HR Admin Assistant South Sudan Akobo

Contract

This is a Professional contract, Grade 4 (NRC) contract. More about Professional contract, Grade 4 (NRC) contracts.

Job Description

A job description is a written statement that describes the employee’s role and responsibilities. The role and responsibilities shall be executed within the NRC framework. The job description facilitates the recruitment process by stating the necessary competencies. It is mandatory for all positions.

Position: HR/Admin Assistant

Reports to: Field Office Coordinator

Supervision of: None

Duty station: Akobo

Travel: 100% within project locations

Project number: SSFM2201

Duration and type of contract: 12 Months

All NRC employees are expected to work in accordance with the organization’s core values: dedication, innovation, inclusivity and accountability. These attitudes and believes shall guide our actions and relationships.

1. Role and responsibilities

The purpose of the HR Admin Assistant is to endure smooth implementation of projects and operations in Akobo Field Office and therefore, the job holder must be a resident or originated from County / Community

Generic responsibilities (max 10)

These responsibilities shall be the same for all positions with the same title. The responsibilities shall be short and essential. Details belong in the Work- and Professional Development Plan.

1. Adhere to NRC policies, tools, handbooks and guidelines
2. Assist with the implementation of the programe portfolio according to plan of action
3. Prepare and develop status reports as required by management
4. Ensure proper filing of documents
5. Promote and share ideas for improvement of the programe function

Specific responsibilities

These responsibilities shall be adapted to the particularities of the job location and context, phase of operation, strategic focus and type of programme intervention. This section shall be revised whenever a new employee is hired or the context changes significantly.

Human Resource/Admin

1. Update all Area office national staff and ensure it is up to date as per NRC filling system.
2. Assist in the interpretation of relevant documents from labour law, NRC national staff term of employment, code of conducts to local staffs.
3. Ensure all annual leave forms are properly signed and filled in individual respective files.
4. Cross check tracking of staff leaves and manage staff annual , maternity/paternity , CTO in leave data base
5. Share with finance country team signed salary slip
6. Ensure staffs signed timesheet on monthly basis
7. Ensure staffs report to duty as per working hours
8. Manage casual workers meant to support during weekend by preparing contracts, time sheet and paper work for payment.
9. Prepare paper work for payment of utilities in guest house such as water and firewood/charcoal
10. In coordination with HR country office ensure all staffs have signed contract.
11. In coordination with HR country office ensure all staffs have medical insurance card
12. Manage recruitment process for all positions to be base in field office
13. Ensure performance appraisal and work and development plans are in place and implemented according to the policy.
14. Maintain maximum confidentiality and ensure that all HR information is kept confidential.

Scale and scope of position

Staff:

Numbers and titles of staff directly managed by the post holder, and numbers of staff and daily workers/incentive staff responsible for overall in the unit.

Stakeholders:

Key external stakeholders the post has relationships with (e.g. UN agencies, INGOs, local NGOs, civil society, governmental bodies)

Budgets:

N/A

Information:

Brief description of the information resources the post holder is responsible for at CO level N/A

Legal or compliance:

Brief description of any legal or compliance responsibility the post holder has (term of employment, vendors, donors)

2. Competencies

Competencies are important in order for the employee and the organisation to deliver desired results. They are relevant for all staff and are divided into the following two categories:

1. Professional competencies

These are skills, knowledge and experience that are important for effective performance.

Generic professional competencies:

• Experience from working as a logistic & procurement in humanitarian/recovery context and in context of Jonglei.

• Previous experience from working in complex and volatile contexts

• Documented results related to the position’s responsibilities

• Some knowledge of English and local languages

Context/ Specific skills, knowledge and experience:

• Must have Diploma or bachelor in Human Resource Management.

• Knowledge of the context in South Sudan

• Knowledge in Community Mobilization or related field.

• Knowledge of the Local language an advantage,

2. Behavioural competencies (max 6)

These are personal qualities that influence how successful people are in their job. NRC’s Competency Framework states 12 behavioural competencies, and the following are essential for this position:

• Handling insecure environment
• Planning and delivering results
• Empowering and building trust
• Communicating with impact and respect

3. Performance Management

The employee will be accountable for the responsibilities and the competencies, in accordance with the NRC Performance Management Manual. The following documents will be used for performance reviews:

• The Job Description

• The Work and Development Plan

• The Mid-term/End-of-trial Period Performance Review Template

• The End-term Performance Review Template

• The NRC Competency Framework