HR/Admin Officer- Afghan Nationals Only

Job Description

- Property management: - for all properties leased by IRC Afghanistan. Maintain lease database. - Assist in the identification of properties for lease and negotiate with owners. Assist in determining actual owners of properties that IRC intends (or has) on leasing. - Prepare rental payment and serve notices. - Prepare timely utilities payment (electricity, water, internet) for office and guesthouse - Maintain key registers, locks and master keys for all facilities. - Ensure that the office is adequately equipped with necessary supplies and equipment. Ordering (through logistics) and ensure distribution of stationery supplies and required office equipment. - Maintain central files and administration files. Ensure confidentiality of sensitive files. - Develop, implement and supervise correspondence / mail services including pouches; mailboxes; distribution of all correspondence including internal memos and; maintenance of mail registers. - Liaise with Administration Office based at field sites on administrative matters. - Oversee provision of clerical services, including translating, photocopying, messenger services and distribution of circulars / memos. - Carry out travel arrangements, accommodation. - Assist in preparations of visas. - Assist and deputize for the Administration Coordinator as required. - Supervise the Administration Assistant and assist in preparation of travel arrangements, accommodation, visas for expatriates and foreign visitors and per diem administration, provide support in operation of telephone switchboard, sending / receiving of official email on the general IRC address and maintenance of telephone and fax logs. - Assist in the preparation and review of vouchers for travel and hotel payments and other payments directly related to your duties as elaborated above. - Ensure all PRs for office purpose are properly filled out. - Liaise with FC and Finance about office operational budget. - Work closely with Logistics in maintaining the IRC Kabul transport procedures. - Liaise with logistics in arranging ground transportation for field staff and visitors. - Liaise with logistics in terms of technical office issues and procurement. - Assist in preparations of payroll activities. - The implementation of and compliance with the National Staff Personnel policies. - The implementation and maintenance of the computerized payroll system. - The production of timely and accurate monthly payroll reports that ensure compliance with procedures and relevant Afghanistan laws (as applicable) - Serve as a technical resource in relation to all questions on remuneration and employment. - Operate and maintain the computerized payroll system ensuring the accurate and timely production of payroll records including salary slips - Ensure staff records are complete and available for inspection. - Ensure the accurate tracking of National Staff benefits including the maintenance of complete and authorized forms to support leave taken / absence for: Annual Leave, Sick Leave, Maternity Leave, comp time - Ensure the timely conduct of performance and salary evaluations for every National Staff member based on policy or direction of Field Coordinator. - Advise National Staff on policy issues and assist them in the interpretation of the National Staff Personnel Service Regulations in close cooperation of Deputy FC - Provide newly recruited staff with orientation information on their remunerations / benefits in close cooperation with the FC. - Prepare National Staff work contracts as per National staff policy. - Ensure compliance with recruitment procedures and assist in recruitment of national staff for all field sites. - Advise Field Coordinator on training policy and procedures. Assist in identification of training opportunities and advise on staff development initiatives. - Remind the appropriate staff who are approaching the end of their probation period or termination of contract preferably at least 2 weeks in advance. - Ensure time sheets are collected, authorized and maintained. - Ensure National Staff understand their benefits, the use of forms and the information contained in the National Staff Personnel Policies and the Administration Manual. - Ensure copies of the relevant laws and by- laws are available for implementation (when instituted). - Ensure all advances made to national staff are recovered within a month, or are deducted from the staff members' pay.

Qualifications

- Proven accounting, payroll and personnel management skills - Bachelor's Degree in Business Administration or relevant with 3 to 5 years experience required - Excellent computer skills is a must - Excellent English and Dari / Persian comprehension and communication skills - Experience in working with international NGOs - Good organization, diplomatic, and reporting skills - Ability to work under pressure - Excellent cross–cultural skills - Prior experience working in a multi - cultural environment is required