HR/Admin Assistant Palestine Gaza

Contract

This is a Professional contract (NRC) contract. More about Professional contract (NRC) contracts.

1. Role and responsibilities

Generic responsibilities

The purpose of the Admin assistant position is to assist in the day to day implementation of

the HR/Admin Section in Gaza and will work closely with HR and Admin Officer.

1. Adhere to NRC policies, tools, handbooks and guidelines
2. Assist with the implementation of the support function portfolio according to plan of action
3. Prepare and develop status reports as required by management
4. File administrative documents according to procedures
5. Write tenancy agreements and keep track and notify the respective occupants or offices of the expiry of tenancy agreements
6. Assist in any administrative matters: filing, typing, updating of phone lists, keeping adequate stationery supplies for office consumption.
7. Promote and share ideas for improvement of the support function
8. Fulfil any other related duties as instructed.

Specific responsibilities

These responsibilities shall be adapted to the particularities of the job location and context, phase of operation, strategic focus and type of programme intervention. This section shall be revised whenever a new employee is hired or the context changes significantly. The line manager drafts the specific responsibilities and sends them to his/her line manager for approval.

• Proper record keeping of recruitment files
• To maintain and ensure HR Database are updated and information related to staff are collected properly on time
• To ensure the CVs are received and put in a folder properly and handed over to the relevant section head for short listing and further process.
• Conduct reference checks for job candidates
• Carries out Admin-related operational/control tasks as assigned from the HR/Admin officer
• Assisting staff in the area of flight bookings
• Provides translation of documents when needed
• Maintain an appropriate filing for HR retrieval and archiving system for the office administration section

1. Competencies

Competencies are important in order for the employee and the organisation to deliver desired

results. They are relevant for all staff and are divided into the following two categories:

1. Professional competencies

These are skills, knowledge and experience that are important for effective performance.

Generic professional competencies:

• A Bachelor's degree or equivalent in Human Resources, Business, Law, Organization

Development or related field.

A minimum of 2 years of progressive in Human Resources positions.

Excellent organizational skills (oral and written) and the ability to excel at details, multi

tasking and working under pressure.

• knowledge of English

Context/ Specific skills, knowledge and experience:

• Good communication skills both oral and written
• Knowledge of office work such as checking attendance, photo copying, answering to phone calls, etc…

• Must have some experience and skilled in the use of software programs such as MS Word, PowerPoint, HR Software for daily attendance, and Excel

  2. Behavioral competencies (max 6)

These are personal qualities that influence how successful people are in their job. NRC’s Competency

Framework states 12 behavioural competencies, and the following are essential for this position:

• Handling insecure environment
• Planning and delivering results
• Empowering and building trust
• Communicating with impact and respect

1. Performance Management

The employee will be accountable for and evaluated on the responsibilities and the competencies, based on NRC’s Performance Management System. The following documents will be used for performance reviews:

• The Job Description
• The individual Work- and Professional Development Plan
• The Competency Framework

What we Offer?

You will be working in an international and diverse organization with a dynamic atmosphere.

You will receive support and opportunities to expand your skills and enhance your expertise.

You will be working in our Office in Gaza,

This position is Grade (03) Step (01). Salary & Benefits are based on Gaza Duty Station.

Reports to: HR Coordinator

Recruiter: Reham Khalaf

Contract Duration: Open-end.

Recruitment is being done on a rolling basis so please send in your application at the soonest opportunity, the recruitment will be closed once filled.

Internal candidates: to apply as an internal candidate, log in with your official email or click on Opportunity Marketplace.

We receive many applications for each vacant position, so only shortlisted candidates will be contacted.

applications are only accepted if submitted through NRC website or the following email address: [email protected] if you are unable to submit your application through NRC website due to internet connectivity, you can send your CV and Cover letter to the mentioned email.

Unsolicited applications not related to this job advertisement will not be considered (indicate the title of the position in the email subject and cover letter).

Responsibilities

For more information about NRC's work in Palestine, please check:https://www.nrc.no/globalassets/pdf/fact-sheets/2024/factsheet-palestine-nrc_202405.pdf

NRC is an equal opportunities employer and aims to have staffing diversity in terms of age, gender, ethnicity, nationality and physical ability.