HR and Admin Officer

Job Description

Background:

The International Rescue Committee, one of the world’s largest humanitarian international NGOs, provides relief, rehabilitation and development support to vulnerable people and communities over 30 countries. We began work in Ethiopia in 2000 in response to severe drought in Ethiopia’s Somali region and are currently providing assistance to Ethiopians and refugees in six regions in Ethiopia, implementing emergency and development programs in health, water and sanitation, economic recovery, and development (ERD), women’s protection and empowerment, education, child protection, and multi-sectoral emergency response.

Position Overview

Under the supervision of the HR/Admin Manager, the HR/Admin Officer provides general Human Resource support for the Admin & HR department. He/she will be expected to handle recruitments, HRIS /Workday/, Payroll & related payments.

Major key Responsibilities:

- Maintain a thorough knowledge of IRC personnel policies respond to questions for staff.

- Promote and uphold THE IRC Way: Standards for Professional Conduct. - Under the guidance of the HR/Admin Manager, provide support to program and operations staff in interpretation of HR policies and procedures and provide technical support on HR issues. - Foster and facilitate the development of cooperative professional relations between and among staff at all levels. - Provide advice and support to satellite HR teams in interpretation of HR policies and procedures and provide technical support on HR and Admin related matters, including but not limited to, recruitment, orientation, career development, performance evaluation, disciplinary action, and separation

Talent Acquisition and management:

- Participate in recruitment process of hire positions. Posting positions in appropriate media, CV review, interviewing, reference check, job offer, leading the orientation and travel arrangement. - Advice Supervisors with reviewing job descriptions, posting job advertisements, screening applicants, conducting job interviews/written tests, reference checks, extending job offers, and ensuring new employee’s paperwork/hire pack is processed accurately. - Ensure that recruitment process is fair and transparent and in line with IRC Global HR policies and procedures. - Ensure proper orientation for all new staff with periodic follow up fields visits for additional support to field teams; collaborate and coordinate with other departments to provide an engaging and welcoming orientation - Maintain good working relationships with other organizations and provide feedback to management on HR issues. - Advise and conduct employees on exit management process for exiting employees and maintain its copies on the file. The exit interviews are supported with monkey survey.

Reports

- Prepare monthly payroll for definite based employees - Prepare send weekly insurance update - Prepare and send weekly recruitment update for Addis HR

HR Service and Administration:

- Review new employees contract agreement for field offices and ensure the new employees’ data is update to date on workday before the contract is approved. - Responsible for preparing monthly payroll and maintaining payroll related documents and information are kept properly. - Ensure satellite officer HR staffs prepare pension payment in timely manner. Ensure pension payment in relation to the back payments should be prepared and paid in a timely manner. - prepare back payments, payroll adjustment for definite period employees. - Prepare severance payments for definite period employees. - Ensure updated tracking for back payments and communicate them timely. - Follow up of employee contract extension for field-based staffs. - Assist in writing personnel letters as required (transfer, Promotion, increment, acceptance of resignation and others). - Travel to the field sites at least twice a year to monitor compliance with administration systems and policies, review administration operations.

Qualifications

Education and experience

- University Degree/College diploma in Management, Business Administration, Accounting or related - 2 years’ experience for degree holders and 4 years of experience for Diploma holders in office administration and human resource. - NGO experience in Human resource is preferable. - Strong organizational skills - Computer literate especially word and excel. - Excellent in English and Amharic both speaking & writing. - Ability to work under pressure. - High communication and language

Please include 3 references from current and former employers.

Applications will not be returned. IRC discourages phone calls or personal visits.

Only applicants meeting the minimum qualification will be short listed and contacted.

Female candidates are highly encouraged to apply.

Your application letter/cover letter must include the following information.

· Name of the position you have applied for

· Date of application

· Summary of your qualifications and experience

· Motivation/objective of why you have applied for the job

· Permanent Address and present address (if different from permanent) and telephone number if possible, also email address

· Disclose any family relationships with existing IRC employees.

IRC is an equal employment opportunity employer. IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status or disability.

Professional Standards: The IRC and IRC workers must adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity Anti-Retaliation and Combating Trafficking in Persons

Gender Equality: IRC is committed to narrowing the gender gap in leadership positions. We offer benefits that provide an enabling environment for women to participate in our workforce including parental leave, gender-sensitive security protocols, and other supportive benefits and allowances

Equal Opportunity Employer: IRC is an Equal Opportunity Employer. IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status, disability or any other characteristic protected by applicable law.