HR and Admin Assistant
Assist with HR and admin functions to support team operations.
This opening expired 4 years ago.
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Overview
Assist with HR and admin functions to support team operations.
You have:
- Minimum 1 year's relevant work experience in similar field.
- Advanced English proficiency.
- Fluency in local language.
- Diploma in HR Management, Business Administration or equivalent professional qualification.
Contract
This is a DRC - National contract. More about DRC - National contracts.
DRC has been responding to various humanitarian crises in Lebanon since 2004, working with Palestinian, Iraqi and Syrian refugees. DRC received registration from the Ministry of Interior in 2011, and since then has focused primarily on responding to the Syrian refugee crisis in Lebanon and the resulting impact on Lebanese host community. DRC Lebanon’s focus is to ensure that we are able to respond to critical emerging humanitarian needs whilst improve the living conditions of displacement-affected populations and contribute to the achievement of durable solutions. With an annual portfolio of $12million, and with approximately 200+ staff, DRC is focusing its response in protection and economic recovery (Ec-Rec) sector in Bekka, North Lebanon and Beirut. DRC is also contributing to the evidence base and coordination structures in country through our Evidence Generation and referral information management (RIMs) teams.
About the job
Responsible for performing general Human Resources and Administration functions, playing a key role in the overall HR functions including staff recruitment, request for contracts preparations, and staff leaves/attendance tracking.
Your main duties and responsibilities will be:
Human Resources
- Assist in ensuring staff compliance with human resources polices, as per DRC’s Operations Handbook and local HR Handbook.
- Monitor staff attendance and ensure that their leaves are submitted and filed on time. Ensure that leave, recruitment and training trackers, personel files are accurate and updated on a regular basis.
- Assist in communicating with interview candidates and scheduling for tests and interviews.
- Ensure new staff receive an appropriate orientation and induction and make sure the clearance and debriefing is carried out for exiting staff.
Administration
- Ensure that all office systems and equipment (power, water, telephone, photocopier, fax, etc.) are in good working order.
- Ensure payment of office and guest house bills are prepared and finalized in a timely manner.
- Organize and book venue for external meetings, conferences, trainings and workshops including refreshment and stationery.
- Ensure adequate office supplies is available
Responsible for necessary repairs & maintenance in a timely manner in coordination with the Logistics staff.
Manage all contract arrangements with lessors and ensuring that contractual obligations are adhered to.
- Establish central mail recording system and filing system.
- Ensure that DRC staff have Identification cards (ID) with the period of validity in accordance with the employment contract.
About you
To be successful in this role we expect you to have a Diploma in HR Management, Business Administration or equivalent professional qualification. Moreover, we also expect the following:
Required
- Minimum 1 year's relevant work experience in similar field.
- Advanced English proficiency
- Fluency in local language
In this position, you are expected to demonstrate DRC’ five core competencies:
- Striving for excellence: You focus on reaching results while ensuring an efficient process.
- Collaborating: You involve relevant parties and encourage feedback.
- Taking the lead: You take ownership and initiative while aiming for innovation.
- Communicating: You listen and speak effectively and honestly.
Demonstrating integrity: Upholding and promoting the highest standards of ethical and professional conduct in relation to DRC’s values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment.
We offer
Contract length: 6 months renewable based on performance and availability of funds
Band/Level: I
Duty Station: Bekaa
Start date: March 2022
Salary and conditions will be in accordance with Danish Refugee Council’s Terms of Employment for Expatriates; please refer to drc.ngo under Vacancies. For questions regarding the vacancy please contact [email protected]
Application process
All applicants must upload a cover letter and an updated CV (no longer than four pages) in English. Applications sent by email will not be considered.
Closing date for applications: February 01, 2022
For further information about the Danish Refugee Council, please consult our website drc.ngo.
Potential interview questions
| Can you describe your experience with recruitment processes? | This question assesses your relevant experience in recruitment. | Provide details about specific roles you have filled and the strategies you used. |
| How do you ensure compliance with HR policies? | The interviewer wants to understand your approach to maintaining policy adherence. | Pro members can see the explanation. |
| Describe a time when you had to manage multiple administrative tasks. | Pro members can see the explanation. | Pro members can see the explanation. |
| How would you handle conflicts between team members? | Pro members can see the explanation. | Pro members can see the explanation. |
| What strategies do you use to manage staff attendance effectively? | Pro members can see the explanation. | Pro members can see the explanation. |
Added 4 years ago
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Updated 1 year ago
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Source:
drc.ngo
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