Fund Monitoring Assistant, G5, TA, 364 days, Finance, PFP, Geneva, Switzerland

Contract

This is a G-5 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 5 years of experience, depending on education.

Salary

The salary for this job should be more than 7,293 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

The Private Sector Fundraising section within UNICEF’s Private Fundraising and Partnerships Division works with National Committees and UNICEF offices to drive income growth. The Finance Services Unit serves as a reviewer of remittances from fundraisers and Natcoms offers a range of services and products are provided, which ensure that funds are strategically allocated, that UNICEF can deliver the highest quality programme results, and that donors receive high-impact and meaningful donor reports that meet their expectations.

For every child, a Champion

The post performs a central role in reviewing the submission of incoming earmarked grants from National Committees and global private sector partners. The functions of this post involve liaising with National Committees and field offices to ensure that all incoming grants are aligned with quality income principles and that the intent of donors and recipient offices are properly reflected. Through this review process, grants are also validated for accuracy of programme selection, reporting terms and soft credit breakdowns and allocations. The post performs an important risk management role, working closely with other members of the team and the Division when incoming grants are deemed to pose a risk to the organization, either because of potential misallocation, funding restrictions or future reporting complications.

How can you make a difference?

Summary of key functions/accountabilities:

1. Grant management: National Committees (NatComs) and Country Offices RR and OR income

Reviews & process voluntary contributions from National Committees & other private donors ensuring that funds are appropriately allocated to UNICEF programmes.

Responsibilities include:

• Reviewing remittances in FRM to ensure they are in line with UNICEF policies and procedures and that required supporting documents are attached in FRM.
• Liaising with National Committees to verify that all information provided is accurate, including amounts, recipient country offices and programmes, and reporting requirements.
• Reviewing terms and conditions in donor agreement between remitting National Committees and recipient country offices to ensure they are aligned to UNICEF policy and the donor conditions can be met by UNICEF.
• Updating donor reporting conditions timely and effectively, using FRM, Donor Report Tracker, Vision and/or other internal systems, as applicable.
• Daily interaction with other members of the corporate & philanthropy teams, ensuring consistent programmatic and financial approaches to accepting, processing and allocating income.
• Managing timely processing of contributions to meet monthly and year-end closure of accounts deadlines.
• Responding to grant extension requests from country offices, including requesting approval of extensions from National Committees and donors.

2. Managing requests for support and information from internal and external stakeholders

• Responding to requests from National Committees, country offices, Headquarters units and other PFP sections (Corporate and Global Philanthropy) for information related to grant management policies and procedures, including contributions and grant-specific issues. Advice and recommend to NatComs, fundraisers and COs on programme coding.

3. Management of OR Funds: Expired grants

Process annual closure of expired grants for National Committees.

• Reviewing tables from DFAM/Budget Section on remaining funds for expired PBAs.
• Contacting country offices to clarify reasons for substantial remaining funds in expired grants.
• Preparing memos to National Committees seeking their approval to utilize uncommitted funds during grant closure.
• Facilitating the submission of Notes for the Record upon receipt of approval from Natcoms and Country Offices.
• Amending expired grants upon receipt of approved Notes for the Record.

4. Other duties

• Performing other tasks as may be requested by the supervisor, including contributing to the team’s work in projects (e.g. testing of new procedures and transactions in FRM, VISION or changes to other systems).
• Providing backup to cover for unit team members as required

DELIVERABLES:

Timely processing of voluntary contributions and resolving queries related to the processing of grants ensure that grants are created or amended in the Grants Management System in SAP VISION. This is an important result that will contribute to the expeditious issuing of resources to country offices. The timely processing of voluntary contributions and the creation of grants ensure timely release of budgets that are required to implement programmes for children by UNICEF country offices. Adequate contribution to systems development and enhancement will result in effective systems or applications that meet business needs. Support to stakeholders in other teams within PFP Division, National Committees and UNICEF Country Offices ensures that contributions are effectively managed, that all incoming grants are aligned with quality income principles and that the intent of donors and recipient offices are properly reflected.

Estimated duration of the contract:

• 364 days

Reporting to:

• Finance Specialist

Working Place:

• Geneva, Switzerland

To qualify as a champion for every child you will have…

Education:

• Completion of secondary education is required, preferably supplemented by technical or university courses related to the field of work.
• Training in the field of accounting, financial administration or related field is an asset

Experience:

• A minimum of 5 years of work experience, three of which should be in grant management, accounting, financial administration, or related work with an emphasis on computer applications.
• Proven ability to work with numbers and currency exchanges is essential.
• Knowledge of UNICEF structures is an asset.
• Good knowledge of UN automated systems and software applications (Word, Excel, SAP VISION, PowerPoint) will be required
• UN/UNICEF experience is an asset.

Language requirement:

• Fluency in English (Oral/written) is required.
• Knowledge of another official UN language (Arabic, Chinese, French, Russian, or Spanish) or a local language is an asset.

For every Child, you demonstrate...

UNICEF’s Core Values of Care, Respect, Integrity, Trust and Accountability and Sustainability (CRITAS) underpin everything we do and how we do it. Get acquainted with Our Values Charter: UNICEF Values

The UNICEF competencies required for this post are...

• Demonstrates Self Awareness and Ethical Awareness (1)
• Works Collaboratively with others (1)
• Builds and Maintains Partnerships (1)
• Innovates and Embraces Change (1)
• Thinks and Acts Strategically (1)
• Drives to achieve impactful results (1)
• Manages ambiguity and complexity (1) are required.

During the recruitment process, we test candidates following the competency framework. Familiarize yourself with our competency framework and its different levels: competency framework here.

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

We offer a wide range of benefits to our staff, including paid parental leave, breastfeeding breaks, and reasonable accommodation for persons with disabilities. UNICEF strongly encourages the use of flexible working arrangements.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Remarks:

General Service Staff are recruited locally. Candidates must be in possession of an existing visa/work permit or be a resident/citizen of Switzerland and/or a commuting area to be considered eligible for this position.

UNICEF appointments are subject to medical clearance. Issuance of a visa by the host country of the duty station, which will be facilitated by UNICEF, is required for IP positions. Appointments may also be subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid). Government employees that are considered for employment with UNICEF are normally required to resign from their government before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason.

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.