HR and Admin Coordinator Afghanistan Kandahar

Contract

This is a Professional contract, Grade 7 (NRC) contract. More about Professional contract, Grade 7 (NRC) contracts.

Caution: This Position is for Afghan National Only

Purpose of the Job

The purpose of the HR & Admin Coordinator role is to ensure the implementation of the NRC Human Resource Management and Administration Policies, Procedures and Tools in NRC Afghanistan South Area Office and the Field Offices. The HR & Admin Coordinator will advise and guide managers on HR issues related to the Global HR Handbook, procedures and Afghanistan ToE. The HR & Admin Coordinator will also be responsible for supporting the Uruzgan and Zabul HR/Admin department with general HR/Admin duties to ensure the team satisfactorily completes all its tasks.

You can read more about this position at Job Description & NRC Grade Structure

Generic responsibilities

• Implement NRC’s systems and procedures at area level
• Ensure adherence to NRC policies, handbooks, guidelines and donor requirements
• Prepare and submit reports and analysis
• Ensure proper filing of all support documents
• Ensure adherence to NRC policies and the national labor law in all processes and procedures
• Advice in personnel conflicts/processes when relevant
• Coordinate staff recruitment and exits, introductions, trainings, staff benefits schemes etc.
• Coordinate with relevant partners, suppliers, authorities, lawyers etc.
• Ensure accuracy of staff salaries
• Ensure that staff records in all offices in the area are up to date and filed appropriately

Specific responsibilities:

Human Resources:

1. Conduct transparent, fair, and open recruitments at South Area level for all grades according to NRC procedures.
2. Review job descriptions in collaboration with recruiting managers to ensure that all the essential job functions and position required are well captured.
3. Post new job vacancies in NRC People and other national job advertising websites like ACBAR.
4. Ensure the widest circulation of NRC job advertisements among other NGOs and organizations to find potential candidates.
5. Review the list of applicants in NRC People and prepare a longlist for the hiring manager to shortlist
6. Review the shortlist to ensure that candidates selected meet the essential criteria
7. Invite candidates for written tests and oral interviews
8. Assign staffs to supervise the written tests and review the written test papers marked by the hiring managers to assure accuracy.
9. Ensure that recruitment panels sign the Recruitment Certificate of Non-disclosure and Personal Interest
10. Conduct reference checks for job candidates
11. Proper record keeping of recruitment files
12. Interpreting, assisting and advising employees and managers regarding HR polices e.g. leave management and benefit administration.
13. Focal point person for the grievance, complaints and code of conduct handling.
14. Maintain trackers and records and compile statistical reports concerning personnel-related data such as hires, transfers, performance appraisals, and attendance and absenteeism rates for South.
15. Responsible for the confidential filing and archiving of all personnel files. Periodically checks files to ensure all missing documents are provided, securely keep in both hard and soft copy in line with NRC filling key. Takes keen interest in securing proof of life forms from all staff for secure storage as per NRC guidelines.
16. Transparently manage the HRMIS/Agresso HR Database. Input employee details, allocate resource numbers and continuously update to ensure the staff establishment is accurate for payroll and reporting purposes for South region and report it to AM and CO HR on regular basis.
17. Preparation of relevant HR documentation e.g. contracts, end of probation/confirmation letters, monthly reports, certificates, letters, and prepare new staff packs
18. Ensuring the exit/employee separation checklist is fully completed in accordance with NRC SOPs. Notices are timely served, NRC and employee obligations fulfilled, exit interviews documented, clearance and handover documented and final payments done.
19. Any other duties assigned.

Administration:

1. Carry out Admin-related operational/control tasks including correspondence to Government and other agencies as required
2. Proper management of NRC guest houses in the field and accommodation arrangements for staff
3. Finalizing lunch menu and monthly price for lunch in consultation with all staff and ensure that all staff have paid their monthly payments
4. Prepare recurring reports as scheduled and special reports to provincial Directorate of line Ministries as required
5. Ensure timely provision of office space, desk and accommodation for incoming staff
6. Take charge of assets such as office furniture, fitting, building and equipment

Qualification

• Five (5) years’ Experience working as a HR/Admin Coordinator in a humanitarian/recovery context.

Education

• A Bachelor's degree or equivalent in Human Resources Management, Business Administration, Organization Development, Organization psychology or related field.

Language

• Pashto
• Dari
• English

Behavioral competencies

• Managing resources to optimize results
• Managing performance and development
• Analyzing
• Handling insecure environments
• Empowering and building trust

We Offer

• Monthly Salary based on NRC Afghanistan Salary Scale.
• Smart Phone with Top up Credit card with internet package on monthly basis.
• NRC will cover staff plus four (4) depended for medical insurance.
• One time Eid Bonus per year
• Leave and Holidays accordingly Afghanistan Labour Law.