HR/Administration Volunteer

Human Resources

Overview

Support day-to-day administrative functions and HR tasks

You have:

• Bachelor’s degree in Human Resource Management or related field.
• 1 year of relevant professional experience in Human Resources.
• Strong computer skills especially in MS Excel and Word.
• Ability to communicate effectively.
• Ability to maintain discretion and confidentiality of HR information.
• Ability to work under pressure and manage multiple priorities.
• Customer focused with good interpersonal skills.
• Previous experience working with an international NGO in a cross-cultural setting, preferably in the HR sector.
• Ability to analyze and interpret numerical data and processes.
• Ability to work on own initiative with limited supervision.

Work Arrangement:

Job Description

Scope of Work

Reporting to the HR and Admin Officer, the HR/Admin Volunteer is responsible for providing support for day-to-day administrative requirements, functions, and general office management of the IRC Kiryandongo office.

Duties and Responsibilities:

• Support in creation of new staff personnel files.

• Support recruitment exercise including sorting, longlisting of applications.

• Updating the existing personnel files and ensuring they have the necessary information.

• Maintain and update the timesheet tracking database for national staff in Kiryandongo and file all timesheets appropriately.

• Supports during new staff on boarding and ensures all the paper works are correctly done and share with the Supervisor for review.

• Maintain accurate and up to date personnel records of all employees including orderly archiving.

• Assisting in stamping all HR related documents.

• General organization of HR Office documents/paperwork.

• Perform any other Official duties as assigned by the supervisor.

Qualifications

• A Bachelor’s degree in Human Resource Management, or related field.

• Ability to work under pressure and manage multiple priorities.

• Knack for detail.

• Able to communicate effectively.

• Strong computer skills especially in MS excel and word.

• University Degree in Human Resource Management, Public Administration, or similar professional qualification

• 1 year of relevant professional experience in Human Resources

• Strong knowledge and experience of HRISs, and ideally in supporting others to use HRIS.

• Previous experience working with an international NGO in a cross-cultural setting, preferably in the HR sector

• Ability to analyze and interpret numerical data and processes.

• Ability to maintain the highest degree of discretion and confidentiality of HR information.

• Ability to use judgement to determine when to deal with a query to conclusion or when to pass to another member of the team.

• Organized and methodical and with good attention to detail.

• Willingness and ability to work within a multi-site, international organization.

• Customer focused with good interpersonal skills

• Ability to work on own initiative with limited supervision

• Ability to deal with ambiguity and work towards a resolution

• Excellent written and verbal communication skills

• Excellent Microsoft Office packages - Word, Excel, and Outlook.

• Able to coach and support others.

• A team builder with excellent people skills; must be culturally sensitive.

Apply now

Potential interview questions

Added 1 year ago - Updated 1 year ago - Source: rescue.org