Human Resources Assistant - Kirkuk

Human Resources

Overview

Provide HR support and manage employee records in Kirkuk.

You have:

• Bachelor's degree in Human Resource Management or equivalent qualification and experience.
• 1 year of HR experience working in the private sector or with humanitarian agencies and or INGOs.
• Language Skills: English plus local languages.
• Previous proven experience in providing training.
• Ability to work independently with a strong sense of professionalism.
• Excellent communication skills.
• Excellent Public presentation and speaking skills.
• Good ITC skills with online software, MS Word, survey websites, MS Excel, MS Power Point.

Job Description

The International Rescue Committee responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933 at the request of Albert Einstein, IRC offers life-saving care and life-changing assistance to refugees forced to flee from war or disaster. At work today in more than 40 countries and in 22 U.S. cities, IRC restores safety, dignity, and hope to millions who are uprooted by conflict or disaster. IRC leads the way from harm to home.

The IRC established programs in Iraq in 2003 to address the overwhelming needs of displaced people in Iraq and the neighboring countries. Since re-establishing its presence in Iraq in November 2007, the IRC has been assisting thousands of internally displaced families in the northern, central, and southern governorates in the sectors of protection, gender-based violence (GBV), education, economic recovery, Child Protection, and emergency humanitarian assistance. Working in coordination with the humanitarian community in Iraq, the IRC's assistance and emergency programs address the needs of war-affected Iraqi internally displaced persons (IDPs) and Syrian refugees from several operational bases in the country and include both camp-based and urban-based assistance. IRC operates throughout Iraq, with the main office in Erbil and field offices in, Baghdad, SAD, Anbar, and Mosul.

Job Overview/Summary: The Human Resource Assistant is responsible for providing support to the various human resource functions of the Country Program. This support will range from the processing and maintaining HR records, leave management, and supporting the performance management system.

Major Responsibilities:

· Manage and monitor the attendance, absence, leave, and tardiness records of employees, as well as biometric time-clock data.

· Manage staff time-sheets and leave tracking sheets.

· Managing Personnel Records and Filing for Kirkuk and Salahadin staff up to date and managing the employee information records.

· Tracking and update emergency and disclosure tracking sheets for all regular and service staff and keep it up to date.

· Process staff identity cards in cooperation with Erbil Office.

· Follow up with supervisors on probation periods for newly hired employees and manage probation tracking sheet.

· Follow up employee’s requests.

· Conducting Exit Interview.

· Submit monthly reports when needed.

- Draft contracts for new hires, communicate with Erbil Office for signatures and continuously ensure all staff have valid and signed employment contracts. - Create email accounts for all new staff and ensure any changes are done on time including deactivation upon the staff contract’s termination. - Submission of documents required by Audit. - Coordinate the staff exit process and ensure finalization of all procedures within one month.

· Support monthly payroll processing through compiling and communication of necessary changes to the Senior HR Officer – Payroll and HRIS at Erbil.

- Responsible for orientation and onboarding of all new staff at the Field Office

· Prepare monthly HR metrics and send to Senior HR Officer – Payroll and HRIS at Erbil.

· Ensure compliance to the Incentive Workers policy that includes recruitment, contract management, and separation.

· Prepare “Letter of Understanding” for incentive workers and ensure proper and safe record keeping of all Incentive Worker documentation.

- Any task requested by supervisor.

Key Working Relationships:

Position Reports To: Field Manager-Kirkuk

Position technically supervised by: HR Coordinator -Erbil

Other Internal and/or external contacts:

Internal: All staff and departments in the Field Office

External: International NGO HR forums and other relevant stakeholders at the Field Office

Qualifications

· Education: Bachelor’s degree in Human Resource Management or equivalent qualification and experience.

· Work Experience: 1 year of HR experience working in the private sector or with humanitarian agencies and or INGOs.

Demonstrated Skills and Competencies:

· Language Skills: English plus local languages

- Previous proven experience in providing training.

· Ability to work independently with a strong sense of professionalism.

- Excellent communication skills. - Excellent Public presentation and speaking skills. - Good ITC skills with online software, MS Word, survey websites, MS Excel, MS Power Point.

Standards of Professional Conduct: The IRC and IRC workers must adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.

Gender Equality IRC is committed to narrowing the gender gap in leadership positions. We offer benefits that provide an enabling environment for women to participate in our workforce including maternity leave, gender-sensitive security protocols, and other supportive benefits and allowances. Qualified female candidates are strongly encouraged to apply.

COVID-19 Vaccination Requirement****: Per the Iraqi Ministry of Health COVID-19 guidelines, IRC requires candidates who are selected for positions to provide proof of COVID-19 vaccination to enter IRC premises. However, the exemption is only accepted per the Iraqi Health regulation and upon the provision of a negative PCR test.

Commitment to Diversity and Inclusivity****: IRC is committed to building a diverse organization and a climate of inclusivity. We strongly encourage applications from candidates who can demonstrate that they can contribute to this goal.

Equal Opportunity Employer****: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status.

Notice to all Job Seekers

IRC implements an equal employment opportunity policy, and our recruitment process is based on merit.

Applicants and/or successful interview candidates (both internal and external) are not required to pay any fees at any stage of the recruitment process.

If anyone asks you for any financial or non-financial favors to help you secure a job at IRC, kindly report to iraq.hr@rescue.org****.

ملاحظة لكل الباحثين عن وظيفة

تعتمد لجنة الانقاذ الدولية سياسة فرص عمل متساوية وان عملية التوظيف لدينا تعتمد على الجدارة .

لايتوجب على المتقدمين لاي وظيفة او المؤهلين للمقابلات (سواء كانوا موظفيين حالين او متقدمين من خارج المنظمة) دفع اي مبلغ مالي خلال اي مرحلة من مراحل التوظيف.

اذا قام اي شخص بطلب اي خدمة مالية او غير مالية لقاء مساعدتكم في تأمين فرصة عمل داخل المنظمة ،يرجى الابلاغ عن ذلك الى iraq.hr@rescue.org

Apply now

Potential interview questions

Added 3 years ago - Updated 1 year ago - Source: rescue.org