HR and Admin Assistant Intern Somalia Juballand

Contract

This is a Professional contract, Grade 3 (NRC) contract. More about Professional contract, Grade 3 (NRC) contracts.

All NRC employees are expected to work in accordance with the organisation’s core values: dedication, innovation, inclusivity and accountability. These attitudes and believes shall guide our actions and relationships.

Generic responsibilities

1. Adhere to NRC policies and procedures
2. Assist with the implementation of the support function portfolio according to plan of action
3. Prepare and develop status reports as required by management
4. Ensure proper filing of documents
5. Promote and share ideas for improvement of the support function
6. Ensure that the NRC office is in compliance with all administrative legal requirements i.e. taxes, government registrations and licenses in the area of operation

Specific responsibilities

Administration

• Welcome visitors to the NRC office, and direct them accordingly
• Ensure order and cleanliness of the office/guesthouse area
• Supervise the day to day work of the cleaners and cooks
• File administrative documents according to procedures
• Ensure that utility bills (e.g. electricity, water, phone) are paid on time
• Oversee the maintenance and cleanliness in all office interiors and advise the cleaners accordingly.
• Assist in any administrative matters: filing, typing, updating of phone lists, keeping adequate stationery supplies for office consumption.
• Assist in maintaining inventory of office equipment, furniture and fittings
• Arrange for internal/external conferences and workshops
• Ensure order and cleanliness of the offices and accommodation facilities including arranging for general maintenance as needed.
• Arrange for staff flight bookings, transport, and accommodations in coordination with other NRC offices.
• Receive and reconcile all flight and accommodation invoices for payment processing
• Maintain an appropriate filing, retrieval and archiving system for the office administration section
• Fulfil any other related duties as instructed.

Human Resources

• Help HR Coordinator in the maintenance of an effective, efficient and up to date staff records and filing system including contracts, leave, medical, archiving, etc.
• Coordinate clearance of staff separating from the organization including exit interviews
• Ensure maintenance of an effective, efficient and up to date staff records and filing system including contracts, leave, timesheet, medical, awards, discipline, online archiving, etc
• Plan, track and advise on the staff performance management and appraisal calendar and content
• Ensure HR audit findings and recommendations are implemented
• Any other tasks assigned by line manage

1. Competencies

1. Value driven competencies

Values are aspirational attitudes and beliefs that influence the way people conduct themselves. NRC’s values are: Dedicated, Innovated, Inclusive and Accountable.

2. Behavioral competencies

The following are essential for this position:

• Planning and delivering results
• Working with people
• Communicating with impact and respect
• Handling insecure environments
• Cooperative and honest

3. Professional competencies

These are skills, knowledge and experience that are important for effective performance.

Generic professional competencies for this position:

• Graduated from B. Commerce, BBA and Management Faculty or Technical Institutes
• No work experience is required
• Well organized, efficient, hard-working
• Proactive and organized
• Ability to commence work immediately.

Context/ Specific skills, knowledge and experience:

• Good computer skills - MS Office & excel.
• Good communication skills
• Self-motivated
• Honest and dedicated

1. Performance Management

• The Job Description
• The individual Work- and Professional Development Plan
• The Competency Framework

We Offer:

Contract period: 6months

Salary/benefits: According to NRC’s salary scale and terms and conditions

Duty station: Kismayo

Travel: None

Candidates are encouraged to apply early, as applications may be screened prior to the vacancy deadline.

Qualified Female candidates are strongly encouraged to apply.

Incomplete, email and paper application will not be considered.