- Property management: - for all properties leased by IRC Afghanistan. Maintain lease database. - Assist in the identification of properties for lease and negotiate with owners. Assist in determining actual owners of properties that IRC intends (or has) on leasing. - Prepare rental payment and serve notices. - Prepare timely utilities payment (electricity, water, internet) for office and guesthouse - Maintain key registers, locks and master keys for all facilities. - Ensure that the office is adequately equipped with necessary supplies and equipment. Ordering (through logistics) and ensure distribution of stationery supplies and required office equipment. - Maintain central files and administration files. Ensure confidentiality of sensitive files. - Develop, implement and supervise correspondence / mail services including pouches; mailboxes; distribution of all correspondence including internal memos and; maintenance of mail registers. - Liaise with Administration Office based at field sites on administrative matters. - Oversee provision of clerical services, including translating, photocopying, messenger services and distribution of circulars / memos. - Carry out travel arrangements, accommodation. - Assist in preparations of visas. - Assist and deputize for the Administration Coordinator as required. - Supervise the Administration Assistant and assist in preparation of travel arrangements, accommodation, visas for expatriates and foreign visitors and per diem administration, provide support in operation of telephone switchboard, sending / receiving of official email on the general IRC address and maintenance of telephone and fax logs. - Assist in the preparation and review of vouchers for travel and hotel payments and other payments directly related to your duties as elaborated above. - Ensure all PRs for office purpose are properly filled out. - Liaise with FC and Finance about office operational budget. - Work closely with Logistics in maintaining the IRC Kabul transport procedures. - Liaise with logistics in arranging ground transportation for field staff and visitors. - Liaise with logistics in terms of technical office issues and procurement. - Assist in preparations of payroll activities. - The implementation of and compliance with the National Staff Personnel policies. - The implementation and maintenance of the computerized payroll system. - The production of timely and accurate monthly payroll reports that ensure compliance with procedures and relevant Afghanistan laws (as applicable) - Serve as a technical resource in relation to all questions on remuneration and employment. - Operate and maintain the computerized payroll system ensuring the accurate and timely production of payroll records including salary slips - Ensure staff records are complete and available for inspection. - Ensure the accurate tracking of National Staff benefits including the maintenance of complete and authorized forms to support leave taken / absence for: Annual Leave, Sick Leave, Maternity Leave, comp time - Ensure the timely conduct of performance and salary evaluations for every National Staff member based on policy or direction of Field Coordinator. - Advise National Staff on policy issues and assist them in the interpretation of the National Staff Personnel Service Regulations in close cooperation of Deputy FC - Provide newly recruited staff with orientation information on their remunerations / benefits in close cooperation with the FC. - Prepare National Staff work contracts as per National staff policy. - Ensure compliance with recruitment procedures and assist in recruitment of national staff for all field sites. - Advise Field Coordinator on training policy and procedures. Assist in identification of training opportunities and advise on staff development initiatives. - Remind the appropriate staff who are approaching the end of their probation period or termination of contract preferably at least 2 weeks in advance. - Ensure time sheets are collected, authorized and maintained. - Ensure National Staff understand their benefits, the use of forms and the information contained in the National Staff Personnel Policies and the Administration Manual. - Ensure copies of the relevant laws and by- laws are available for implementation (when instituted). - Ensure all advances made to national staff are recovered within a month, or are deducted from the staff members' pay.

Qualifications

- Proven accounting, payroll and personnel management skills - Bachelor's Degree in Business Administration or relevant with 3 to 5 years experience required - Excellent computer skills is a must - Excellent English and Dari / Persian comprehension and communication skills - Experience in working with international NGOs - Good organization, diplomatic, and reporting skills - Ability to work under pressure - Excellent cross–cultural skills - Prior experience working in a multi - cultural environment is required

Apply now

Potential interview questions

Can you describe a time when you had to manage a complex payroll issue?	This question assesses your experience and problem-solving skills in payroll management.	Provide a specific example, detailing the issue and your approach to resolving it.
How do you prioritize tasks in a high-pressure environment?	The interviewer wants to understand your organizational and time management skills.	Pro members can see the explanation.
What strategies do you use to ensure compliance with personnel policies?	Pro members can see the explanation.	Pro members can see the explanation.
Describe your experience working with diverse teams.	Pro members can see the explanation.	Pro members can see the explanation.
How would you handle a dispute between two team members?	Pro members can see the explanation.	Pro members can see the explanation.