Grants Coordinator

Job Description

IRC Summary: Founded in 1933, the International Rescue Committee (IRC) is among the oldest and largest nonprofit, nonsectarian voluntary organizations providing relief, protection, and resettlement services to refugees and victims of oppression or violent conflicts. Operating in over 40 countries and 25 U.S. cities, the IRC restores safety, dignity, and hope to millions who are uprooted and struggling to endure. In the United States, the Resettlement, Asylum and Integration office has supported clients from 120+ countries. Since opening its doors in Northern California in 1975, the IRC has resettled well over 65,000 refugees from around the globe who are contributing to the development of new and vibrant ethnic communities throughout the Bay Area, Sacramento, and Central Valley.

Job Overview: The Grants Coordinator works to leverage public and private funding opportunities through prospecting, proposal and budget development, donor management, and sub award management. The Grants Coordinator, with supervision with the Grants Manager, is responsible for conducting the full range of pre- and post-award activities required to prepare and submit institutional proposals to public and private donors across the IRC in Northern California’s four offices and Immigration programming in Oakland, San Jose, Sacramento, and Turlock. The work is performed in collaboration with IRC Northern California’s leadership, development, finance, and program staff, as well as headquarters’ revenue, grants, and business development staff.

Major Responsibilities:

Primary Duties

· Coordinate proposal and budget development in alignment with donor requirements, write and edit proposal elements in collaboration with Site Leads, local program staff, Director of Finance, and headquarters staff, and ensure on-time submission of high-quality proposals.

· Manage awards through liaising with the finance team regarding fiscal and contractual questions along with headquarters’ revenue, grants, and business development staff on all new contracts, grants, amendments, and sub-grants.

· Coordinate grant opening meetings with Site Leads and program staff with finance, and support program teams to prepare interim and final reports to donors.

· In collaboration with the Grants Manager and Development Director, work with Site Leads to develop a funding strategy and timeline, as well as perform prospect research on potential public and private institutional funders.

· Maintenance of accurate and detailed electronic files for proposals, awards, subaward contracts, supporting documents with consistent documentation standards.

· Help maintain the Northern California region’s grants management calendar using Asana.

Secondary Duties (as time allows)

· Support the preparation of letters of inquiry, proposals, budgets, and reports to local foundations and other potential donors to solicit unrestricted funds in collaboration with the Development Director and Development and Communications Manager.

· Other related duties as assigned.

Key Working Relationships:

· Position Reports to: Grants Manager - Northern California

· Indirect Reporting: Site Leads (Sacramento, San Jose, Immigration program) Other Internal and/or External Contacts:

§ Internal: NorCal Director of Finance, Director of Development, Development and Communications Manager, Executive Director, Oakland Site Lead, NorCal Program Managers, HQ Resource Acquisition and Management department

§ External: Public funders and foundations

Job Requirements:

· Undergraduate degree/certificate in non-profit management or a related field or comparable work experience.

· Three+ years of professional experience in proposal writing, logframe development, and budget management preferred.

· Familiarity with refugee and immigration support services such as social work, mental and physical health, economic empowerment, and workforce development a plus.

· Ability to work autonomously while working collaboratively with different teams to meet deadlines.

· Excellent writing, research, and organizational skills.

· Proficiency in Microsoft Office applications, cloud-based applications, project management apps.

· Excellence in written and spoken English.

Working Environment:

· This is a regionally based role; with the option of stationing in any of the Northern California offices in Oakland, Sacramento, San Jose, and Turlock

IRC- leading the way from harm to home.

IRC is an Equal Opportunity Employer IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status, disability or any other characteristic protected by applicable law****.

We offer a comprehensive and highly competitive set of benefits. In the US, these include: 10 sick days, 10 US holidays, 20-25 paid time off days depending on role and tenure, medical insurance starting at $120 per month, dental starting at $7 per month, and vision starting at $5 per month, FSA for healthcare and commuter costs, a 403b retirement savings plans with immediately vested matching, disability & life insurance, and an Employee Assistance Program which is available to our staff and their families to support counseling and care in times of crisis and mental health struggles.

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Qualifications