HR and Admin Coordinator Iraq Kirkuk - National Position
Lead HR operations and ensure compliance with policies
This opening expired 4 years ago.
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Overview
Lead HR operations and ensure compliance with policies
You have:
- Implement and train staff on NRC’s HR policies and procedures at the office.
- Ensure compliance with NRC policies and local labour law in all procedures and processes.
- Coordinate staff recruitment and exits, including introductions, trainings, and staff benefits.
- Prepare the monthly payroll for all national staff and ensure accurate calculations of allowances and deductions.
- Develop training and capacity building plans based on Work and Development Plan and identify training needs.
- Report regularly on all HR matters to the Support Manager including training and development, recruitment, and employee engagement.
- Implement NRC disciplinary measures and follow up on personnel management.
- Ensure NRC office is compliant with all administrative legal requirements including taxes and government registrations.
- Ensure proper filing of documents using hard copy personnel files and e-filing on office 365.
- Ensure that staff database is updated monthly and reported accordingly to management.
Contract
This is a Professional contract, Grade 7 (NRC) contract. More about Professional contract, Grade 7 (NRC) contracts.
Generic responsibilities (max 10)
These responsibilities shall be the same for all positions with the same title. The responsibilities shall be short and essential. Details belong in the Work and Development plan.
- Ensure adherence with NRC policies, tools, handbooks and guidelines
- Implement delegated support function portfolio according to plan of action
- Prepare and develop status reports as required by management
- Ensure proper filing of documents
- Promote and share ideas for improvement of the support function
- Ensure development and implementation of administrative systems and procedures
Specific responsibilities
These responsibilities shall be adapted to the particularities of the job location and context, phase of operation, strategic focus and type of programme intervention. This section shall be revised whenever a new employee is hired or the context changes significantly.
- Implement and train staff on NRC’s HR policies and procedures at the office.
- Ensure compliance with NRC policies and the local labour law in all procedures and processes.
- Ensure that staff database is updated on a monthly basis.
- Ensure staff database is updated on Oracle referred to (NRC People) accordingly.
- Responsible for arranging induction for new staff.
- Develop training and capacity building plan based on WDP (Work and Development Plan) and identify training needs and gaps to the line managers accordingly.
- Coordinate staff recruitment and exits, introductions, trainings, staff benefits etc. on officer level
- Ensure that staff are well managed by careful planning performance management, monitoring of contract end dates and potential gaps/development opportunities at area Level.
- Ensure that professional recruitment practices are managed in a way that attracts and retains the highest calibre of candidates.
- Report on a regular basis to the Support Manager on all HR matters to include training and development, recruitment, employee relations, headcount and employee engagement initiatives.
- Advise on conflict resolutions approaches for HR and line managers
- Implement NRC disciplinary measure procedures and take actions as needed
- Follow up on all related personnel management, staff database, access control, attendance, leave balances, and documentation to ensure compliance of filing using hard copy personnel files and e-filing on office 365.
- Prepare the monthly payroll for all national staff and ensure accurate calculation of allowances, deductions, and benefit schemes as per the set Terms of Employment; and conduct proper analysis adding any recommendations for adjustments or improvements
- Introduce new initiatives to improve HR system. Implement new initiatives of tracking system for e.g. staff attendance, leaves, etc.
- Ensure that the NRC office is in compliance with all administrative legal requirements i.e. taxes, government registrations and licenses in the area of operation
- Ensure utility bills (e.g. electricity, water, phone)
- Update and monitor tenancy and other agreements to ensure these are up-to-date at all times.
- Ensure all administrative office work are carried : including maintenance of confidential documents, filing, typing, updating of phone lists, keeping adequate stationery supplies and maintaining inventory of office equipment, furniture and fittings
Contract Duration: 1 year Duty Station: Kirkuk - Iraq Health Insurance is provided Salary: G7/S1, According to NRC’s Iraq salary scale and terms and conditions. Female candidates are strongly encouraged to apply NRC is an equal opportunity employer and aims to have staffing diversity in terms of age, gender, ethnicity, nationality, and physical ability. For more information please read the Job Description
Potential interview questions
| Can you describe a time when you had to handle a conflict between staff members? | This evaluates your conflict resolution skills and ability to manage staff relationships. | Discuss specific scenarios where you successfully mediated disagreements and emphasize the techniques used. |
| How do you ensure that staff recruitment processes are both effective and compliant with relevant laws? | Here, the interviewer wants to assess your knowledge of recruitment best practices and legal compliance. | Pro members can see the explanation. |
| Describe a situation where you implemented a training program based on identified staff needs. | Pro members can see the explanation. | Pro members can see the explanation. |
| In what ways have you introduced improvements to HR systems in your previous roles? | Pro members can see the explanation. | Pro members can see the explanation. |
| How do you approach policy compliance within the HR function? | Pro members can see the explanation. | Pro members can see the explanation. |
Added 4 years ago
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Updated 1 year ago
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Source:
nrc.no
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