Grants & Budget Manager

Job Description

Technical Excellence and Grant Operations & Analytics Team

At the IRC, we define and measure our success as positive changes in people’s lives in relation to five outcome areas: health, education, economic well-being, safety and power, while helping to narrow the gender gap. To achieve these outcomes – to drive our impact – our programs must be based on the best available evidence and aligned with our theories of change; adapted to context; responsive to client needs and preferences; and continuously improved by generating evidence, measuring what we do, and acting on what we learn. The Technical Excellence team supports the delivery of this.

Established in April 2021, the Grant Operations & Analytics Team (GOAT) brought together grants, business development, finance, and analytics functions and staff from each Technical Excellence Unit to one centralized team to increase efficiency, effectiveness and quality control across Technical Excellence grants and business operations. The primary purpose of this new team is to harmonize capacity and capabilities and drive efficiencies by establishing consistent, high quality standards and best practices to the service of improved budgeting, grants & contracts management, business development, and data collection and analytics. The Grant Operations & Analytics Team strives to build a diverse and inclusive team at all levels who as individuals, and as a group, create a working environment characterized by critical reflection, power sharing, debate, and objectivity for us to achieve our aspirations as a team and deliver the best possible service to our clients.

Job Overview:

The Grants and Budget Manager will maintain a portfolio of grants within IRC’s Technical Excellence Department. Reporting to the Grants and Finance Coordinator, this position will work closely with in-country and HQ grants staff, finance and business development to ensure timely and accurate grant reporting, maintenance of grant records, and leadership of the proposal process for new grants. The Grants and Budget Manager will also be responsible for tracking grant spending, developing spending plans, and handling internal disbursement of grant funding to country programs. This position has limited field travel and support for special projects.

Major Responsibilities:

Grants, Contracts and Budget Management

· Build and maintain an in-depth understanding of grants, donor compliance, and budget conditions and status

· Review, track, and analyze expenditures for standard grants

· Review monthly BvAs and transaction detail reports, participate in monthly budget meetings and ensure that all BvAs and financial reports accurately reflect current and planned spending

· Make any necessary spending plan adjustments

· Attend and actively participate in all grant/contract related meetings

· Work in close collaboration with the Senior Grants and Finance Coordinator and the Senior Finance and Operations Coordinator to harmonize grants/contracts as part of Technical Excellence’s funding portfolio

· Work with relevant Technical Unit and HQ-based finance staff to ensure accuracy of financial reports and to promptly identify and advise applicable grant/contract leads on areas of concern

· Review and process sub-grants to country programs for grant activities

· Coordinate the approval of agreements, amendments, cost extensions and no-cost extensions for grants/contracts

· Utilize existing IRC standard grant management processes (OTIS, project cycle meetings, etc.) and develop new tools or reporting formats to enhance grants management

· Manage salary allocations by tracking and monitoring all salary lines in grant/contract budgets

· Work with other Grants & Budget Managers to streamline and harmonize IRC processes

Donor Reporting and New Business

· Develop guidance, templates, and toolkits to ensure timely submission of narrative and financial donor reports

· In partnership with program technical staff and the Business Development Coordinator, manage and contribute to the development of proposals ensuring donor and IRC compliance, including reviewing and contributing to concept notes, proposals and creating budgets

· Manage OTIS (Opportunity Tracking Information System) workflow for proposals, ongoing grants, agreements and amendments

· Assist in donor relations; participate in calls with select donors, represent Technical Excellence at donor meetings as the need arises; and communicate relevant priorities to donors and internal business development and foundation relations units.

Key Working Relationships:

Position Reports to: Grants and Finance Coordinator

Position directly supervises: May supervise Grants Assistants and/or Interns and Volunteers

Other Internal and/or external contacts:

· Internal: Regular contact with Technical Unit teams.

Liaise with country program staff. Interact regularly with internal IRC departments, especially

budget, finance, human resources and procurement.

· External: Interact with donors, vendors, contractors, and consultants.

Job Requirements:

Education:

· Bachelor’s degree in relevant field is required.

Work Experience:

· Experience managing government and/or private grants

· Demonstrated experience developing proposals for public and private donors

Demonstrated Skills and Competencies:

· Excellent budget management skills including experience tracking expenses and developing spending plans

· Excellent organizational skills: the ability to multi-task, learn quickly, and work independently and productively in a fast-paced and detail-oriented environment

· Excellent interpersonal and communication skills: the ability to effectively liaise with and motivate a variety of people in a multi-cultural environment

· Excellent digital literacy: MS Word, Excel, and Desktop Publishing. Proficiency in Excel preferred.

Language Skills:

· English fluency

Working Environment:

· Standard office work environment

· Travel less than 15%, conditions allowing

The Grant Operations & Analytics Team strives to build a diverse and inclusive team at all levels who as individuals, and as a group, create a working environment characterized by critical reflection, power sharing, debate, and objectivity for us to achieve our aspirations as a team and deliver the best possible services to our clients.

The International Rescue Committee is an Equal Opportunity Employer. International Rescue Committee considers all candidates based on merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status, disability, or any other characteristic protected by applicable law.

The IRC and IRC workers must adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct. These are Integrity, Equality, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.

The International Rescue Committee is committed to narrowing the gender gap in leadership positions. We offer benefits that provide an enabling environment for women to participate in our workforce including flexible hours (when possible), maternity leave, transportation support, and gender-sensitive security protocols.

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