Grants Manager

Job Description

IRC Summary: Founded in 1933, the International Rescue Committee (IRC) is one of the world’s leading emergency response and development organizations, supporting communities in transition in over 40 countries and 25 cities in the United States.

Job Overview: The Grants Team at IRC in Northern California’s (IRC NorCal) four offices in Oakland, San Jose, Sacramento, and Turlock/Modesto works to leverage public and private funding opportunities through prospecting, proposal development, grants, and subaward contract management. The Grants Manager is primarily responsible for overseeing the full range of pre- and post-award activities required to prepare concept notes, proposals, and budgets, comply with internal approval processes, and align with compliance requirements of public agencies and private foundations. Work is performed in collaboration with IRC NorCal’s senior leadership, finance, programs, as well as headquarters’ technical team, and awards and business development units.

Major Responsibilities:

Development and Grants Management

Prospecting

- Represent NorCal offices in all regional opportunities, particularly for restricted funding, in close coordination with Executive Director, Site Directors, Development Director, Technical Advisors, relevant program leads, and grant coordinators.

Proposal Development (Pre-Award)

- Lead concept note, proposal, and budget development, including ensuring logframes, program design, and narrative meet high quality standards in coordination with Programs/Site directors, Finance Director, and headquarters’ Resource Acquisition and Management (RAM), and ensure all supporting documentations in the applications are up to date. - Coordinate with RAM and Finance to ensure partners (i.e. potential subawardees) are vetted and agreements are developed and signed according to IRC’s Partnership Excellence for Equality and Results System (PEERS) pre-award protocols.

Grants Management (Post-Award)

- Lead negotiation and agreements stage with donors and ensure contract terms are communicated with Finance and Programs through grant kick off meetings and recorded in Asana project tracking - Modify final budgets as requested by donor and Site Director/program lead and communicated with NorCal Finance and RAM to ensure incoming restricted funds will be tracked. - Lead post-award PEERS process to ensure subawardees’ contracts are drafted with detailed information on scope of work, deliverables, fund disbursement, and monitoring plans in coordination with the partners and program staff, and in compliance with Finance and RAM.

Supervision & training:

- Provide leadership and management of grants team across Northern California to ensure all offices are covered and team workload is managed in a way that respects and promotes work life balance and professional growth.

Systems & Accountability:

- Maintain proposal calendar, pipelines, grants tracking, and regularly update senior management with up-to-date data - Ensure the go/no-go review process of opportunities are consistently applied and strengthened by working with senior management to ensure proposals are of high quality and grants staff are at capacity - Ensure continuous improvement on the utilization of Asana to track opportunity pipelines, award management, and reporting in coordination with senior management, Finance, and program staff - Establish and continuously update a Standard of Practice (SOP) for Grants staff in coordination with NorCal’s Finance team and headquarters’ Resource Acquisition and Management (RAM - Leverage regular communications with Finance, RAM, and individual NorCal office to improve SOP and workflow

Secondary duties:

- Support donor reporting on an as needed basis.

Key Working Relationships:

- Position Reports to: Development Director - Position Supervises: All grants team members across NorCal

- Indirect Reporting: Executive Director Other Internal and/or External Contacts: - Internal: Director of Finance, NorCal Site Directors, NorCal Program Managers & Coordinators, Technical Advisors, HQ Resource Acquisition and Management department - External: Foundations and public funders at city, county, state, and federal levels

Job Requirements:

Education:

- Master’s Degree in nonprofit management, community development, social sciences, social work, or related fields, or demonstrated work experience of similar knowledge. - Certification or continuing education in project management, proposal development and/or fundraising a strong plus.

Work Experience:

- Three+ years of nonprofit or public sector experience in development and grants - Three+ years of experience in a supervisory role

Demonstrated Skills and Competencies:

- Excellent writing, research, and organizational skills. - Familiarity with grants process of government funding agency(ies) (federal, state, or county/city level) - Familiarity with the Northern California non-profit/philanthropy environment a plus - Familiarity and comfort working with budgets and finance departments - Ability to work autonomously in their scheduling and prioritizing within tight deadlines and focused on the work product. - Self-directed but with strong interpersonal skills and the ability to work well within a team - Proficiency in Microsoft Office applications: Word, Excel, Outlook, and project management tools, e.g. Asana - Experience in IRC systems of PEERS and OTIS a plus (for IRC internal candidates)

Language Skills:

- Excellence in written and spoken English

Working Environment:

- Standard hybrid office environment (this is not a fully remote position) - Occasional travel to other regional sites (Oakland, Sacramento, San Jose, Turlock/Modesto) required

COVID-19 Vaccination Requirement: In accordance with IRC’s duty to provide and maintain a workplace that is free of known hazards and our commitment to safeguard the health of our employees, clients, and communities, IRC requires candidates who are selected for interview to furnish proof of vaccination against COVID-19 in order to be considered for this position.

Commitment to Diversity and Inclusivity: IRC is committed to building a diverse organization and a climate of inclusivity. We strongly encourage applications from candidates who can demonstrate that they can contribute to this goal.

Equal Opportunity Employer: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

US Benefits: We offer a comprehensive and highly competitive set of benefits. In the US, these include: 10 sick days, 10 US holidays, 20-25 paid time off days depending on role and tenure, medical insurance starting at $120 per month, dental starting at $7 per month, and vision starting at $5 per month, FSA for healthcare and commuter costs, a 403b retirement savings plans with immediately vested matching, disability & life insurance, and an Employee Assistance Program which is available to our staff and their families to support counseling and care in times of crisis and mental health struggles.

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Qualifications