Team Assistant
Organize and maintain documentation for the Human Resource Unit.
This opening expired 2 years ago.
Do not try to apply for this job.
Overview
Organize and maintain documentation for the Human Resource Unit.
You have:
- High school diploma or equivalent is required.
- A minimum of three years of responsible experience in administrative functions or general office support is required.
- Fluency in English is required.
Contract
This is a Consultancy contract. More about Consultancy contracts.
Result of Service
All documentation received from the hiring managers, the selected candidates, consultants, and individual contractors is filed and organized in the CIC central repository system in Microsoft SharePoint.
Work Location
Home-base
Expected duration
6 months
Duties and Responsibilities
The temporary job opening is full-time (35 hours weekly) for six months. The individual contractor assignment will be a remote work arrangement. The working hours is from 9:00 to 16:00 New York time. This individual contractor's position is located in the Non-Staff Desk, Human Resource Unit, Executive Office serving the Departments of Political and Peacebuilding Affairs (DPPA) and Peace Operations (DPO). The individual contractor is under the general supervision of the Human Resources Desk Officer. • Maintain the content of the office intranet for non-staff issues. • Communicate information to clients non-staff administration, procedures, and UN systems • Monitor the internal ticketing system and work on assignments assigned. • Assist in improving the internal business processes for non-staff • Maintain and organize files on Microsoft SharePoint • Support with organizational and operational improvements • Ad hoc assignments.
Qualifications/special skills
High school diploma or equivalent is required. A minimum of three years of responsible experience in administrative functions or general office support is required.
Languages
English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required.
Additional Information
Candidates should list all work experience and diplomas in the relevant part of the application. Work experience and diplomas only mentioned in the cover letter will not be considered for screening purposes. Statements must include concrete start and end dates, detailed description of tasks and achievements and whether the experience was obtained in full-time or part-time. Candidates should note that eligibility and fees will be decided based on their submitted application only. There is no option to revise an application after submission. Selected candidates serving remotely and are not nationals of the country of the home-based location are responsible for obtaining and providing necessary visas and work permits before commencing their assignment with the Organization. An assignment shall not be granted to a person who is the father, mother, son, daughter, brother or sister of a UN staff member.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.
Potential interview questions
| Can you describe a time when you had to manage multiple administrative tasks at once? | This question assesses your ability to handle multiple responsibilities and priorities effectively. | Provide a specific example highlighting your organizational skills and ability to meet deadlines. |
| How do you ensure effective communication with clients and team members? | This question seeks to understand your communication strategies in a professional setting. | Pro members can see the explanation. |
| Describe your experience with Microsoft SharePoint or similar file management systems. | Pro members can see the explanation. | Pro members can see the explanation. |
| Tell me about a time you improved a business process. What steps did you take? | Pro members can see the explanation. | Pro members can see the explanation. |
| Why is attention to detail important in administrative roles? | Pro members can see the explanation. | Pro members can see the explanation. |
Added 2 years ago
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Updated 1 year ago
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Source:
careers.un.org
