performance management with line managers
Critical interfaces
By interfaces, NRC means processes and projects that are interlinked with other departments/units or persons. Relevant interfaces for this position are:
• Finance, log and project manager and Program team
• HR Juba
Scale and scope of position
Staff:
Cleaners, Cooks and guards
Stakeholders:
Labour and RRC office
Budgets:
Information:
Legal or compliance:
South Sudan Labor law , NRC terms of employment
- Competencies
Competencies are important in order for the employee and the organisation to deliver desired results. They are relevant for all staff and are divided into the following two categories:
1. Professional competencies
These are skills, knowledge and experience that are important for effective performance.
Generic professional competencies:
• Experience from working as a Support Function Officer in a humanitarian/recovery context
• Previous experience from working in complex and volatile contexts
• Documented results related to the position’s responsibilities
• Some knowledge of English
Context/ Specific skills, knowledge and experience:
• Diploma/Degree in HR/Admin
• Strong interpersonal skills
• Result orientated approach
2. Behavioral competencies (max 6)
These are personal qualities that influence how successful people are in their job. NRC’s Competency Framework states 12 behavioural competencies, and the following are essential for this position:
- Handling insecure environment
- Planning and delivering results
- Empowering and building trust
- Communicating with impact and respect
- Performance Management
The employee will be accountable for the responsibilities and the competencies, in accordance with the NRC Performance Management Manual. The following documents will be used for performance reviews:
• The Job Description
• The Work and Development Plan
• The Mid-term/End-of-trial Period Performance Review Template
• The End-term Performance Review Template
• The NRC Competency Framework
Potential interview questions
| Can you describe a time when you faced challenges in a volatile work environment? | This question assesses your ability to manage stress in challenging situations. | Provide a specific example that highlights your resilience and problem-solving abilities. |
| How do you ensure compliance with HR policies and procedures? | The interviewer wants to understand your approach to maintaining standards and regulations. | Pro members can see the explanation. |
| Describe your experience with recruitment processes. What strategies do you use? | Pro members can see the explanation. | Pro members can see the explanation. |
| How do you handle conflicts between staff members? | Pro members can see the explanation. | Pro members can see the explanation. |
| What steps do you take to develop and maintain accurate HR records? | Pro members can see the explanation. | Pro members can see the explanation. |
Added 3 years ago
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Updated 1 year ago
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Source:
nrc.no
