HR/Administration Volunteer

Work Arrangement:

Job Description

Organization Background

The International Rescue Committee (IRC) is one of the world's leading crisis response agencies, providing life-saving assistance and supporting recovery and reconstruction for people affected by war and natural disasters. Active in public health, education, livelihoods, women's empowerment, youth development, and protection and promotion of rights, IRC assists people from harm to home.

The IRC was registered in Uganda in mid-1998 and implements rehabilitation activities in the sectors of Child and Youth Protection and development, Health, Economic recovery and Development and women protection and empowerment as well as contributing to the response to the Southern Sudanese Refugee situation. IRC Uganda has a head office in Kampala, field offices in Kitgum, Karamoja, Kyaka, West Nile and in Kiryandongo.

Scope of Work

Reporting to the HR and Admin Officer, the HR/Admin Volunteer is responsible for providing support for day-to-day administrative requirements, functions, and general office management of the IRC Kiryandongo office.

Duties and Responsibilities

•Support in creation of new staff personnel files.

•Support recruitment exercise including sorting, longlisting of applications.

•Updating the existing personnel files and ensuring they have the necessary information.

•Maintain and update the timesheet tracking database for national staff in Kiryandongo and file all timesheets appropriately.

•Supports during new staff on boarding and ensures all the paper works are correctly done and share with the Supervisor for review.

•Maintain accurate and up to date personnel records of all employees including orderly archiving.

•Assisting in stamping all HR related documents.

•General organization of HR Office documents/paperwork.

•Perform any other Official duties as assigned by the supervisor.

Qualifications

•A Bachelor’s degree in Human Resource Management, or related field.

•Ability to work under pressure and manage multiple priorities.

•Knack for detail.

•Able to communicate effectively.

•Strong computer skills especially in MS excel and word.

•University Degree in Human Resource Management, Public Administration, or similar professional qualification

•1 year of relevant professional experience in Human Resources

•Strong knowledge and experience of HRISs, and ideally in supporting others to use HRIS.

•Previous experience working with an international NGO in a cross-cultural setting, preferably in the HR sector

•Ability to analyze and interpret numerical data and processes.

•Ability to maintain the highest degree of discretion and confidentiality of HR information.

•Ability to use judgement to determine when to deal with a query to conclusion or when to pass to another member of the team.

•Organized and methodical and with good attention to detail.

•Willingness and ability to work within a multi-site, international organization.

•Customer focused with good interpersonal skills

•Ability to work on own initiative with limited supervision

•Ability to deal with ambiguity and work towards a resolution

•Excellent written and verbal communication skills

•Excellent Microsoft Office packages - Word, Excel, and Outlook.

•Able to coach and support others.

•A team builder with excellent people skills; must be culturally sensitive.

Please note: Deadline for receiving applications is 17th June 2024.

Professional Standards

IRC workers must adhere to the values and principles outlined in the IRC Way - Standards for Professional Conduct. These are Integrity, Service, Accountability and Equality. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.

Gender Equality & Equal Opportunity

IRC is an Equal Opportunity Employer and we value diversity at our organization. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, age, marital status, veteran status, disability status or any other characteristic protected by applicable law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request reasonable accommodation.