HR and Admin Officer Afghanistan Kandahar

Contract

This is a Professional contract, Grade 5 (NRC) contract. More about Professional contract, Grade 5 (NRC) contracts.

Generic responsibilities:

• Ensure adherence with NRC policies, tools, handbooks and guidelines
• Implement delegated CC project portfolio according to plan of action
• Prepare and develop status reports as required by management
• Ensure proper filing of documents
• Ensure that projects target beneficiaries most in need, and explore and asses new and better ways to assist
• Promote and share ideas for technical improvement
• Development of holistic and needs based programs, including cash-based interventions and marked based programs

Specific responsibilities:

• Provides advice and assistance to Hiring Manager on job requirements, recruitment process, selection of interview panel, preparation of Interview Plan and preparation of job descriptions.
• Initiate recruitment processes for Kandahar Area - and ensure of approved documentation are processed, announced, and organize long and short-listing process.
• Review and feedback on shortlisting, chair the interviews and written test process
• Organize interview process and testing process, including collection of required documentation (ID Card, References, education verification etc.)
• Implement hiring process: Help, conduct, document and verify references in consultation with hiring manager ensure job contract and all HR/administrative documentation for personnel file is complete.
• Ensure that all HR documentation is completed and filed, and that personnel records are complete and kept confidential.
• Ensure transparency in the recruitment process and make sure all the vacant positions in Kandahar region are filled with high quality.
• Responsible for the confidential filling and archiving of all personnel files. Periodically checks files to ensure all missing documents are provided, securely keep in both hard and soft copy in line with NRC filling key. Takes keen interest in securing proof of life forms from all staff for secure storage as per NRC guidelines
• Maintain truckers and records and compile statistical reports concerning personnel-related data
• Undertakes other task as deemed necessary in Line with goal providing support to management in country office.

Administration:

• Responsible for supervising cooks, cleaner
• Ensure the hygiene and cleanness of office as well as guesthouse.
• kitchen management to ensure hygienic and healthy food is being provided to all staffs.
• Providing accommodation to staff/visitors
• Carries out Admin-related operational such as letter in an out registration
• Proper management of NRC guest houses in the field and accommodation arrangements for staff
• Finalizing lunch menu and monthly price for lunch in consultation with all staff and ensure that all staff have paid their monthly payments
• Providing lunch and refreshments for all workshops, trainings and other events.
• Providing utilities, stationaries and consumables to departments.
• Regular assessments of all facilities to check for required repairs or maintenance.
• Prepares recurring reports as scheduled and special reports to provincial Directorate of line Ministries as required
• Ensure timely provision of office space, desk and accommodation for incoming staff
• Take charge of assets such as office furniture, fitting, building and equipment
• Ensure the inclusion of cash-based interventions and marked based programmes in country and area-based strategies and their implementation across and within NRC’s core competencies.